Student Disciplinary Records and Sanctions
Sanctions and recommendations issued by any hearing body or any College official shall be recorded in the Office of Student Affairs. For information on the maintenance and release of this information, see Personal Records (Office of Student Affairs) under Student Privacy Rights and Confidentiality.
Possible Student Disciplinary Sanctions
Sanctions are used to assist students in developing greater personal responsibility and to guide students toward mature, moral and ethical standards. In cases in which responsibility is established the appropriate hearing body may recommend one or more of the following sanctions to the Dean of Student Life for approval, rejection or modification, or the Dean of Student Life or his/her designee may impose the following sanctions:
A written and/or oral statement to the student acknowledging that he/she has committed a violation.
A written notice to a student stating that continuation or repetition of wrongful conduct may lead to more severe disciplinary action. Special conditions may be a part of a censure to assist the student in corrective action.
Technically, restitution is financial reimbursement for damage to or misappropriation of property. However, restitution may be imposed in the form of appropriate service to the College or the community as compensation for damages. Failure to comply with an order of restitution within the prescribed period of time may result in the imposition of additional sanctions.
A fine may be imposed by the sanctioning body for violation of College policy. Payment collected from fines may be credited to a specific area or office of Hartwick College, credited to the College's general assets, or donated to a charitable or non-profit organization as determined by the sanctioning body. Failure to pay a fine within the prescribed period of time will result in the fine being doubled and added to the student's College bill.
College service sanctions are intended to broaden the understanding of the negative impact of inappropriate behaviors on the community. Through deliberate and planned activities, students performing college service sanctions have a unique opportunity to make a positive contribution to the Hartwick and greater Oneonta communities and to develop an understanding of the importance of civic responsibility. Failure to comply with a college service sanction within the prescribed period of time will result in the imposition of additional sanctions.
To assist the student in developing better problem-solving skills and coping mechanisms, counseling may be required. This sanction typically addresses issues involving anger management, relationships, or alcohol and other drugs. Failure to attend mandatory counseling, or to participate in good faith in the counseling sessions, may result in the imposition of additional sanctions.
Residence Hall Probation
This sanction is imposed for a specified period of time upon students whose conduct has impaired the normal functioning and operation of a College residence hall or has impaired, limited or violated the rights of a resident of a residence hall or Greek house. Any violation of College or residence hall policies, procedures, rules or regulations by a student on residence hall probation may result in recommendation of residence hall reassignment or suspension of the privilege to live in College or Greek housing. No refund is due to the student in such event.
This sanction is imposed for a specified period of time upon students whose conduct has impaired the educational function and operation of the College, its services, activities or events; or has impaired, limited or violated the rights and privileges of any member of the Hartwick community. It may also be imposed in cases of repetitious minor misconduct. Disciplinary probation may have a variety of specific conditions imposed, such as, but not limited to, exclusion of a student's participation in co-curricular activities, i.e. clubs, organizations, athletic activities. Any violation of (a) College policies, procedures, rules or regulations or (b) any condition of the probation by a student on disciplinary probation may result in the imposition of additional sanctions such as suspension.
Removal from College Housing
This sanction is imposed upon students who have violated residence hall probation or whose presence in College housing has encouraged or provoked disorderly conduct or impaired the educational environment of the residence hall. This sanction may also be imposed when, in the judgment of the Dean of Student Life or his/her designee, steps must be taken to assure the safety and security of campus residents or property. The imposition of this sanction indicates that the interests of the College can no longer be served by a student's continued residence on campus. Removal lasts for a specified period. When this sanction is imposed there is no refund due to the student. At the end of the specified period, a student must return to College housing or follow the established procedures for moving off campus as described under Residential Life Policies.
Cease and Desist Order
A cease and desist order can be imposed for an interim period pending hearing by the vice president for student affairs or his/her designee as a measure to de-escalate a potentially volatile situation between a student and any other party. Imposing a cease and desist order carries with it the expectation that formal charges have been or will be filed with the director of campus safety or the vice president for student affairs. Continuation of a cease and desist order may be included as part of a judicial sanction.
Suspension Pending Hearing
Hartwick College reserves the right to suspend for an interim period pending hearing any student in order to:
- ensure the student's own physical or emotional safety and well-being; or
- ensure the safety and well-being of members of the College community or preservation of College property; or
- prevent a threat of disruption of or interference with the normal operations of the College.
A case may be heard in absentia before a students withdrawal or leave of absence takes effect. Authority for suspension pending hearing rests with the Dean of Student Life or his/her designee.
Suspension is a separation from the College for a period not less than through the end of the current academic term. Suspension may be for a specific period of time or indefinite. Special terms for re-admission may be outlined in the suspension. When a period is specified, the student may apply for re-admission at the end of the specified time. This application will be reviewed by the Dean of Student Life. When no period is specified, application for re-admission is contingent upon a favorable review by the vice president for student affairs or his/her designee. Any student who is suspended must cease residing on the campus within twenty-four hours of notification unless special permission is granted by the Dean of Student life or his/her designee. The Dean may reduce the twenty-four hour period when deemed appropriate. There is no refund of tuition, room or board.
Expulsion provides for permanent termination of Hartwick student status. Expelled students are ineligible to receive any grades not officially posted with the registrar effective the date the expellable offense was committed. Notification will appear on the student transcript. Any student who is expelled must cease residing on campus immediately unless permission is granted by the Dean of Student Life or his/her designee. There is no refund of tuition, room and board.
In addition to the potential sanctions described above, other educational sanctions may be imposed. Specific sanctions for particular offenses may be specified elsewhere in this handbook.
Effect of Sanctions on Financial Aid
Students should be aware that under the provisions of some financial aid grants, their classification (as a result of a disciplinary sanction) may disqualify them from one or more sources of financial assistance. Students with questions regarding the details of their situation are urged to contact the Financial Aid Office.
Sanctions for Student Organizations
Sanctions for student organizations will be based on an educational model and may include, but are not limited to, educational programming, college service, fines, loss of privileges, probation, removal from housing, suspension, and loss of recognition.
If a sanctioned student becomes non-registered at Hartwick College for a period of time, their incompleted sanction may be extended by the College upon their return. This includes leaves of absence, withdrawal from the College and other lengthy absences from Hartwick College.
Non-Compliance with Penalties
In cases of non-compliance with penalties or sanctions issued by a campus hearing body, the offender may be charged with failure to comply or may be suspended until he/she has complied.