Event Scheduling

To schedule an event on campus, make your request through the Scheduling Office by contacting Dan Pelletier, Scheduling Coordinator, at 607-431-4415 or scheduling@hartwick.edu. You may also fill out the online facility and event request form. Please note, however, that filling out a request does not guarantee location availability. Before submitting your request, please peruse our Scheduling Policies and Scheduling FAQs.

You will need the following information when scheduling an event:

• date and time span of event (setup times and event times may differ)
• first and second choice locations
• contact person and telephone number
• type of event and name of group attending
• event title and description for publicity purposes
• approximate number of people attending
• catering requests
• audio/visual requests
• set-up requirements
• account number

You may wish to review the campus online calendar prior to making your request with the online reservation form. A link to the campus calendar can be found under the News & Events section of the website, or on the home page.

For Pine Lake facility requests, contact Peter Blue, resident manager, at 607-278-5429.