Student Record Retention Schedule

This records retention schedule is based on recommendations developed by the American Association of Collegiate Registrars and Admission Officers' (AACRAO) Retention of Records: Guide for Retention and Disposal of Student Records, recommendations from the Hartwick Registrar's Office, and the Hartwick College Archives. All Hartwick departments that maintain student records in their offices should follow the instructions of this records retention schedule.

Because the Registrar's Office is the official repository of Hartwick student Academic Records, other departments on campus are released from the responsibility to maintain student Academic Records for extended periods. Copies of student Academic Records accumulated by other units need not be retained beyond the period of their administrative use in those units' offices. By following this records retention schedule, campus units may dispose of student records and copies of records when their retention is no longer necessary.

Many of the student records covered by this records retention schedule contain confidential information protected by federal and state law. Staff are required to handle and dispose of these confidential records appropriately to protect student privacy.

To view a copy of the record retention schedule, please click here.

Questions about this policy and record retention procedures should be directed to the Office of the Registrar at (607) 431-4435.