Minutes of HCSC Meeting: January 13, 2005

Present: Frank Werdann (presiding), Avery, Beyer, Brunetta, Freeland, Gaynor, Georgia, Hammon-Card, Huneke, Losie, Miller, E., Moriarty, and Pelligra

1. The meeting was called to order at 9:05 am.

2. Chair Werdann led discussion on the proposed benefit additions/modification document.  The Committee discussed input from the two Open Staff Meetings held on January 11 and 12, 2005.  The following decisions were made and will be incorporated into a final document of recommendations for President Richard Miller to discuss with Cabinet.

A. Tuition Remission—Proposed Guidelines

1. The question of whether or not there would be significant cost savings for the college if this proposed guideline is passed was a topic of discussion.  The committee would like to preface their remarks with a statement noting that they would like to see no changes made to the current policy.  However, if it is determined that a change has to be made we recommend the following:

  • We are in agreement to establish a 1 year waiting period which commences at the time the employee begins working at the college.
  • We recommend inclusion of an additional statement:  Use eligibility will be the subsequent academic term following the date of hire.
  • We also recommend that there should be no exceptions made to this rule.

2. A recommendation that the college maintain full tuition remission for employees, but would concur with the proposal to pro-rate benefits for spouses and dependents according to the proposed guidelines.

3. The word “annual” was added to the following sentence.  Requirement of an annual cumulative gpa requirement of 2.0 or better.

4. An additional sentence will be added to number four stating…Employees taking courses toward a degree on a part-time basis (but not a traditional matriculated student) will be entitled to remission benefits for 120 credits.

B. Tuition Remission—Requirements/conditions that remain the same—the committee suggests changes to two items in this category, and are in agreement with all others listed.

2. Eligibility is based on current IRS guidelines that define a “dependent.”  Ellen Miller will outline the specifics defining a “dependent.”

7. Ellen Miller will rewrite this definition to more clearly articulate the benefit as it applies to both remission and exchange benefits for one bachelor’s degree per employee, spouse, and dependent funded by Hartwick College.  She will also include prose about the availability of taking additional courses (for non-degree credit) for these individuals.

C. Tuition Exchange – National Program and CIC Program—The committee accepts this change as written.

D. Vacation “use or lose”—Proposed Guidelines
The Committee recommends strongly that supervisors need to encourage employees to use their vacation time.  With proper attention paid to the planning process, the committee feels that all employees will be able to utilize their time and ultimately this will prove beneficial to both the employee and the college.

1. The committee concurs with the proposed guideline recommendation IF the number of days that may be carried at any one time is changed from 35 to 50 days.

3. The committee recommends that Chair Werdann inform President Miller that from many staff comments received as a part of this process, that staff are very appreciative of the opportunity for input and to participate in the formulation of these proposed changes before decisions are made.  Also, the president should be made aware of the staff’s thoughtful and respective concern for the institution in this process.

4. The meeting was adjourned at 10:15 am.

Respectfully submitted,

Donna Avery