Minutes of HCSC Meeting: January 8, 2008

Members Present: Dawn Marullo (presiding), Colmin Gajadar, Shirley Georgia, Mike Haehnel, Carla Kinser, Colleen Seabury, Matt Stever, Judy Walsh
Members Absent: Barbara Konze, Eric Nichols, Jamie O'Donnell, Matt Sanford
Ex Officio: Suzanne Janitz
Staff and Faculty: President Dick Miller, Peter Blue, Karl Seeley

Quorum Not Present

Call to Order

Dawn Marullo called the meeting to order at 9:03 a.m.

December 4, 2007 meeting minutes - Mike Haehnel asked that the minutes reflect that the Staff Sub-Group for Middle States is committed to sharing results of their research with Staff Council. Since quorum was not present, the December minutes could not be approved at this meeting. Approval of the December minutes will be added to next month's agenda.

Treasurer's Report
Mike Haehnel reported that more expenses for the Wellness Fair have been posted, so Staff Council's current balance is $1,250.87. The garage sale balance stands at $2,226.10.

New Business

Teach-In Event: Climate Change – Peter Blue and Karl Seeley discussed a climate change teach-in event that will take place on February 29th on the Hartwick campus. There is a national teach-in event in January, but most students will not be on campus at that time. Peter and Karl would like to extend an invitation to staff to attend and/or participate. Staff Council members shared that Cabinet approval is needed in order for staff to participate during the workday. Staff Council thanked Peter and Karl for wanting to include staff as part of the teach-in event.

Middle States Review: "People" Working Group update
- Mike Haehnel shared that the pilot staff survey will be ready in a couple of days. Staff Council members will be asked to take the pilot survey and provide their feedback. Mike handed out an instruction sheet and asked members for their thoughts on the directions. The survey will be launched to all staff at the end of January. After data has been tabulated and findings become available, this information will be shared with Staff Council. The "People" Working Group feels that Staff Council will be an important body for bringing change.

Members had the following questions about the staff survey:
Who will see the individual responses?
Will temporary and part-time workers be able to take the survey?

Mike will find out the answers to these questions and report back to Staff Council.

Restroom signage - A staff member suggested that hand washing signs be placed in the Arnold Hall restrooms. There was discussion about whether signs are available from the Wellness Center or if nursing students can place signs on campus. Shirley Georgia will contact the Nursing department to find out more information.

Discussion of proposed addition to by-laws: meeting attendance requirement - Without quorum present it is difficult for Staff Council to conduct business. Members discussed how to address this attendance issue. Perhaps the importance of attendance can be more heavily stressed during the nomination process. Matt Stever will bring last year's nomination materials to the next meeting for further discussion.

Snow Removal - Staff Council received a concern about walkways not being cleared of snow. Dawn will share this concern with Tom Kelly.

Old Business
Faculty Council/Student Senate/Staff Council meeting - President Miller shared that a meeting has not been planned yet this year. He is open to the idea but would like to defer the subject until after the Trustee meeting in February.

Giveaway item for employees - Matt Stever shared that it would cost about $2,000 to purchase umbrellas for all staff. This agenda item has been tabled.

Updates from Committees
Planning & Events - Shirley Georgia shared that the Mardi Gras Luncheon will take place on February 8th

Nominating & Elections - Matt Stever handed out a description of the Staff Recognition Awards and a copy of the nomination form. He will ask for nominations by sending out an e-mail to the staff and faculty ZHD lists. The deadline for nominations will be January 18ththth

The next Staff Council meeting is Tuesday, February 5th at 9:00 a.m. in Eaton Lounge.

Meeting adjourned at 10:03 a.m.

Respectfully submitted,
Colleen Seabury