Responsible Conduct of Research Policy

Responsible Conduct of Research Training Policy

Background: Effective January 4, 2010 the National Science Foundation requires that "When submitting a proposal to NSF, the Authorized Organizational Representative is required to complete a certification that the institution has a plan to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduates, graduate students, and postdoctoral researchers who will be supported by NSF to conduct research." NSF may, at their discretion, audit compliance with the plan. The NSF policy and FAQs may be found here.

Responsible Conduct of Research training is required for all students and postdoctoral fellows who receive salary and/or stipend support for research on NSF grants or who work as volunteers or receive academic credit for participating in NSF-funded research. Training must be completed within the semester or summer that the student begins work on the NSF-funded research and needs to be completed only once during their tenure at Hartwick College. Principal Investigators have the primary responsibility of ensuring their students complete the required training. The Checklist for Submitting a Grant Proposal requires a signature from any PI who submits an NSF proposal that requests funding for undergraduate students. This signature indicates that the PI agrees to participate in appropriate RCR training.

The Director of Corporate, Foundation, and Government Relations will notify the Provost when the College receives a grant from the National Science Foundation, providing the name of the PI and the NSF grant number. PIs will provide the names of the students participating in the research. The Provost will send reminder e-mails to all faculty who are PIs on NSF grants at the beginning of each grant period.

Each student must complete the Collaborative Institutional Training Initiative (CITI) Course in the Responsible Conduct of Research. Hartwick subscribes to the free training modules at CITI which can be accessed at

Upon completion of the CITI module, certification will be e-mailed to the CITI Administrator and copied to the Office of Corporate, Foundation, and Government Relations and the Provost's Office. The Director of Corporate, Foundation, and Government Relations will maintain a file for each NSF funded grant, listing PI, the names of students involved with the project, and the dates of completion of CITI training