Hartwick college

The Office of Student Accounts is committed to providing students and parents with comprehensive service. In this site, you will find answers to many of your questions. We encourage you to take a closer look at the facts and figures we have assembled. If you need to contact us, we are available to speak with you weekdays from 9 a.m. to 5 p.m. at 607-431-4300. You also may e-mail your questions or concerns to studentaccts@hartwick.edu.

Current Rates
Other Fees and Part-Time Rates
Room and Board Rates
Expenses
Payments
Work-Study Earnings
Check Cashing and Advances
Overpayments
Tuition Insurance
Refund Policy

Current Rates for Full-Time Matriculated Students:

Health Insurance is mandatory for all full-time students. Please refer to section on health insurance for costs and waivers.

*Room and board rates may differ based on residence hall or meal plan.

**Mandatory Fee for all matriculated students.

An Enrollment Deposit of $400 is required of all matriculated students upon entering the College. This non-refundable fee is credited to the student's first semester billing statement.  Information about how to pay this Deposit is available here.

 A list of Meal Plan choices and costs is available here.  

Expenses
The annual tuition charge for matriculated students covers 12-20 credit hours for Fall and Spring terms, and 4 credit hours in January. A full-time matriculated student who has been granted permission to overload will be charged an over-election fee for over 20 credit hours in Fall and Spring, and over 4 credit hours in January. A student dropping below the 12 credit hours prior to the end of the Add/Drop period will be considered part-time and Financial Aid may be affected. Fall Term charges include fall semester and one-half of January Term. Fall Term is electronically billed on July 15 and payments are due August 5. Spring semester e-statements are posted on December 15 and payment is due January 5. Spring semester statements include charges for the second half of January Term and the spring semester. In addition, an e-bill statement will be generated for any month in which there are new or outstanding charges. E-bills can be viewed here.

A student not in good financial standing with the College may not be allowed to register for courses and is subject to possible dismissal from the College. No student will be graduated, nor receive a transcript of courses or honorable dismissal from the College, unless all bills due the College or any Hartwick College organization have been paid. THE COLLEGE RESERVES THE RIGHT TO CHANGE TUITION, ROOM, BOARD, AND FEES WITHOUT NOTICE.

Payments
Checks should be made payable to Hartwick College in United States dollars. Tuition, room, board, and fees are payable in two payments: the first one on or before August 5 and the second payment on or before January 5. For a monthly installment plan, please see the following section. For each month or any part of a month that payments are delinquent, a fee of 1% will be charged for each month or fraction of a month throughout the duration of such delinquency. A charge of $25 will be assessed when a personal check or online payment is offered in payment of charges or services and the payment is not honored.

Mail your check, made payable to Hartwick College, to: Office of Student Accounts, Hartwick College, PO Box 4020, Oneonta, New York 13820-4020. Please note the student name/account number on your check. Through an outside servicer, Hartwick College accepts online payments for student accounts by MasterCard, Discover, and ACH from checking or savings. To make an online payment, visit the Online Payment Center.

International Student Payment Option

The College has partnered with peerTransfer to offer an innovative and streamlined way to make international tuition payments. With peerTransfer, you can pay from any country and any bank.   International students can make an online payment using peerTransfer's website.  

Installment Payment Plan
Hartwick College has partnered with Educational Computer Systems Inc. in our continued commitment to assist families in affording an education. ECSI offers an interest-free Tuition Payment Plan with an enrollment fee of $75. Instead of making two lump-sum payments, ECSI allows you to pay all or part of your educational expenses in ten monthly installments. By enrolling in this plan, the tuition account will be credited each semester with one-half of the contracted amount. Program enrollment starts on June 1. You may contact ECSI by telephone at 866-927-1438 or by visiting their Web site at http://www.ecsi.net/hartwick.

Student Work-Study Earnings
Students employed on campus through the federal work-study program will be paid by check every two weeks for hours worked, and may request to have all or part of their earnings applied directly to the tuition account. To request the deduction, the student must complete a Payroll Deduction Authorization form with the Office of Student Accounts on a yearly basis. Parents of students receiving work-study as part of their financial aid award package should not deduct their student's work-study award amount from the tuition account. Paychecks are delivered to the student campus boxes on payday. Automatic deposit to a checking or savings account is available; please contact Student Payroll for an application. The Cashier's window, located in Bresee Hall, is available to cash student work-study payroll checks on pay dates only.

Personal Check Cashing
Students may cash personal checks for up to $25 per day at the cashier's window in Bresee Hall, Monday through Friday, 10:00 a.m. to 3:00 p.m., when classes are in session. Hartwick ID is required. Parents' checks made payable to the student for $75 or less also may be cashed. An ATM provided by Community Bank, N.A. is located on the third floor of Dewar Hall.

Emergency Advance
If an emergency arises and a student needs to return home immediately, the Office of Student Accounts will advance the student the cash amount required. Should this need arise, parents must contact the Director and request the amount needed. Once approved, the advance amount will be added to the student's tuition account.

Overpayments
If total payments and/or financial aid result in an overpayment, a refund must be requested. The student will be the recipient of the refund unless a parent loan generates the credit balance. Credit balances from parent loans are refunded to the parent borrower. Financial aid must be posted and verified before any refund can occur. Refund requests are processed within five to seven days. Any authorization obtained for disbursing financial aid funds continues to be valid in subsequent years unless rescinded in writing.

Tuition Insurance
Hartwick College does offer optional tuition insurance through an outside servicer, A.W.G. Dewar Inc., to provide coverage if a student must leave the College mid-semester due to a serious illness or accident. Details for 2012-13 coverage will be posted when available.

Refund Policy
There may be an occasion during the academic year when a student decides to withdraw from the College after classes have begun. Refunds of tuition will be made according to the following schedule. The Fall billing period includes all of Fall Term and one-half of January Term. The Spring billing period includes the second half of January Term and all of Spring Term.

• After the tenth week of the billing period, no refund of tuition will be made.
• Room charges are pro-rated for the first two weeks of term only. After two weeks, no refund is given. 
• Board charges for the board/meal plan will be prorated on a weekly basis.
• Mandatory Fees--are non-refundable after the start of the semester.
• Health Insurance--the optional health insurance fee is non-refundable after the start of the semester.
• Medical leaves abide by the same refund policy as listed above. (See Tuition Insurance for further information.)