• A Hartwick student using a microscope in the science lab.
  • A Hartwick student using a microscope for research.
  • Hartwick students giving a presentation in front of the class.
  • A Hartwick professor helping a student during class.

FERPA for Parents

Grades, progress reports, exams

Such things as progress in a course, deficiencies in a subject area, scores and grades on papers, exams, etc. are all examples of personally identifiable information that make up part of the student's education record. This information is protected under FERPA and parents may not have access unless the student has provided written authorization that specifically identifies what information may be released to the parent(s).

Access to student records

At the post-secondary level, parents have no inherent rights to access or inspect their son or daughter's education records. This right is limited solely to the student. At Hartwick, records may be released to parents only if they have been given a written release by the student or in compliance with a subpoena.

Crisis situations/Emergencies

If non-directory information is needed to resolve a crisis or emergency situation, an educational institution may release that information if the institution determines that the information is "necessary to protect the health or safety of the student or other individuals." Factors considered in making this assessment are: the severity of the threat to the health or safety of those involved; the need for the information; the time required to deal with the emergency; and the ability of the parties to whom the information is to be given to deal with the emergency.

Deceased students

The privacy rights of an individual expire with that individual's death. Records held by an institution for a deceased person are not a FERPA issue but a matter of institutional policy. Hartwick will exercise its own discretion in deciding whether, and under what conditions, information should be disclosed to survivors or third parties. To that end, records will only be released to immediate family upon proof of lineage or under request of a legal official or subpoena in compliance with release under normal FERPA circumstances. Records of deceased students will also be released to those that can provide notarized proof of lineage (for non-immediate family members), usually in the form of a certified letter from the executor of the deceased student's estate.

Who to contact with questions/concerns

Comments or suggestions should be addressed to the Hartwick Office of the Registrar at 607-431-4460.