Minutes of HCSC Meeting: May 2, 2006

Present: Bill Beyer (presiding), Avery, Eichler, Gajadar, Gaynor, Georgia, Krikorian, G., Marullo, Miller, E., Moriarty, Nichols, Pickett, Stever, Tenace, and Wycoff

1. The meeting was called to order at 9:05 a.m.  Chair Beyer invited all members to introduce  themselves.

2. Chair Beyer introduced Vice President of Student Life, Greg Krikorian, who was in  attendance to provide Council with a description of the "Wick Cares Program".

The idea originated from Patricia Maben and her work with retention of first-year students.   It is intended to make certain that first-year students are being provided adequate information  and connecting with key campus resources.  Some Hartwick College staff do not currently  possess the correct information.

The program is meant to make the campus feel like a community in defining and identifying 100+ questions for new students.  Greg has asked a student life intern to work with Student Senate and a 100+ students to provide a list of the most frequently asked question and their universal answers.  Offices will also be solicited for questions pertinent to their respective area.  This information will then be disseminated to faculty and staff to ensure that everyone is providing the same answers.  Faculty and staff will all be requested to wear WICK 101 BUTTONS (or a similar title contingent upon the total number of questions and answers derived) to identify themselves as a resource for students.

When asked if Staff Council could be of assistance with this program, Greg responded that currently it’s pretty well under control; however, he noted that their may be some assistance required during the implementation portion and he will let us know.

3. Suzanne Gaynor spoke as a representative of the Professional Development Committee.  She noted the committee’s desire to have staff provided with the opportunity to see and hear what parents see and hear as they attend orientation sessions.  There is a wealth of information that is disseminated and the committee feels that it would be very useful to share this same information with staff.  Hopefully, something can be set up next September and supervisors will be asked to encourage their staff to participate.

4. The minutes of April 4, 2006 were approved as previously distributed.

5. Suzanne Gaynor was asked to provide an update on upcoming professional development offerings.   

  • The next workshop will feature Debbie Warren, Director of Athletics and Chair of Physical Education, presenting on "Living Life On Purpose:  The Risks and Rewards of Making Intentional Choices", on Tuesday, May 16th from noon to 1:00 pm in the Farrington Room, 2nd floor Dewar Hall.
  • Mike Haehnel will do a follow-up workshop on Conflict Management on June 7th.
  • Suzanne Gaynor also reminded us that the Professional Development Committee would like to host sessions highlighting individual departments for the purpose of informing others of their specific job duties and responsibilities.
  • It was also noted that there is a need for establishment of a committee to review Staff Council By-Laws.

6. Bill Beyer apprised everyone that new officers will need to be elected at the meeting on June 6, 2006.  Elections will need to take place for a new chair, vice chair and secretary

7. Chair Beyer requested a treasurer’s report from Shirley Georgia. She stated that there was nothing to report at this time. There are still some clarifications that need to be made regarding what if anything the president is contributing to the Staff Council budget.

He then opened discussion about Staff Council continuing sponsorship of the "Campus Coffee Hours" for summer of 2006.  As we are unsure about the budget picture, Council agreed to sponsor a June coffee hour and others as we can afford them (contingent upon Shirley’s budget review findings).

8. Update on HR position searches—Ellen Miller, Suzanne Janitz and Bill Wood will formalize overall search processes.  Different types of positions will require different search guidelines.  We will need both generic and specific guidelines to address various search criteria.  Web postings will be part of the discussion as will be a conversation with the president and/or cabinet to determine particulars of searches and their campus impact.  It was agreed that a good trigger is needed for appropriate distribution of search guidelines and it was suggested that the trigger might possibly be the filing of the position profile sheet.  At the very least, the guidelines should reflect that it will be mandatory for the search "chair" or the individual holding responsibility for conducting a particular search to make contact with the Office of Human Resources.  It is still a work in progress but HR is hopeful that they will have final guidelines in place by mid-summer.

9. Attention then turned to the subject of staff recognition (other than the quinquennial award recognition).  It was decided that the Personnel Sub Committee should discuss particulars pertinent to this topic.

10. Chair Beyer than alerted new council leadership member to various committee options available to them:

  • Executive Committee (comprised of the chair, vice chair, secretary and treasurer)
  • Nominating & Election Committee
  • Professional Development Committee
  • Planning & Events Committee (thus far have held responsibility for the campus garage sale and the 2005 quinquennial awards presentation
  • Personnel Committee

11.  The possibility of Staff Council sponsoring a bus trip whereby staff members receive first seating was discussed.  Some possible venues include:

  • Wine Country Tour 
  • New York City—free day
  • Casino

Employee interest and cost estimates will need to be obtained.

12. Shirley Georgia led a brief discussion of the electronic timecards that will used by students in the fall of 2006.  A rollout pilot group will begin in the next couple of weeks.

13. The meeting was adjourned at 9:52 a.m.

Respectfully submitted,

Donna Avery