Current Students

Steps to Return to Campus for Students – J Term 2021

Q: When can students arrive?
A: For January Term 2021 students will return to campus in cohorts between January 12 and January 14, with staggered move-in times to ensure that a distance of 6 ft. can be maintained among individuals. Students have been notified of their specific return date and time. Students must enter campus via the West Street entrance and proceed directly to the screening checkpoint.

Students returning to campus for Spring Term 2021 who were not on campus for January Term 2021 will also return to campus in cohorts after February 10. Students will be notified of their specific return date and time in mid-January 2021.

Q. What do I need to do to return to campus?
A: Students who are taking in-person classes in January Term or Spring Term 2021 will be required to provide the College with evidence of a negative result from a SARS-COV-2 PCR testing or a rapid antigen test upon arrival to campus. These results must be linked to a test that was performed within a maximum of 72 hours prior to arrival on the Hartwick campus. All students (including those who live on campus and those who live off campus but will attend in-person classes) must provide this evidence.

All students will be required to complete and submit an electronic Health Screening Form by January 13, 2021. Health Center staff will review all responses and follow up directly with any student who provides any answer of concern.

If symptoms or any concerns result from the review of information provided on the pre-arrival form, the student will be directed to obtain a COVID-19 test or will be assisted to set up testing via Bassett Health Network (using Covid hotline) or WellNow

Students who tested positive over the course of the fall semester will be contacted by the Perrella Health Center with specific details regarding expectations for their testing.

Students and employees who travel from states that, as designated by the State of NY, are under a mandatory order to quarantine upon arrival in NYS, will quarantine for 10 days or will meet the NYS modified standard for “testing out” of quarantine. All students in a single residential “unit” will be quarantined, as necessary, together, no matter their state of origin. [NB: Employees who choose to travel to a designated state must secure the approval of their supervisor for remote work upon their return. Employees who fail to secure this approval may be placed on unpaid leave.]

For the January 2021 Term all residential students will be placed in initial quarantine upon their arrival. On day four of their quarantine each student will take a COVID-19 test and upon a negative test result they will be able to exit quarantine when all residents of their room/living space also have a negative result. This process will also be followed by all students who return for campus-based study in the spring term only. Students who are in the initial quarantine period in their on-campus housing assignment will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated.

All residential students will return on the College-set schedule of controlled return.

Precautionary Quarantine

Q: Why would I be placed into precautionary quarantine on campus?
A: By taking this precaution we are continuing on our path to remain open.

Q: What do I need to do if I am placed into precautionary quarantine on campus?
A: Students who are placed into precautionary quarantine will:

  • Remain in your room with the exception of using the lavatory or shower;
  • Not use any common spaces, such as lounges or kitchen areas;
  • Do your laundry in compliance with a pre-set schedule, which will be provided to you; and
  • Attend class virtually and study remotely until the quarantine is lifted, and the College resumes face-to-face instruction.

Q: How will I attend class virtually.
A: Your faculty members will be in touch with you. If you have a specific question, please call or email your faculty members directly.

Q: How will I know when the quarantine is over?
A: You will be explicitly notified when the quarantine is lifted.

Q: How will I get my meals?
A: Your meals will be delivered to your door, three times per day.

Q. Who should I contact if I have more questions?
A: If you have any questions regarding precautionary quarantine, please email the Perrella Health Center at healthcenter@hartwick.edu.

Q: What support will I receive if I am required to self-quarantine on campus?
A: Students who are quarantining in their rooms will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated. Students who are isolating in a College-designated space on campus due to a positive COVID-19 test result will be provided linens and towels in addition to all of the above support as needed.

Q: What if I wish to take a leave of absence for Spring 2021?
A: If you are interested in taking a leave of absence, please complete the leave of absence form found on the Office of the Registrar website.

Campus Access

Q: Are visitors allowed on campus? Who may access the Hartwick College campus?
A: Until further notice, only the following people are permitted to access the campus:

  • Hartwick College residents,
  • Hartwick College commuter students,
  • Hartwick College employees,
  • Scheduled Admissions or College Advancement visitors
  • People making regularly scheduled deliveries (ex. USPS, Fed Ex, UPS, Pepsi),
  • People making food deliveries,
  • People who have received authorization directly from the Provost/Vice President for Academic Affairs, the Vice President of College Advancement, the Vice President of Enrollment Management & Student Experience, or the Vice President of Finance.

The campus is closed to all others.

Screening, Testing, Tracing, and Campus-based Support

Hartwick College will adhere to all New York State requirements on COVID-19 screening, testing, and tracing.

Q: Are all students quarantining upon arrival on campus?
A: Yes, for the January 2021 Term all residential students will be placed in initial quarantine upon their arrival. On day four of their quarantine each student will take a COVID-19 test and upon a negative test result they will be able to exit quarantine when all residents of their room/living space also have a negative result. This process will also be followed by all students who return for campus based study in the spring term only. Students who are in the initial quarantine period in their on-campus housing assignment will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated.

  • After the initial post-arrival quarantine, between January 16-17 all students (residents and commuters) will undergo a campus-based SARS-CoV-2 RT PCR test. Testing date will be assigned.
  • After January 17, all students will be tested every other week until the end of the spring 2021 semester.

Screening

Q: Is screening required?
A: Screening of each student and employee will occur on a daily basis. Every day, students and employees will receive an email or text with a link to a mandatory, electronic self-screening survey. An automated alert will be generated for each student or employee who has not been screened in 24 hours. If self-screening is not completed, facilitated screening will be conducted. The electronic, self-screening survey responses will be reviewed on a daily basis, and this review will be documented.

Q: What is CampusClear and why should I download it?
A: CampusClear is a free mobile app that will streamline your daily COVID-19 screenings while at Hartwick. Screening of each student and employee will occur on a daily basis. Every day, students and employees will receive a prompt to complete self-screening through the #CampusClear app. The #CampusClear responses will be reviewed on a daily basis, and this review will be documented.

Q: I need to download the CampusClear app. Where do I find it?
A: You can find the app in the Google Play Store and the Apple App Store.

Q: How do I access CampusClear if I don’t have a smartphone?
A: You may access CampusClear from a webpage.

Q: Where and when will I be screened?
A: Screening checkpoints will be stationed at each campus entrance and designated building entrances where trained screeners will confirm electronic self-screening survey completion and take an objective, non-invasive temperature measurement for each individual entering the building. Staffing at checkpoints will be continual during hours of operation at all buildings and campus entrances until further notice. To facilitate screening and minimize community spread of the virus, most non-residential buildings will be closed to access after 8 p.m. until further notice. After January 10, with the exception of the Controlled Move-In (insert January 13-14), staffing at checkpoints will be continual according to the following schedule and until further notice:

  • West Street (Main) Entrance: Monday-Friday, 7:00 AM to 10:00 PM, Saturday 9:00 AM to 10:00 PM, and Sunday 9:00 AM to 5:00 PM.
  • Anderson Entrance: Monday-Friday, 7:00 AM to 7:30 PM

Q: What will happen if I have a positive screen?
A: Individuals with a positive screen will be required to return to their residence (students, to their rooms; employees, to their homes) to self-quarantine and to await follow-up with a health provider. All occupants of a single vehicle will be treated as a “family unit.” Non-campus residents, employees or visitors, who screen positive will be denied entry to campus and will be provided CDC-based guidance to self-quarantine and follow-up with a health provider.

Any individual with a positive screen or known exposure will be required to provide a negative molecular diagnostic COVID-19 test result before being permitted to resume face-to-face activities on campus.

Employees who do not participate in daily screening will not be permitted to return to work and will be subject to unpaid suspension.

Testing

Q: Do I need to get tested if I have chosen to study remotely?
A: No. Only those students who will be on campus are required to be tested.

Q: How will contact tracing work at Hartwick College?
A: The Director of the Perrella Wellness Center will notify the Otsego County Department of Health of any student’s or employee’s positive test results. Contact Tracing will be conducted by the Otsego County Department of Health. Students and employees will be contacted by the Otsego County Department of Health and are expected to cooperate with the Department of Health personnel.
The Otsego County Department of Health will perform contact tracing subsequent to a positive test result. A member of the Healthy Campus Steering Committee and/or Case Manager will assist the Otsego County Health Department with notification of close contacts when requested. Confidentiality will be maintained as required by federal and state law and regulations.

Q: What is the protocol for students who test positive for COVID-19?
A: Students who test positive for COVID-19 will be:

  • Asked to return to their home if travel distance is three hours or less
  • Isolated on campus in a College-designated space if return home is not practical.
  • Positive cases who require isolation in campus based housing will be placed in designated isolation space as determined by the College. No other students will be admitted to these spaces.
  • Students who are isolated will be provided meals, academic, medical, psychosocial and other supports as needed. A COVID-19 Hartwick College-assigned Perrella Wellness Center staff member will assist infected residential students with transport to the designated isolation space and with obtaining essential personal items from their primary residence. Transportation to/from necessary medical visits will be facilitated.
  • The College will coordinate needed advanced medical care, for students who test positive, are in isolation, or are awaiting test results, with local health care providers.
  • A copy of the official department of health release document must be submitted to the Perrella Health Center in order to be discharged from isolation.

Q: What is the protocol for employees who test positive for COVID-19?
A: College employees who test positive for COVID-19 will be directed to isolate at home and notify their health-care provider.

Q: What will happen to students and employees with known exposure to a confirmed case or who have symptoms?
A: Students or employees with known exposure to a confirmed case will be required to quarantine. Those who display COVID-19-like symptoms, will be referred for a COVID-19 test and will be required to quarantine until a negative PCR test result is received.

  • Residential students will quarantine in a designated space or return to their permanent address.. Commuters will quarantine at their local residence or return to their permanent residence.
  • Student rooms that are empty during reassignment to quarantine space will be disinfected with a CDC approved fogging agent. Aramark facilities will fog with Vital Oxide.
  • Employees will quarantine at home and will not be permitted to return to campus-based work until they have completed quarantine per department of health requirements.

Q: What will happen if there is a campus outbreak of COVID-19?
A: The College will work with the Otsego County Department of Health to determine if an outbreak has occurred. If an outbreak occurs, appropriate steps will be taken to further restrict social contact and control community spread and our response will be coordinated with state and local officials in responding to the outbreak. These steps may include:

  • Immediate return to remote instruction, with students remaining on campus or returning to their homes;
  • Immediate return to work from home;

All on-campus protocols will be reevaluated in light of the outbreak.

Q: If I’ve already been vaccinated or if I get vaccinated between now and the end of Spring term, do I still need to participate in campus-based testing?
A: 
Vaccination does not alter the testing requirement for any member of the Hartwick community. It is not known at this time whether the vaccines prevent infection itself or only minimize the chance of illness in the case of infection. Even if it turns out that the vaccines do prevent infection, their protection does not appear to be 100%. For these reasons, until a large percentage of the broader community has been vaccinated, your obligation to be tested does not change if you receive a Covid-19 vaccine or if you have received one already. (Updated 01/11/21)

Campus-based Support

Q: What support will I receive if I am required to self-quarantine or isolate on campus?
A: Students who are quarantining in their rooms will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated.Students who are isolating in a College-designated space on campus due to a positive COVID-19 test result will be provided linens and towels in addition to all of the above support as needed.

Q: Who should students and employees contact if they feel they are at a higher risk for infection and disease?
A: Any student or employee who feels that they are at a higher risk for infection and disease should make their concerns known as soon as possible.

  • Students should contact the Center for Student Success and Accessibility Services or the Perrella Wellness Center.
  • Employees should contact their supervisor and complete the Employee Remote Work Request Form if they would like to work remotely.

Academic Instruction and Support

Q: With on-campus educational programs planned for the spring 2021 semester—if a change in COVID related circumstances requires a shift to remote learning, will tuition and fees be reduced?
A: The COVID-19/coronavirus pandemic continues to create risks and uncertainties associated with on-campus educational programs of colleges and universities. The potential continuing impacts of the pandemic are not fully foreseeable, and may impact the feasibility and/or structure of on-campus learning. The tuition rates charged by the College are not dependent on the format of the educational programs for which they are payable. Accordingly, if the College is required to alter the structure of its on-campus educational programs or transition students to remote learning models (in whole or in part) due to restrictions imposed by federal, state or local governmental authorities or applicable law, or if the College determines such action to be warranted in light of continuing or potential impacts of the COVID-19/coronavirus pandemic, no reduction or refund of tuition will be made based on the resulting changes to the programs in which students are enrolled.

Q: How will students access support from the Center for Student Success?
A: Professional staff in the Center for Student Success (CSS) will support student learning by:

  • offering consultations via chat, email, Navigate and phone; and
  • offering in-person consultation by appointment and mutual agreement.
  • In-person meeting participants will be required to wear masks and maintain six-foot social distancing.

Q: How will students access support from Accessibility Services?
A: Accessibility Services will work with instructors and TRC to assure that online instructional content will adhere to all ADA requirements. Accessibility Services will offer students:

  • consultations via chat, email, Navigate and phone
  • in-person consultation by appointment and mutual agreement

Q: How will students access the Bookstore?
A: The Hartwick College Bookstore will adhere to NY State guidelines for social distancing.

  • As appropriate, floor markings will be installed to indicate 6-foot distancing and must be observed.
  • Single-direction foot-traffic will be designated in some spaces and as appropriate. These traffic patterns will be clearly marked and must be observed.
  • Plexiglas sneeze guards will be installed at registers.

Employees and customers will be required to wear masks while in the store; signs will be posted with instructions about the requirement to wear masks.

Most merchandise is available for online ordering. Members of the Hartwick College community are encouraged to place orders online or via phone for curbside pick-up. Students are encouraged to pre-order textbooks. Textbooks will be available for curbside pick-up according to scheduled appointments during the busier, first weeks of the semester.

Q: How will students access information technology support services?
A: The Technology Resource Center (TRC) will conduct as much of its work as possible via electronic communications: phone calls, email, and Zoom. Students may contact the TRC by one of those modes of communication.

Student Campus Life

Health Care

Q: How can students make appointments to address health needs?
A: Students are asked to use telemedicine services through Healthiest You before scheduling appointments and when possible . Students must make an appointment to use Wellness Center services. Appointments can be made at 607-431-4120. Routine health needs will be scheduled in blocks to avoid community spread of COVID-19. Some routine services may be referred to off-campus providers. Students with active illness will be referred directly to off-campus providers.

Q: How can students make appointments to address emotional support, mental health, and counseling needs?
A: Personal Counseling appointments will be offered remotely. Personal Counseling appointments can be made by contacting 607-431-4120. Psychiatric Nurse Practitioner appointments will be offered remotely. Psychiatric Nurse Practitioner appointments can be made by contacting 607-431-4120.

Return to Residential Housing and Dining

Q: If my roommate screens positive during the semester, will I also have to quarantine?
A: Yes. Roommates are considered a “family unit” for epidemiological purposes. If your roommate screens positive, both you and your roommate will be tested. If you test negative, your quarantine will be ended. If you test positive, you will be asked to return to your home if travel distance is three hours or less; you will be isolated on campus in a College-designated space if return home is not practical.

  • Daily screening and temperature checks will be required of all students living in residence halls and all students who commute to campus.
  • Traffic flow within each residential building will be clearly marked to indicate entrances and exits from the building.
  • All students must comply with designated foot traffic directions.
  • Common spaces such as lounges, study areas, and kitchens will be available for student use. The number of students in the space will be limited based on the size of the space. Signage indicating occupancy and reminders to keep social distance will be posted in each space.
  • Only students who live in each room may be in the room; visitors in individual rooms are not allowed.

Q: What will be the dining modifications for the spring 2021 term?
A: One-way entrance and one-way exit foot-traffic patterns have been established in the main dining facility and in the convenience store/grill location.

  • All self-service stations have been eliminated in the main dining area. All meals will be served meals.
  • Two hand-washing/sanitizing stations have been installed for access to more frequent hand washing while in the dining hall. One will be ADA compliant.
  • Pre-packaged flatware, napkins and condiments and single use plate ware are used.
  • Online ordering has been established for take-out and grocery ordering through a Blackboard POS update. Information on online ordering is available at https://www.hartwick.edu/campus-life/dining/.
  • A Meals To-Go kiosk station has been established in the Johnstone Science Center to provide a food and beverage service option that reduces the need for students and employees to travel across campus for dining.
  • Occupancy in each dining area will be limited based on state guidance. Occupancy will be tracked through The Commons with a banner system that will track guests entering and exiting the dining hall and will display a green or red light outside of the entrance to the commons to notify guests if there is available occupancy.
  • Lexan dividers have been installed at all tables throughout the dining hall.
  • All dining facilities will be cashless.
  • Six-foot distance markers have been placed around dining food stations and all diners are expected to comply with these demarcations.
  • All appropriate health and sanitization protocols are followed.

Athletic Teams, Events and Fitness Facilities

Please view Campus Plan (as of January 6, 2021)

Student Gatherings on Campus

Q: Are students allowed to gather in face-to-face meetings on campus?
A: Until further notice, student groups (clubs, associations, etc.) will meet through remote means only. When in-person meetings are permitted, limits to the size of gatherings will be imposed to comply with State and federal guidelines.

  • Specific employees and/or students will be assigned to oversee engagement opportunities to ensure adequate support and assure that proper social distancing and protocols are followed.
  • Event organizers expecting a high number of potential attendees will develop and employ a fair registration process that will provide equal access to all who are interested in the event. Event organizers will be responsible for admitting only the number of participants allowed in accordance with Federal, State and College guidelines.
  • In-person event proposals and registrations must include specific logistics related to social distancing, sanitation, and alternative access.
  • All in-person events must offer remote-engagement opportunities of similar quality.
  • Event organizers must ensure privacy and safety for all virtual events by requiring moderators.
  • Event organizers must utilize the Presence online calendar system that supports room reservations, facilities, media, and catering requests that connect to our current engagement software.

College-sponsored Events

Q: Will Hartwick host public or alumni events in the spring 2021 term?
A: Hartwick College will adhere to New York state requirements and CDC guidance on when and if gatherings are permitted and the size limitations of those gatherings. When gatherings are permitted, traditionally larger scale admissions and advancement events may be offered in smaller group settings.

  • Individual visits will be encouraged.
  • Virtual events are being expanded.

College-sponsored Travel

Q: What about College-sponsored travel?
A: College-sponsored (funded, unfunded) travel (for students and all employees) is suspended. College-funded travel will remain suspended until further notice. When College-sponsored travel resumes, approval of travel will be made based on a travel risk assessment of the area being traveled to. Employees will be given safety measures to review prior to departure and after return to the campus

Campus Plan for Curtailment or Closure

The College is prepared for an orderly further curtailment of activities or closure if needed due to a resurgence of COVID-19 infections. The College may choose to close, or closing may be mandated by State or local authorities, based upon campus conditions and/or conditions in the surrounding area.

Q: What will be the criteria for curtailment or closure?
A: The College will work with the Otsego County Department of Health to determine if an outbreak has occurred and if closing is required. If an outbreak occurs, appropriate steps will be taken to further restrict social contact and control community spread and our response will be coordinated with state and local officials in responding to the outbreak. These steps may include:
Immediate return to remote instruction, with students remaining on campus or returning to their homes;
Immediate return to work from home.

All on-campus protocols will be reevaluated in light of the outbreak. An outbreak may result in immediate curtailment of activities or closure.

Q: What will be the process for students leaving campus in the instance of closure?
A: Students whose homes are within three hours travel from the campus will be instructed to return home within 48 hours. Students with homes farther than three hours travel will be instructed to return home at the earliest time for which they can make travel arrangements. Students who are unable to return home will be accommodated on campus. Those students will need to apply for permission to stay on campus via an online form that will be made available. The policy “Stewardship of Student Possessions” will guide the handling and storage of possessions students leave in their rooms.

 


Continue to use your Students Gateway for usual links to offices and services.  Specifics on their operations are provided on office and department webpages.

For information specific to the Coronavirus and an archive of College communications since March 1, 2020, visit the archive.

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