Staff Council (HCSC) History
Staff Council Development Committee Formed
In December of 2003, President Miller asked the previous Human Resources Advisory Committee to join with a group of new appointees to design a Staff Council for the College. Names of potential members were solicited from each of the reporting areas of the College. Eleven individuals agreed to serve, with two staff from the Office of Human Resources supporting the committee's work.
The kick-off meeting for the group was held on February 10, 2004. President Miller charged the group to develop a proposed structure for a Staff Council, the purpose of which is to be an advisory body to the President. Co-chairs were elected. After review of several other college and university staff organizations, the committee established the Hartwick College Staff Council.
Committee members were:
Nadine Carvin, co-chair, Academic Affairs
Frank Werdann, co-chair, Finance
Bill Beyer, Information Systems
Stephanie Brunetta, Information Systems, Web Services
Susan Fitch, Institutional Advancement
Gladys Freeland, Academic Affairs
Shirley Georgia, Finance
Karen Ingles, Enrollment Management
Ryan Lovell, Student Life
Elizabeth Morley, Student Life
Daphne Thompson, Student Life
Nancy Wycoff, Enrollment Management
Loree Allen (ex. officio), Human Resources
Ellen Miller (ex. officio), Human Resources
On August 2, 2004, the HCSC was approved by President Miller's Cabinet. Upon the recommendation of the committee, President Miller and the Cabinet agreed that five members of the Development Committee would be appointed to serve on the initial Council along with seven newly elected members per the terms of the outlined Council.
Hartwick College Staff Council
The organization that represents all Hartwick College staff shall be named the Hartwick College Staff Council, commonly known as HCSC.
The Hartwick College Staff Council's mission is to serve in an advisory capacity to the President and Cabinet in matters pertaining to the interests and needs of the staff with regard to their daily activities and work conditions as they strive to support the College's goal of quality liberal arts education.
The HCSC purpose is to:
- Facilitate communication between staff and the campus community.
- Participate, assist, and advise in decision making processes that affect the staff's relationship with the larger College community, e.g. select staff representatives to serve on institutional task forces and committees when appropriate.
- Present ideas that originate from the staff to the College President.
- Foster a sense of community among our diverse population.
- Make Hartwick College's educational community an efficient, fulfilling and attractive work environment.
- Promote and advocate staff professionalism and support opportunities for the leadership development of its members.
Every staff person directly employed by Hartwick College is a member. Staff will be defined as :
- Regular full-time or part-time
- Exempt or non-exempt
- Employees holding positions below the Presidential Cabinet level
- Employees who are not otherwise defined as primarily faculty or students
A. The HCSC is composed of twelve elected members.
B. Each division represented by the Cabinet Officers will hold elections, in collaboration with the HCSC Nominating and Elections Committee, for one representative. Those divisions being:
1. Academic Affairs
2. Student Life
3. Enrollment Management
4. Institutional Advancement
5. Planning & Information Systems
C. Six members will be elected at large, with three being exempt and three being non-exempt staff members.
D. The twelve elected members will elect a Chair among themselves resulting in eleven voting members and a non-voting chair. Ex officio, non-voting, members of the Council will be the College President and one representative from each of the following: Human Resources, Dining Services, Facilities, Faculty and the Student Body.
E. The elected term of Council members will be two years. At least five, no more than seven, elected members' terms will expire each year.
1. Elections will be held no later than April 1.
2. Terms of office for Council members shall be June 1 through May 31.
3. There are no term limits.
F. The Council shall meet a minimum of ten times per year.
The Chair presides over the meetings of the HCSC and the Executive Committee and submits an annual report to the President of the College. In the absence of the Chair, or at the Chair's direction, the Vice Chair acts as Chair.
The Vice Chair serves in various capacities at the direction of the Chair and supervises all elections and votes of HCSC.
The Secretary-Treasurer records the minutes of the meetings, maintains the current list of members, coordinates the logistics of the meetings, and sends correspondence at the direction of the Chair. This position also oversees the finances under the control of the HCSC, reports on the finances monthly, and submits a yearly operating budget to the Council Chair.
Election of Officers:
The officers of the HCSC are elected from the current membership. The elected officers are the Chair, Vice-Chair, and Secretary-Treasurer. The selection of the Vice-Chair, Secretary-Treasurer will be decided by majority vote. Election of officers is to be held by secret ballot in the Spring of each calendar year with the process to be determined by the Vice Chair and the Nominations & Elections Committee.
A person may not simultaneously hold more than one of the offices named above.
Vacancies in any elected office will be filled for the balance of the term by any HCSC member chosen by a majority vote by all members of HCSC at the meeting immediately following the notice of resignation.
The terms for elected positions are one year and will commence or expire at the beginning of the June HCSC Meeting. (Year=June 1- May 31)
At the expiration of each year's term, the retiring Vice Chair becomes Chair for the following term.
Each standing committee will have a membership composed of staff members willing to serve.
Each standing committee shall include a HCSC liaison who is a current representative. The liaison shall be appointed annually by the HCSC at the last regularly scheduled meeting.
At its next regularly scheduled meeting after elections are completed (April 15), each committee will elect a Chair and Secretary.
Committee Chairs shall be responsible for:
establishing Committee meeting times;
setting Committee meeting agendas;
conducting Committee meetings;
serving as non-voting members of the HCSC
serving as a conduit for communication between the Committee and other HCSC Committees as well as between the Committee and HCSC;
presenting committee activity reports at HCSC meetings, either verbal or written.
HCSC Committees shall meet at least once each semester. Additional meetings of the HCSC Committees may be called by the Committee Chair, the Chair of the HCSC or by petition of at least one-third of the committee members. A quorum of a HCSC Committee shall consist of two-thirds of the committee members. Motions shall require a majority vote of those present and voting under the quorum rule.
Each committee shall provide a written activity report to the HCSC each semester. All committee proposals/recommendations must be submitted to the HCSC.
Composed of the Chair, Vice Chair and Secretary-Treasurer, the Committee shall prepare the agenda for meetings; make decisions requiring immediate action when a quorum of representatives cannot be assembled; resolve conflicts of jurisdiction between committees.
Nominating & Elections Committee:
Conducts nominations and elections for HCSC positions including written notification of election procedures and deadlines; validates election results; determines and reviews representation of employee groups with the approval of the HCSC.
Professional Development Committee:
Promote and advocate staff professionalism and support opportunities for the leadership development of its members. A representative from the Office of Human Resources shall serve as an ex officio member.
Planning and Events Committee:
Facilitates all internal and external events sponsored by the HCSC.
Communicates job-related issues and concerns. A representative from the Office of Human Resources shall serve as an ex officio member.
Ad Hoc committees shall be formed when deemed necessary by the HCSC.