Special Housing Accommodations

Hartwick is a residential liberal arts and sciences college and believes that a Hartwick education is the result of distinctively curricular and co-curricular experiences in class, on campus, and in the residences. As such, all first year students, sophomores, and juniors are required to live on campus or in campus-approved housing. As a college we understand that situations may develop that may require the College to take steps to alter or relax this policy in special or unique circumstances. In order to best meet the needs of students, protocols have been established to review individual requests for either special on-campus accommodations, e.g. single rooms, or exemption to the on-campus requirement for otherwise ineligible students.

The following is an outline of potential reasons for review, resources available, and steps necessary to have a situation reviewed. It should be noted that all reasonable efforts will be made to accommodate requests so that students will remain in on-campus accommodations.

The following are possible reasons for requesting special accommodations:

  • Financial: In extreme circumstances a student's financial status may necessitate an approval for special consideration. Any request of this nature must have documented support by the director of financial aid.
  • Physical/Learning Disabilities: On occasion it may be determined that a student's academic success will be best served by approving a special request. The student must provide up-to-date supporting documentation, have regularly used existing institutional supports and compiled their recommendation, and have exhausted all other avenues of support. Requests of this nature should be submitted to the director of academic support.
  • Medical: Student health issues can exist that may warrant review related to this policy. In order to warrant action the College wellness center must have notice of the relevant conditions and receive comprehensive physicians' reports documenting those conditions. Further, the student must have an ongoing relationship with the wellness center and have exhausted other relevant avenues. Requests of this nature should be submitted to the director of the wellness center.
  •  Personal: A student's mental health and overall success may be supported by a special accommodation related to housing. In this case the student must submit a request to the director of counseling and must have maintained an ongoing relationship with the staff of the counseling office. Additionally, the counseling department must have up-to-date information and correspondence with any off-campus treatment providers, and all other alternatives should have been exhausted.
Procedure for submitting a special accommodations request:
  • Print the special accommodations form.
  • Fill out student section.
  • Meet with the appropriate staff.
  • Complete and return request form.
  • Provide all pertinent documentation.
  • The request is reviewed by a committee composed of the directors of residential life, financial aid, counseling, wellness center, and academic support.
  • The committee's decision is then shared with the student. The student may appeal the committee's decision within five class days. A student who does not request an appeal within this period will be deemed to have waived his/her right to appeal.
  • Student appeals are reviewed by the vice president for student life in conjunction with the review committee.
  • Final determination is shared with student.
  • Students are required to apply annually for renewal.