• Hartwick students hanging out in between classes
  • Hartwick students at gallery show opening
  • Hartwick student sledding on campus
  • Hartwick student studying on her computer

Frequently Asked Questions

 

When will I be billed?

Can I pay in installments?

How is my enrollment fee credited?

Is there a finance charge?

How is my Federal Stafford Loan credited to the tuition account?

Do I need to buy the College's Student Health Insurance coverage?

How do I decline the Hartwick College Health Insurance coverage?

How are students paid for working on campus?

What are my options in charging my books at the bookstore?

Can I add more funds to my meal plan's declining balance?

 I have a "hold"/"restriction" on my student account, why?  What does that mean?


Q: When will I be billed?

A: In July and in December, you will be billed in two equal installments. The July bill reflects charges for the first half of the academic year, which includes all of Fall Term and the first two weeks of January Term. Payment is due August 5. The second billing includes the last two weeks of January Term and all of Spring Term and is mailed on December 15. Payment is due January 5.


Q: Can I pay in installments?

A: Yes, Hartwick College offers a ten-month interest-free Tuition Payment Plan option administered by Educational Computer Systems Inc. [ECSI].  Program enrollment begins June 1, and there is a $75 enrollment fee. You may call ECSI at 866-927-1438 to start your plan, or go directly to their Web site at www.ecsi.net/hartwick. Please contact the Office of Student Accounts for additional information at 607-431-4300, or you may e-mail your questions to studentaccts@hartwick.edu.

Q: How is my enrollment fee credited?

A: The enrollment fee is credited to the student’s entering semester billing statement.

Q: Is there a finance charge?

A: Yes. For each month or any part of a month that payments are delinquent, a fee of 1% will be charged for each month or a fraction of a month throughout the duration of such delinquency.

Q: How is my Federal Stafford Loan credited to the tuition account?

A: The majority of phone calls received in the Office of Student Accounts at the beginning of the fall and spring semesters are from parents asking why their student's Federal Stafford Loan is not appearing on the billing statement. When all paperwork is completed with the Office of Financial Aid, the FSL proceeds will be disbursed electronically to the College. Once received, your student will be notified of the disbursement by a notice sent to her/his campus mailbox.

Once the Federal Stafford Loan paperwork is complete, the amount is listed as "pending financial aid" on the billing statement. Depending on the lender of the loan, there may be an origination fee deducted from the disbursement. To verify the status of your student's financial aid paperwork contact the Financial Aid and Affordability Center at 607-431-4130. You also may e-mail finaid@hartwick.edu.

Q: Do I need to buy the College's Student Health Insurance coverage?

A: Hartwick College requires all students to have health insurance coverage. For students who are U.S. citizens and covered under their own or a family policy, Hartwick College Health Insurance is optional. If the student has no family insurance coverage, they are required to purchase the Twelve-Month Hartwick College Health Insurance. International students are required to purchase the Twelve-Month Hartwick Health Insurance. See Health Insurance Coverage for more details.

Q: How do I decline the Hartwick College Health Insurance coverage?

A: Your student will remain enrolled in the Hartwick College Health Insurance until the Office of Student Accounts has received written notification that the student has other insurance coverage. The form to decline coverage is online and is available here, and must be submitted by August 5, 2014.  After this deadline, the Hartwick College Health Insurance Coverage will be closed to adjustments and the school's insurance charge will remain on the student's billing statement.  The Health Insurance Election form must be submitted each year of attendance.

Q: How are students paid for working on campus?

A: Students awarded Federal workstudy are paid bi-weekly by check. Payroll checks are placed in the student’s campus mailbox and the payroll checks can be cashed on paydays only in the Business Office, located in Bresee Hall. Automatic deposit also is available. Please see Student Payroll for an application. Workstudy awards are not applied to the billing statement unless the student authorizes the College to do so.

Q: What are my options in charging my books at the bookstore?

A: Textbooks and any academic supplies purchased at the Barnes & Noble textbook store and bookstore can be charged to your student tuition account. You also may charge any item, academic or personal, to the WICKit campus card if you have an account previously set up. At the time of checkout, just let the cashier know where you would like the charge placed.

Q: Can I add more funds to my meal plan's declining balance?

A: Yes, you can add to your Meal Plan Dollars by having the parent contact the Office of Student Accounts to charge this amount to your tuition account, completing the online form, or by making payment to the Cashier in Bresee Hall. For more details, see Meal Plan Dollars.

Q:I have a "hold"/"restriction" on my student account, why?  What does that mean?

A: Students will have a Student Account hold or restriction on their account at registration and pre-registration time if they have a balance that exceeds a certain dollar threshold.  If a student has a hold on their account they are prevented from making changes to their schedule and they can not get pre-registered for their classes for the next semester until the hold is cleared. Students need to ensure that their student account balance is in good standing, and that any arrangements that have been made for balances are kept current.  When a student has a hold at pre-registration or registration it means that their balance needs to be addressed.  At registration time the balance needs to be $1,000 or below, when pre-registering for the spring the balance needs to be below $750, when pre-registering for next fall, the balance needs to be below $500.  Any student participating in an off-campus J-Term Program must have a balance of less than $500 when pre-registering for spring to avoid a hold.  If you have specific questions about your account, please call our office at 607-431-4300, or email us at studentaccts@hartwick.edu