Minutes of HCSC Meeting: May 2, 2005

Present: Frank Werdann (presiding), Accordino, Beyer, Brunetta, Freeland, Gaynor, Georgia, Hammond-Card, Huneke, Losie, Miller, Moriarty, Pelligra, Wycoff

1. The meeting was called to order by Chair Werdann at 9:03 am.

2. A motion was made and seconded to approve the minutes of April 4, 2005. The minutes were unanimously approved.

3. President Miller addressed the Council to clarify the Alcohol Advisory Board’s request for input regarding the serving of alcohol to or in the presence of students at campus events. He said that the Board met in the fall of 2004 after being dormant for a year. He had originally wanted to "sunset" the Board but after meeting with members it was decided that the Board be used for collecting data and addressing issues. It will meet twice each year. The Board is asking the Council to hold a discussion concerning the issues presented by the Board and respond with recommendations.

Among those issues:

  • Tailgate parties where alcohol is served.
  • Should we make Hartwick an alcohol-free campus?
  • Are we sending the wrong message by having test-free and assignment-free Fridays
  • Should we have a policy that prohibits alcohol consumption by faculty and staff when under age students are present?

A discussion followed in which several concerns were expressed:

  • Although we have a policy, it does not have much exposure and there is nothing in place to see that it is enforced (i.e.: a social director)
  • Aramark, while serving the needs of its client, is risking its license to serve alcohol when events are held with few or no controls in place.
  • The alcohol policy needs to be updated.
  • What legal liabilities is Hartwick being exposed to?
  • What culture are we promoting by not having a clear and enforced policy?
  • Because the culture we promote concerns the entire Hartwick community, there needs to be a dialog among students, faculty, administration and staff.

A motion was made to recommend that the Alcohol Advisory Board be expanded to include representatives from faculty, staff, and Aramark. The motion was approved unanimously.

4. Ellen Miller readdressed the overtime pay discussion carried over from the March meeting. There have been some complaints from employees on a 35-hour workweek who have not been paid overtime for work over the prescribed 35 hours. She said that there was a period when those employees were paid overtime but that the college had reverted back to following the New York State law that states that hourly employees are to be paid overtime when they work over 40 hours in a week. It was suggested again that Human Resources update and distribute an employee handbook and that future policy changes be clearly communicated to the staff.
A motion was made to accept the New York State overtime law as policy for Hartwick College hourly employees. The motion was unanimously approved.

5. The Garage Sale Committee reported that plans for the garage sale are coming along and that several departments have contacted Denny Whitmore in facilities to get on their list for pick up of items for sale. There is some confusion about whether or not a department will have to man its own table during the sale. The committee thinks we can pull off the sale with a few people at the cashier’s table plus some “runners” for answering questions and striking deals. Gladys said that now that the Staff Council has a budget, we plan to have refreshments for the volunteer workers.

6. The Professional Development Committee reported that the Leadership/Supervisory Skills program presented by Manny Pelligra was a success. Twenty people attended the lunch hour program. The next presentation on fitness will be meeting Thursday, May 9 at noon in Eaton Lounge, Bresee Hall.

7. Ellen Miller relayed a request from Greg Krikorian for volunteers at the Breakfast of Champions on May 22 from 11 p.m. until 1 am. He is also asking staff and faculty to take part in the end-of-year events for students.

8. Ellen also reported that the first cut of health insurance proposals are in. She estimates premium increases of about 10-12%. The open enrollment period will be from mid-May until July 1st.  She would like to meet with members of Staff Council sometime within the next week.

9. The meeting was adjourned at 10:13 am.

Respectfully submitted,
Nancy Wycoff