Hartwick College has a responsibility for the stewardship of College resources and the private support that enables it to pursue its mission. The College is committed to compliance with the laws and regulations to which it is subject and to promulgating College policies and procedures to interpret and apply these laws and regulations in the College setting.
The College's internal controls and operating procedures are intended to detect and to prevent or deter improper activities. However, even the best systems of control cannot provide absolute safeguards against irregularities. Intentional and unintentional violations of laws, regulations, policies and procedures may occur and may constitute improper activities. The College has a responsibility to investigate and report to the appropriate parties allegations of suspected improper activities and to report the actions taken by the College.
The Audit and Compliance Committee of the Board of Trustees shall address all reported concerns or complaints regarding College accounting practices, finances, internal controls or auditing.
It is the responsibility of all college employees, students, parents, alumni, and other individuals to report violations or suspected violations in accordance with this "whistleblower policy." No individual who in good faith reports a violation or suspected violation shall suffer harassment, retaliation or adverse employment or academic or educational consequence.
Individuals wishing to report violations or suspected violations may do so by sending information regarding the violation or suspected violation in a sealed envelope addressed to the:
Chair of the Audit and Compliance Committee
Hartwick College Board of Trustees
c/o President’s Office
One Hartwick Drive
Oneonta, NY 13820
Sealed envelopes sent to the Vice President and Chief Information and Planning Officer will be delivered intact to the Chair of the Audit and Compliance Committee for evaluation.
Anonymous reports will be handled in the same manner as signed reports, however, no response will be sent. A file will be maintained by the Chief Information and Planning Office for the purpose of documenting resolution to reported violations of suspected violations.