WebAdvisor

Answers to Frequently Asked Questions about WebAdvisor, please click a button below to learn more!

For Students

How Do I Log In?

  • Click here to open the WebAdvisor For Students Menu in a new window.
  • From the Current Students screen click LOG IN at the top of the page.
  • Enter your user name and network password and click Submit.
  • After you successfully log in you will return to the Current Students menu.

How Do I Search for Classes?

  • Click Search for Sections under Registration.
  • Select a term and any additional search criteria (Subjects, Course Levels, etc.). Note: selecting a term is required; all other search criteria are optional.
  • Click Submit to view classes.

How do I find the name of my Advisor and his/her contact information?

  • Click My Profile under Academic Profile
  • Scroll down the page and locate ‘Advisor Name’
  • This information is also available on your degree audit!

How Do I Check My Grades?

  • Click Grades under Academic Profile.
  • Click a checkbox next to the term for which you would like to see grades. Note: you can only check one box at a time.
  • Click Submit to view grades for the selected term.

How Do I Check My Grade Point Average (GPA)?

  • Click Grade Point Average by Term under Academic Profile. You will see a menu of all the terms in which you have earned grades.
  • Click a checkbox next to the term for which you would like to see your GPA. Note: you can only check one box at a time.
  • Click Submit to view GPA information for the term you selected.
  • Your GPA can also be viewed on your Program Evaluation/Degree Audit.

How Do I View my Transcript?

  • Click Transcript under Academic Profile.
  • Select Transcript Type UG from the drop down menu.
  • Click Submit to see your Transcript.

How Do I Check My Degree Audit?

  • Click Program Evaluation/Degree Audit under Academic Profile. You will see your active program.
  • Click the checkbox for your active program.
  • Click Submit to view your Program Evaluation/Degree Audit.

How Do I Check My Class Schedule?

  • Click My Class Schedule under Academic Profile.
  • Click the arrow in the drop-down box to select the term you wish to see.
  • Click Submit to view your schedule.

How Do I Print an Enrollment Verification?

  • Click Enrollment Verification under Academic Profile (make sure you log in first!).
  • You will be taken  to the National Student Clearinghouse web site where you will be asked to log in using your Social Security Number. Students with no Social Security number should contact the Registrar’s Office for all Enrollment Verifications.

For Advisors

How Do I Log In to WebAdvisor?

  • Click here to open the WebAdvisor in a new window.
  • LOG IN at the top of the page. Enter your user name and network password and click Submit.
  • After you successfully log in, click the ‘Advisors’ link.

How do I view a list of my advisees?

  • After you log in and have reached the advisors menu, click ‘My Advisees’.
  • Select a term from the dropdown box or enter a start and end date and click SUBMIT.
  • The next screen will list all of your advisees and allow you to perform tasks for each one.

How do I view a list of my advisees that shows their GPA, active program and completed credits?

  • After you log in and have reached the advisors menu, click ‘Advisees’
  • Select a term from the dropdown box or enter a start and end date and click SUBMIT.
  • The next screen will list all of your advisees, their GPAs, active programs, and credits.

How do I view an advisee’s profile?

  • After you log in and have reached the advisors menu, click ‘My Advisees’.
  • Select a term from the dropdown box or enter a start and end date and click SUBMIT.
  • On the next screen, select ‘View Student Profile’ in the dropdown box next to one of your advisees and click SUBMIT.

How do I view an advisee’s degree audit?

  • After you log in and have reached the advisors menu, click ‘My Advisees’.
  • Select a term from the dropdown box or enter a start and end date and click SUBMIT.
  • On the next screen, select ‘Evaluate Program’ in the dropdown box next to one of your advisees and click SUBMIT.
  • On the next screen choose the student’s active program, select ‘In-Progress Work included’ or ‘Registered/Preregistered’  from the ‘What work do you want to include?’ dropdown box and click SUBMIT (you may also run ‘What if’ scenarios from this screen for your advisees).

How do I view an advisee’s transcript, grades or GPA?

  • After you log in and have reached the advisors menu, click ‘My Advisees’.
  • Select a term from the dropdown box or enter a start and end date and click SUBMIT.
  • On the next screen, select ‘View Student Transcript’ in the dropdown box next to one of your advisees and click SUBMIT.

How do I view an advisee’s schedule?

  • After you log in and have reached the advisors menu, click ‘My Advisees’.
  • Select a term from the dropdown box or enter a start and end date and click SUBMIT.
  • On the next screen, select ‘View Student Schedule’ in the dropdown box next to one of your advisees and click SUBMIT.
  • On the next screen, select a term from the dropdown box and click SUBMIT.

How do I clear my advisee using e-Reg?


For Faculty

How Do I Log In to WebAdvisor?

  • Click here to open the WebAdvisor For Faculty Menu in a new window.
  • From the Faculty screen click LOG IN at the top of the page.
  • Enter your user name and passowrd and click Submit.
  • After you successfully log in you will return to the Faculty menu.

How Do I View My Roster?

  • After you have logged in to WebAdvisor for Faculty, click Class Roster under Faculty Information.
  • Next, select a term from the dropdown box or enter a date range.
  • Click Submit to view your roster.

How Do I Enter 4 or 7 Week Grades?

  • After you have logged in to WebAdvisor for Faculty, click Grading under Faculty Information.
  • Next, select the current term from the dropdown box labeled Term.
  • Click Submit to view your courses.
  • A list of all of the courses you are teaching during the selected term will appear.  You must select Midterm/Intermediate from the Final or Midterm/Intermediate Grading drop down box at the top of the screen and select a course by clicking a check box in the Choose One column (even if only one course appears).
  • The 4 and 7 week grading screen will appear.  All currently enrolled students will appear.  Unless a student has officially dropped the course, they will appear on this screen.
  • You are now ready to enter your grades! Enter grades in the 4WK or 7WK column and use the tab key to move between fields.
  • When you have finished entering grades, click Submit.

 

How Do I Enter Final Grades?

  • After you have logged in to WebAdvisor for Faculty, click Grading under Faculty Information.
  • Next, select the current term from the dropdown box labeled Term.
  • Click Submit to view your courses.
  • A list of all of the courses you are teaching during the selected term will appear.  You must select Final from the Final or Midterm/Intermediate Grading drop down box at the top of the screen and select a course by clicking a check box in the Choose One column (even if only one course appears).
  • The Final Grading screen will appear.  All currently enrolled students will appear.  Unless a student has officially dropped the course, they will appear on this screen.
  • You are now ready to enter your grades! Enter grades in the Grade column and use the tab key to move between fields. If you are entering an incomplete, or “I” , please be sure to use the appropriate expiration date. Date format should be DD/MM/YY, ex., 04/02/07.
  • When you have finished entering grades, click Submit.
  • Congratulations! You have successfully completed the process for online grading. To enter grades for another class, click on the Faculty Menu link and repeat the above process. You will not be required to re-enter your login or password.
  • Please verify that your grades were accepted! This can be done by re-entering the Grading screen and reviewing the appropriate section. Do not use the back button to verify your grade submission!  One helpful tip for making sure your grades were submitted is to enter them in lower case letters. If, when you go back into your WebAdvisor grading session, the grades are up cased, they were processed successfully!

Important Notes About Final Grading

  • Remember, grades can only be entered during designated grading sessions. Dates of grading sessions are announced by the Registrar’s Office at the end of every term.
  • You MUST submit a grade for every student who appears on the grading screen even if you think the student has dropped your course.  If a student appears, they did NOT officially drop.  Note that if you leave a grade blank, the Registrar’s Office will enter a grade of F for that student (N for PHED sections).
  • If you have enter an invalid grade and press the submit button an error message will appear. Appropriate grades can be found in the Educational Policies and Procedures section of the current College Catalog.
  • If you are entering a grade of Incomplete you are required to submit an incomplete explanation form to the Registrar’s Office.
  • Grades can only be entered for current terms. Prior term or verified grades cannot be changed. Any grade changes for prior terms must be made through the Registrar’s Office and may require a petition.
  • Until grades have been verified and the grading session closed for a designated grading period, you are able to re-enter Grading and your edit grades. To change a grade you have entered, follow the above procedure, click in the Grade box of the grade you are changing, and type in the new grade.  When you are finished, click Submit.
  • As you are entering your grades it is important to remember that WebAdvisor has a 20 minute idle time-out feature.
  • If you have a lengthy roster and are worried about your session timing out, feel free to submit your grades part way through your entry to ensure the session won’t be lost. After submitting, just return to your grading session and continue entering your grades. You can do this as often as you like until all grades have been submitted.
Back To Top