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The Off-Campus J Term Application Forms & Instructions

2015 Off-Campus J Term Application Forms & Instructions

Before you apply, make sure you've read the Important Dates, Information and Policies section on the website.

The application process consists of six steps:

  1. Complete the online application form - after you submit the online form, the Conditions for Participation, Assumption of Risk Acknowledgement and Financial Agreement form will be sent to you by email.  For your convenience, on the online application, you can also elect to send, via email, the form to your parent/guardian. Please apply to one program. If you wish to apply to another pogram, please withdraw from the first program and fill out the online application for the new program. You don't need to redo any other documentation. 
  2. Once you've submitted the online application form, you will receive a confirmation email with the Conditions for Participation, Assumption of Risk Acknowledgement and Financial Agreement Form and the Medical Information and Release Form.  Print the email confirmation message as it will serve as the cover letter to your complete application.
  3. Complete the online Medical Information and Release Form (http://info.hartwick.edu/psge/JTermMedical.asp). Note that if you're under 18, a parent/guardian will need to sign this form (hard copy) as well (see forms below).   
  4. Print, fill in, sign, and initial the Conditions for Participation, Assumption of Risk Acknowledgement and Financial Agreement Form; a parent or guardian needs to intial and sign. The parent/guardian can fax/scan in signatures to Hartwick while you can submit your signature on a separate copy of the form. They can also access the forms below. 
  5. Photocopy your ID. For international programs, photocopy your valid passport or proof of passport application (receipt or copy of application); for domestic programs please photocopy your driver's license or state-issued ID. If your passport expires before July 1, 2015, please start the renewal process now. 
  6. Finally, please compile these parts of the application and turn in to the PSGE Center.

Once you submit your complete application to the PSGE Center, the Program Director will review your application. You may receive questions regarding your application from the Program Director or a request from the Program Director to meet in person.

Only students with complete applications can be accepted into a program. After this date, you will receive an official email/letter notifying you of your status in the course. This email will also explain how to make your deposit to the Office of Student Accounts (Bresse, 2nd Floor). 

For your benefit, we suggest that you make a copy of your application.

Key Deadlines for Off-Campus J Term Programs:

Category Due Date (2014)
J Term Program Complete Application Rolling basis between Sept 2 and Sept 19
$500 Deposit Sept 30
Full Payment Oct 10


For programs with remaining spaces, there will be a fall application season. Incoming first-year students are particularly encourage to apply at that time. 

All required forms are available to you through the online application process. For signatures, the forms are mailed to you, and if you wish, your parent/guardian.  For your convenience, the forms are also located here. 

Required Forms 

Conditions for Participation, Assumption of Risk Acknowledgement and Financial Agreement

Online Medical Information and Release Form

For some students, additional forms are required to participate in an Off-Campus J Term Program.  Below are links to access these forms. 

Additional Forms

If you need to travel independently from your Off-Campus J Term group before or after the program, you need to fill out one or both of the forms below. 

To access the form for independent travel before your program, click here. 

To access the form for independent travel after your program, click here.