Q: What is a Pass/No-Pass grade?
A: Pass/No-Pass grades allow a student to make academic progress by earning credits for their course but in a way where the grade earned does not affect their grade point average (GPA). A student taking a Pass/No-Pass grading option will neither raise nor lower their GPA for the semester with that course. Their GPA will based only on A through F graded courses.
Q: What is the grade cut-off for a Pass grade?
A: A student earning a D- or higher and opting for a Pass/No-Pass grade will receive a “Pass.” Students earning an F will receive “No-Pass.” A “No-Pass” grade will not fulfill prerequisites for other courses.
Q: For which courses can I request a Pass/No-Pass grade?
A: In the present COVID-19 situation, during Spring 2021, you may take up to your full course load as Pass/No-Pass under this option, except for required courses within the nursing major. See special section for nursing majors later in this document.
Q: Is there a maximum number of courses I can take as Pass/No-Pass over time?
A: For the Spring 2020, Fall 2020 and Spring 2021 courses taken as Pass/No-Pass will not count toward the general policy of a maximum of 15 credits as Pass/No-Pass during your Hartwick career. Due to the COVID-19 pandemic Hartwick College will be invoking our option within our academic policies to allow students to take more than one Pass/No-Pass course per semester and may exceed the 15-credit total maximum over their total Hartwick career.
Q: How long do I have to make up my mind?
A: The form to request a Pass/No-Pass option can be found here. Students have until April 23, 2021 to submit the request for Spring 2021.
Q: Are there financial aid implications of my decision?
A: No, as long as you are in good academic standing. Only courses that are graded A through F affect your GPA. However, if you have questions, you should contact the Financial Aid Office at 607-431-4130 or firstname.lastname@example.org, prior to making your decision.
Q: If I am happy using the regular A through F grades, do I need to do anything?
A: No. You will get an A through F grade as you expect. Only students opting-in will have their regular grade converted to Pass/No-Pass.
Q: What is the advantage of keeping A through F letter grades?
A: Because A through F letter grades are used for your GPA, each class you take can improve your semester and overall GPA. Standard grades may help you qualify for certain scholarships and applications to graduate school that require certain minimum GPAs.
Pass/No-Pass grades let you earn credits towards your degree, but do not give you the chance to raise or lower your GPA based on that course. Your choice should be based on a number of factors that you can discuss with your advisor, but ultimately the choice to use a Pass/No-Pass is yours.
There are also graduate programs that require letter grades for courses they have identified as prerequisites for admission to their program. You should keep your long-term plans beyond Hartwick in mind, too, when you discuss with your advisor whether or not to convert a course to a Pass/No-Pass grade.”
Q: What if I am on academic probation?
A: Please contact the Center for Student Success for a conversation about what may be best for you. Reach out to Dr. Kellie Bean, Assistant VP for Academic Affairs, at 607-431-4106 or email@example.com; Jason Stanton, Learning Specialist, at 607-431-4467 or firstname.lastname@example.org or Shira Williamson, Academic Services Coordinator, at 607-431-4134 or email@example.com .
Q: Can I switch a grade in a course I have already completed?
A: No. You must request the Pass/No-Pass option current courses, only.
Nursing students can request Pass/No-Pass grades only for courses that are not required for their major due to requirements for the Nursing program. Many nursing courses require not only completion, but the attainment of a certain letter grade, as approved by our accreditor and state agencies. The letter grades are needed to satisfy prerequisites for advanced nursing classes, too.
The following courses must be taken for A through F grades and cannot be requested for Pass/No-Pass:
Special Information for Scholar-Athletes
When considering using the pass/not-pass option, scholar-athletes should keep in mind the minimum academic requirements they must meet in order to participate in athletics.
Scholar-athletes must meet a minimum cumulative grade point average (GPA) based on the number of full-time semesters of enrollment, and must successfully complete a minimum of 24 credits prior to the beginning of each academic year or the two semesters previous to competition.
Scholar athletes must register for and pass a minimum of 24 credits prior to the beginning of each academic year or have passed 24 credits during the two terms previous to competition.
To qualify for credit (grade of P) for an elected pass/not-pass course, a student must achieve a grade of D- or better. The credits associated with this course will be counted in the student’s total credits, and can be used to help meet the 24-credit requirement for athletics participation. However, the grade will not enter into the computation of the student’s overall GPA, and cannot be used to help a scholar-athlete meet their minimum cumulative GPA at the end of each semester.
If a student earns a final grade of F (grade of N) for an elected pass/not-pass course, the grade will not enter into the computation of the student’s overall GPA; however, the credits associated with the course cannot be used to help a scholar-athlete meet the 24-credit requirement.
NOTE: a course taken as a pass/no-pass course is subject to all the requirements outlined in the Minimum Academic Requirements for Athletics Participation document available in the student-athlete handbook i.e. repeated courses, etc.
Effective Friday, March 12, at 5 p.m. we will be modifying our visitation and guest policy. Students will be allowed to visit other residence halls on the following schedule:
Friday: 5:00 p.m. – 11:59 p.m.
Saturday: 12:00 p.m. – 11:59 p.m.
Sunday: 12:00 p.m. – 9:00 p.m. (beginning of quiet hours)
To continue to reduce the transmission of COVID while relaxing the visitation and guest policy you have to take personal responsibility and encourage your peers to do the same.
You will need to follow the protocol below:
Q: What if someone violates the policy?
A: Students who fail to adhere to the policy will be referred to the Assistant Vice President for Student Experience or their designee for a violation of the Social Compact and will receive an appropriate sanction which could include a requirement to study remotely for two weeks.
Q: What if COVID cases rise with the modified policy?
A: We reserve the right to suspend the policy if we see an increase in the number of positive cases, and if we do not feel that students are adhering to the revised policy.
Q: What if COVID cases do not rise with the modified policy?
A: If the policy is respected and we do not see a spike in the number of positive cases on campus, we would like to expand this revision to the visitation policy to seven days a week.
Q: What do I need to do as a student?
A: If you wish to participate in the modified visitation and guest policy please complete this form to indicate that you understand and agree to the conditions of the revised visitation policy. You will be required to access this form using your Hartwick account. If you experience issues with accessing this form, please open up an incognito or private browser and then log into your Hartwick email account to access this form properly. Students are not required to participate in the modified policy but this privilege will only be available to those that complete the form.
Q: What if I have questions about the policy?
A: Contact Cary Dresher, Ed.D, Assistant Vice President for Student Experience, firstname.lastname@example.org, 607-431-4532.
Q: I don’t have my room key!
A: Please contact Residential Life prior to your Check-In date to arrange for one to be provided.
Q: I need to move stuff in, what do I do?
A: Only students will be allowed into the residence halls. Hand trucks will be available in the lobby of each building.
Q: Will there be hot meals served while we are in quarantine?
A: Yes! Aramark will be serving hot meals three times a day in the lobby of each residence hall. Residence Life will be providing you with the details of this prior to your return to campus in February.
Q: When will I know if I am cleared to end my return to campus quarantine?
A: This information will be shared with you from the Perrella Health Center. If you fail to receive the required Covid test on day four of your return, you will be required to quarantine for ten (10) days.
Q: Can I get food delivered through outside vendors?
A: Yes. Due to your quarantine, you will not be allowed to receive the food, so please make arrangements with a roommate or friend to pick up the food for you and deliver it to your room.
Q: Can I get groceries delivered through outside vendors?
A: Yes. Due to your quarantine, you will not be allowed to receive the delivery, so please make arrangements with a roommate or friend to pick up the delivery for you and deliver it to your room.
Q: When can students arrive?
A: For January Term 2021 students will return to campus in cohorts between January 12 and January 14, with staggered move-in times to ensure that a distance of 6 ft. can be maintained among individuals. Students have been notified of their specific return date and time. Students must enter campus via the West Street entrance and proceed directly to the screening checkpoint.
Students returning to campus for Spring Term 2021 who were not on campus for January Term 2021 will also return to campus in cohorts after February 10. Students will be notified of their specific return date and time in mid-January 2021.
Q. What do I need to do to return to campus?
A: Students who are taking in-person classes in January Term or Spring Term 2021 will be required to provide the College with evidence of a negative result from a SARS-COV-2 PCR testing or a rapid antigen test upon arrival to campus. These results must be linked to a test that was performed within a maximum of 72 hours prior to arrival on the Hartwick campus. All students (including those who live on campus and those who live off campus but will attend in-person classes) must provide this evidence.
All students will be required to complete and submit an electronic Health Screening Form by January 13, 2021. Health Center staff will review all responses and follow up directly with any student who provides any answer of concern.
If symptoms or any concerns result from the review of information provided on the pre-arrival form, the student will be directed to obtain a COVID-19 test or will be assisted to set up testing via Bassett Health Network (using Covid hotline) or WellNow
Students who tested positive over the course of the fall semester will be contacted by the Perrella Health Center with specific details regarding expectations for their testing.
Students and employees who travel from states that, as designated by the State of NY, are under a mandatory order to quarantine upon arrival in NYS, will quarantine for 10 days or will meet the NYS modified standard for “testing out” of quarantine. All students in a single residential “unit” will be quarantined, as necessary, together, no matter their state of origin. [NB: Employees who choose to travel to a designated state must secure the approval of their supervisor for remote work upon their return. Employees who fail to secure this approval may be placed on unpaid leave.]
For the January 2021 Term all residential students will be placed in initial quarantine upon their arrival. On day four of their quarantine each student will take a COVID-19 test and upon a negative test result they will be able to exit quarantine when all residents of their room/living space also have a negative result. This process will also be followed by all students who return for campus-based study in the spring term only. Students who are in the initial quarantine period in their on-campus housing assignment will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated.
All residential students will return on the College-set schedule of controlled return.
Q: Why would I be placed into precautionary quarantine on campus?
A: By taking this precaution we are continuing on our path to remain open.
Q: What do I need to do if I am placed into precautionary quarantine on campus?
A: Students who are placed into precautionary quarantine will:
Q: How will I attend class virtually.
A: Your faculty members will be in touch with you. If you have a specific question, please call or email your faculty members directly.
Q: How will I know when the quarantine is over?
A: You will be explicitly notified when the quarantine is lifted.
Q: How will I get my meals?
A: Your meals will be delivered to your door, three times per day.
Q. Who should I contact if I have more questions?
A: If you have any questions regarding precautionary quarantine, please email the Perrella Health Center at email@example.com.
Q: What support will I receive if I am required to self-quarantine on campus?
A: Students who are quarantining in their rooms will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated. Students who are isolating in a College-designated space on campus due to a positive COVID-19 test result will be provided linens and towels in addition to all of the above support as needed.
Q: What if I wish to take a leave of absence for Spring 2021?
A: If you are interested in taking a leave of absence, please complete the leave of absence form found on the Office of the Registrar website.
Q: Are visitors allowed on campus? Who may access the Hartwick College campus?
A: Until further notice, only the following people are permitted to access the campus:
The campus is closed to all others.
Hartwick College will adhere to all New York State requirements on COVID-19 screening, testing, and tracing.
Q: Are all students quarantining upon arrival on campus?
A: Yes, for the January 2021 Term all residential students will be placed in initial quarantine upon their arrival. On day four of their quarantine each student will take a COVID-19 test and upon a negative test result they will be able to exit quarantine when all residents of their room/living space also have a negative result. This process will also be followed by all students who return for campus based study in the spring term only. Students who are in the initial quarantine period in their on-campus housing assignment will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated.
Q: Is screening required?
A: Screening of each student and employee will occur on a daily basis. Every day, students and employees will receive an email or text with a link to a mandatory, electronic self-screening survey. An automated alert will be generated for each student or employee who has not been screened in 24 hours. If self-screening is not completed, facilitated screening will be conducted. The electronic, self-screening survey responses will be reviewed on a daily basis, and this review will be documented.
Q: What is CampusClear and why should I download it?
A: CampusClear is a free mobile app that will streamline your daily COVID-19 screenings while at Hartwick. Screening of each student and employee will occur on a daily basis. Every day, students and employees will receive a prompt to complete self-screening through the #CampusClear app. The #CampusClear responses will be reviewed on a daily basis, and this review will be documented.
Q: How do I access CampusClear if I don’t have a smartphone?
A: You may access CampusClear from a webpage.
Q: Where and when will I be screened?
A: Screening checkpoints will be stationed at each campus entrance and designated building entrances where trained screeners will confirm electronic self-screening survey completion and take an objective, non-invasive temperature measurement for each individual entering the building. Staffing at checkpoints will be continual during hours of operation at all buildings and campus entrances until further notice. To facilitate screening and minimize community spread of the virus, most non-residential buildings will be closed to access after 8 p.m. until further notice. After January 10, with the exception of the Controlled Move-In (insert January 13-14), staffing at checkpoints will be continual according to the following schedule and until further notice:
Q: What will happen if I have a positive screen?
A: Individuals with a positive screen will be required to return to their residence (students, to their rooms; employees, to their homes) to self-quarantine and to await follow-up with a health provider. All occupants of a single vehicle will be treated as a “family unit.” Non-campus residents, employees or visitors, who screen positive will be denied entry to campus and will be provided CDC-based guidance to self-quarantine and follow-up with a health provider.
Any individual with a positive screen or known exposure will be required to provide a negative molecular diagnostic COVID-19 test result before being permitted to resume face-to-face activities on campus.
Employees who do not participate in daily screening will not be permitted to return to work and will be subject to unpaid suspension.
Q: Do I need to get tested if I have chosen to study remotely?
A: No. Only those students who will be on campus are required to be tested.
Q: How will contact tracing work at Hartwick College?
A: The Director of the Perrella Wellness Center will notify the Otsego County Department of Health of any student’s or employee’s positive test results. Contact Tracing will be conducted by the Otsego County Department of Health. Students and employees will be contacted by the Otsego County Department of Health and are expected to cooperate with the Department of Health personnel.
The Otsego County Department of Health will perform contact tracing subsequent to a positive test result. A member of the Healthy Campus Steering Committee and/or Case Manager will assist the Otsego County Health Department with notification of close contacts when requested. Confidentiality will be maintained as required by federal and state law and regulations.
Q: What is the protocol for students who test positive for COVID-19?
A: Students who test positive for COVID-19 will be:
Q: What is the protocol for employees who test positive for COVID-19?
A: College employees who test positive for COVID-19 will be directed to isolate at home and notify their health-care provider.
Q: What will happen to students and employees with known exposure to a confirmed case or who have symptoms?
A: Students or employees with known exposure to a confirmed case will be required to quarantine. Those who display COVID-19-like symptoms, will be referred for a COVID-19 test and will be required to quarantine until a negative PCR test result is received.
Q: What will happen if there is a campus outbreak of COVID-19?
A: The College will work with the Otsego County Department of Health to determine if an outbreak has occurred. If an outbreak occurs, appropriate steps will be taken to further restrict social contact and control community spread and our response will be coordinated with state and local officials in responding to the outbreak. These steps may include:
All on-campus protocols will be reevaluated in light of the outbreak.
Q: If I’ve already been vaccinated or if I get vaccinated between now and the end of Spring term, do I still need to participate in campus-based testing?
A: Vaccination does not alter the testing requirement for any member of the Hartwick community. It is not known at this time whether the vaccines prevent infection itself or only minimize the chance of illness in the case of infection. Even if it turns out that the vaccines do prevent infection, their protection does not appear to be 100%. For these reasons, until a large percentage of the broader community has been vaccinated, your obligation to be tested does not change if you receive a Covid-19 vaccine or if you have received one already. (Updated 01/11/21)
Q: What support will I receive if I am required to self-quarantine or isolate on campus?
A: Students who are quarantining in their rooms will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated.Students who are isolating in a College-designated space on campus due to a positive COVID-19 test result will be provided linens and towels in addition to all of the above support as needed.
Q: Who should students and employees contact if they feel they are at a higher risk for infection and disease?
A: Any student or employee who feels that they are at a higher risk for infection and disease should make their concerns known as soon as possible.
Q: With on-campus educational programs planned for the spring 2021 semester—if a change in COVID related circumstances requires a shift to remote learning, will tuition and fees be reduced?
A: The COVID-19/coronavirus pandemic continues to create risks and uncertainties associated with on-campus educational programs of colleges and universities. The potential continuing impacts of the pandemic are not fully foreseeable, and may impact the feasibility and/or structure of on-campus learning. The tuition rates charged by the College are not dependent on the format of the educational programs for which they are payable. Accordingly, if the College is required to alter the structure of its on-campus educational programs or transition students to remote learning models (in whole or in part) due to restrictions imposed by federal, state or local governmental authorities or applicable law, or if the College determines such action to be warranted in light of continuing or potential impacts of the COVID-19/coronavirus pandemic, no reduction or refund of tuition will be made based on the resulting changes to the programs in which students are enrolled.
Q: How will students access support from the Center for Student Success?
A: Professional staff in the Center for Student Success (CSS) will support student learning by:
Q: How will students access support from Accessibility Services?
A: Accessibility Services will work with instructors and TRC to assure that online instructional content will adhere to all ADA requirements. Accessibility Services will offer students:
Q: How will students access the Bookstore?
A: The Hartwick College Bookstore will adhere to NY State guidelines for social distancing.
Employees and customers will be required to wear masks while in the store; signs will be posted with instructions about the requirement to wear masks.
Most merchandise is available for online ordering. Members of the Hartwick College community are encouraged to place orders online or via phone for curbside pick-up. Students are encouraged to pre-order textbooks. Textbooks will be available for curbside pick-up according to scheduled appointments during the busier, first weeks of the semester.
Q: How will students access information technology support services?
A: The Technology Resource Center (TRC) will conduct as much of its work as possible via electronic communications: phone calls, email, and Zoom. Students may contact the TRC by one of those modes of communication.
Q: How can students make appointments to address health needs?
A: Students are asked to use telemedicine services through Healthiest You before scheduling appointments and when possible . Students must make an appointment to use Wellness Center services. Appointments can be made at 607-431-4120. Routine health needs will be scheduled in blocks to avoid community spread of COVID-19. Some routine services may be referred to off-campus providers. Students with active illness will be referred directly to off-campus providers.
Q: How can students make appointments to address emotional support, mental health, and counseling needs?
A: Personal Counseling appointments will be offered remotely. Personal Counseling appointments can be made by contacting 607-431-4120. Psychiatric Nurse Practitioner appointments will be offered remotely. Psychiatric Nurse Practitioner appointments can be made by contacting 607-431-4120.
Return to Residential Housing and Dining
Q: If my roommate screens positive during the semester, will I also have to quarantine?
A: Yes. Roommates are considered a “family unit” for epidemiological purposes. If your roommate screens positive, both you and your roommate will be tested. If you test negative, your quarantine will be ended. If you test positive, you will be asked to return to your home if travel distance is three hours or less; you will be isolated on campus in a College-designated space if return home is not practical.
Q: What will be the dining modifications for the spring 2021 term?
A: One-way entrance and one-way exit foot-traffic patterns have been established in the main dining facility and in the convenience store/grill location.
Athletic Teams, Events and Fitness Facilities
Please view the most current Campus Operating Plan on: https://www.hartwick.edu/covidupdates
Student Gatherings on Campus
Q: Are students allowed to gather in face-to-face meetings on campus?
A: Until further notice, student groups (clubs, associations, etc.) will meet through remote means only. When in-person meetings are permitted, limits to the size of gatherings will be imposed to comply with State and federal guidelines.
Q: Will Hartwick host public or alumni events in the spring 2021 term?
A: Hartwick College will adhere to New York state requirements and CDC guidance on when and if gatherings are permitted and the size limitations of those gatherings. When gatherings are permitted, traditionally larger scale admissions and advancement events may be offered in smaller group settings.
Q: Are fans allowed at athletic competitions?
A: Hartwick students and Hartwick employees who are currently permitted access to campus will be permitted to attend athletic competitions in the spring 2021, effective April 3, 2021. No other spectators are allowed. Adherence to all social distancing and masking requirements is required. (updated 04/02/21)
Q: What about College-sponsored travel?
A: College-sponsored (funded, unfunded) travel (for students and all employees) is suspended. College-funded travel will remain suspended until further notice. When College-sponsored travel resumes, approval of travel will be made based on a travel risk assessment of the area being traveled to. Employees will be given safety measures to review prior to departure and after return to the campus
The College is prepared for an orderly further curtailment of activities or closure if needed due to a resurgence of COVID-19 infections. The College may choose to close, or closing may be mandated by State or local authorities, based upon campus conditions and/or conditions in the surrounding area.
Q: What will be the criteria for curtailment or closure?
A: The College will work with the Otsego County Department of Health to determine if an outbreak has occurred and if closing is required. If an outbreak occurs, appropriate steps will be taken to further restrict social contact and control community spread and our response will be coordinated with state and local officials in responding to the outbreak. These steps may include:
Immediate return to remote instruction, with students remaining on campus or returning to their homes;
Immediate return to work from home.
All on-campus protocols will be reevaluated in light of the outbreak. An outbreak may result in immediate curtailment of activities or closure.
Q: What will be the process for students leaving campus in the instance of closure?
A: Students whose homes are within three hours travel from the campus will be instructed to return home within 48 hours. Students with homes farther than three hours travel will be instructed to return home at the earliest time for which they can make travel arrangements. Students who are unable to return home will be accommodated on campus. Those students will need to apply for permission to stay on campus via an online form that will be made available. The policy “Stewardship of Student Possessions” will guide the handling and storage of possessions students leave in their rooms.