• Swoop, Hartwick College mascot
  • Rain Garden and Bresee Hall, Hartwick College
  • Hartwick students at Pine Lake
  • Hartwick student during art show

2014-15 Tuition, Fees, and Related Costs

The Office of Student Accounts is committed to providing students and parents with comprehensive service. In this site, you will find answers to many of your questions. We encourage you to take a closer look at the facts and figures we have assembled. If you need to contact us, we are available to speak with you weekdays from 9 a.m. to 5 p.m. at 607-431-4300. You also may e-mail your questions or concerns to studentaccts@hartwick.edu.

Current Rates
Other Fees and Part-Time Rates
Room and Board Rates
Work-Study Earnings
Check Cashing and Advances
Tuition Insurance
Refund Policy

Current Rates for Full-Time Matriculated Students:



Room (Double)*


Board (Unlimited Plan)


Wellness Fee**


Activity Fee**


Campus Card Fee**


Pine Lake Fee**




Matriculation Fee - Freshmen,

first semester only




Health Insurance is mandatory for all full-time students. Please refer to section on health insurance for costs and waivers.

 *Room and board rates may differ based on residence hall or meal plan.

**Mandatory Fee for all matriculated students.

An Enrollment Deposit of $400 is required of all matriculated students upon entering the College. This non-refundable fee is credited to the student's first semester billing statement. Information about how to pay this Deposit is available here.

Other Miscellaneous Fees and Part-Time Rates


Over-Election Fee, per credit


Late Add Course Fee, per course


3-Year Degree Program Deposit


Transcript Fee


Missed Appointment Fee - Perrella WellnessCenter


Vehicle Registration Fee


Art courses - studio fees, per credit



Private Music Lesson - One-hour lesson/Rateper year, Music majors are discounted


Private Music Lesson - Half-hour lesson/Rateper year, Music majors are discounted


S.O.A.R. - Start Out Academics Right



Physical Education Fees

Sports Health




Res. to Emergency/Comm CPR




Life Guarding


Water Safety Instructor












Healthy Weight Loss  $35
Spinning $35

Body Boot Camp


Intro to Martial Arts




Part-Time Student Fees

Tuition per credit hour


High School Tuition, per credit


Audit/Non-credit, per course


Bassett Nursing - beginning Fall, per credit


18-Month Accelerated Nursing Program, per credit


Summer Nursing Program, per credit


Summer Tuition, per credit


Summer Internship Fee-internship up to 4 credits


Summer Internship Fee-internship 5- 8 credits



Post Graduate Education Program, per credit


*Some courses have an additional course fee.  These courses will be designated with a $ in their title.  In addition, there may be other charges related to courses/tests. Students should check with the academic department offering their course(s) if they have any questions.


2014-15 Room Rates











On-Campus House/On-Campus Apartment




Super Single


Pine Lake - Single / Lodge


Pine Lake - Double / Lodge


Pine Lake - Crossroads, Hill 'n Dale 2, Cob


Pine Lake - Super or Enh. Single / Lodge


Pine Lake - all others



A list of Meal Plan choices and costs is available here.  


The annual tuition charge for matriculated students covers 12-20 credit hours for Fall and Spring terms, and 4 credit hours in January. A full-time matriculated student who has been granted permission to overload will be charged an over-election fee for over 20 credit hours in Fall and Spring, and over 4 credit hours in January. A student dropping below the 12 credit hours prior to the end of the Add/Drop period will be considered part-time and Financial Aid may be affected. Fall Term charges include fall semester and one-half of January Term. Fall Term is electronically billed on July 15 and payments are due August 5. Spring semester e-statements are posted on December 15 and payment is due January 5. Spring semester statements include charges for the second half of January Term and the spring semester. In addition, an e-bill statement will be generated for any month in which there are new or outstanding charges. E-bills can be viewed here.


Checks should be made payable to Hartwick College in United States dollars.  Tuition, room, board, and fees are payable in two payments; the first one on or before August 5 and the second payment on or before January 5.  For a monthly installment plan, please see the following sections.  For each month, or part of a month  that payments are delinquent, a fee of 1% will be charged for each month or fraction of a month throughout the duration of such delinquency.  A charge of $25 will be accessed when a personal check or online payment is offered in payment of charges or services and the payment is not honored.  

Mail your check, made payable to Hartwick College, to : Office of Student Accounts, Hartwick College, PO Box 4020, Oneonta, NY 13820-4020.  Please note the student name/account number on your check.  Through an outside servicer, Hartwick College accepts online payments for payments by MasterCard, Visa, Discover, American Express and ACH from checking or savings.  To make an online payment visit the online payment center.

International Student Payment Option

The College has partnered with peerTransfer to offer an innovative and streamlined way to make international tuition payments. With peerTransfer, you can pay from any country and any bank. International students can make an online payment using peerTransfer's website.

Installment Payment Plan

Hartwick College has partnered with Educational Computer Systems Inc. in our continued commitment to assist families in affording an education. ECSI offers an interest-free Tuition Payment Plan with an enrollment fee of $75. Instead of making two lump-sum payments, ECSI allows you to pay all or part of your educational expenses in ten monthly installments. By enrolling in this plan, the tuition account will be credited each semester with one-half of the contracted amount. Program enrollment starts on June 1. You may contact ECSI by telephone at 866-927-1438 or by visiting their Web site at http://www.ecsi.net/hartwick.

Work-Study Earnings

Students employed on campus through the federal work-study program will be paid by check every two weeks for hours worked, and may request to have all or part of their earnings applied directly to the tuition account. To request the deduction, the student must complete a Payroll Deduction Authorization form with the Office of Student Accounts on a yearly basis. Parents of students receiving work-study as part of their financial aid award package should not deduct their student's work-study award amount from the tuition account. Paychecks are delivered to the student campus boxes on payday. Automatic deposit to a checking or savings account is available; please contact Student Payroll for an application. The Cashier's window, located in Bresee Hall, is available to cash student work-study payroll checks on pay dates only.

Check Cashing and Advances

Students may cash personal checks for up to $25 per day at the cashier's window in Bresee Hall, Monday through Friday, 10:00 a.m. to 3:30 p.m., when classes are in session. Hartwick ID is required. Parents' checks made payable to the student for $75 or less also may be cashed. An ATM provided by Community Bank, N.A. is located on the third floor of Dewar Hall.

If an emergency arises and a student needs to return home immediately, the Office of Student Accounts will advance the student the cash amount required. Should this need arise, parents must contact the Director and request the amount needed. Once approved, the advance amount will be added to the student's tuition account.

If total payments and/or financial aid result in an overpayment, a refund must be requested. The student will be the recipient of the refund unless a parent loan generates the credit balance. Credit balances from parent loans are refunded to the parent borrower. Financial aid must be posted and verified before any refund can occur. Refund requests are processed within five to seven days. Any authorization obtained for disbursing financial aid funds continues to be valid in subsequent years unless rescinded in writing.

Tuition Insurance
Hartwick College does offer optional tuition insurance through an outside servicer, A.W.G. Dewar Inc., to provide coverage if a student must leave the College mid-semester due to a serious illness or accident.  The cost of the plan for a student that lives on campus is $337, and for a student that lives off campus the cost is $294.  This optional insurance extends and enhances the refund policy that is outlined in the next section.  It should be noted that mental health withdrawals/leave of absences are paid at 60% of costs insured.  For your convenience you can visit www.collegerefund.com for additional details.

Refund Policy
There may be an occasion during the academic year when a student decides to withdraw from the College after classes have begun. Refunds of tuition will be made according to the following schedule. The Fall billing period includes all of Fall Term and one-half of January Term. The Spring billing period includes the second half of January Term and all of Spring Term.

First Week of Billing Cycle


Second Week of Billing Cycle


Third Week of Billing Cycle


Fourth Week of Billing Cycle


Fifth Week of Billing Cycle


Sixth Week of Billing Cycle


Seventh Week of Billing Cycle


Eighth Week of Billing Cycle


Ninth Week of Billing Cycle


Tenth Week of Billing Cycle



  • After the tenth week of the billing period, no refund of tuition will be made.
  • Financial Aid will be re-calculated according to school policy and federal regulations.
  • Room charges are pro-rated for the first two weeks of term only. After two weeks, no refund is given.
  • Board charges for the board/meal plan will be prorated on a weekly basis.
  • Mandatory Fees--are non-refundable after the start of the semester.
  • Health Insurance--the optional health insurance fee is non-refundable after the start of the semester.
  • Medical leaves abide by the same refund policy as listed above. (See Tuition Insurance for further information.)
  • No refund of tuition, fees, room or board will be granted when a student is suspended or expelled from Hartwick College.