Staff Positions

Hartwick College employees are dedicated to supporting student learning and personal development.

Whether it is helping students adjust to the challenges of college life, encouraging them as they achieve academic success; attending student productions, art shows, or Senior Thesis presentations; delivering student mail; or guiding them through the job or graduate school search, Hartwick staff are committed to providing a safe, challenging, and supportive environment in which students gain knowledge from experiences they never dreamed possible.

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.

Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick offers health benefits to domestic partners of benefits eligible employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

 
 

Academic Intern- Music

Date: July 21, 2020
Title: Academic Intern- Music (2020-2021)

Description: Under the supervision of the Chair of the Department of Music, the Academic Intern will have responsibilities in the music department associated with live and recorded sound.  Including, but not limited to assisting work-study students with recording concerts, running lights for concerts, mixing and cataloging concerts, merging mixed audio with video, and other various departmental activities.  

This is a full-time (not to exceed 35 hours per week) position during the academic year when classes are in session.  Weekly hours will vary based on the needs of the department and the performance, event, and recording schedule.  The position includes on-campus board (taxable benefit) and access to other fringe benefits. 

The final hiring for this position is dependent upon conditions related to the current pandemic response.  Campus accessibility, including access to food services, and the number of weeks classes are in session may vary and is contingent upon any COVID related restrictions imposed on the College.  Should the campus close, this position may be modified or eliminated.

Additional responsibilities include:

  • Distributing recordings via email or CD to faculty and students upon request.
  • Community outreach and advertisement for concerts.
  • Running live sound for music department events that require a PA system.
  • Making sure recording equipment and other sound equipment is organized and accounted for.
  • Recording rehearsals for ensemble directors when requested.
  • Supporting music-specific instructional technology for courses and faculty projects.
  • Assisting work-study students with various departmental duties.
  • Office related and other duties as assigned by the department chair.
  • Comply with all applicable College, federal, state, local and associational laws, rules and regulations.
  • Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus.

Qualifications:  The candidate must be a recent graduate of Hartwick College and possess knowledge of Hartwick music department operations. Applicants do not need an extensive background in live or recorded sound, but some knowledge is preferred.  Training will be provided.  Must have the ability to work with confidential and sensitive information, and have a strong work ethic and commitment to excellence.  A high degree of professionalism and the ability to work well with students, faculty, staff, and other constituents is required.

To apply for the Academic Intern for Music position, please click here. All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Academic Intern- Theatre Arts

Date: July 21, 2020
Title: Academic Intern- Theatre Arts (2020-2021)

Description: Under the supervision of the Chair of the Department of Theatre Arts, the Academic Intern will support the mission, program and productions of Theatre Arts by providing administrative and technical support.  

This is a full-time (not to exceed 35 hours per week) position during the academic year when classes are in session.  Weekly hours will vary based on the needs of the department and the performance, event, and recording schedule.  The position includes on-campus board (taxable benefit) and access to other fringe benefits. 

The final hiring for this position is dependent upon conditions related to the current pandemic response.  Campus accessibility, including access to food services, and the number of weeks classes are in session may vary and is contingent upon any COVID related restrictions imposed on the College.  Should the campus close, this position may be modified or eliminated.

Additional responsibilities include:

  • Coordination of the master calendar for production and departmental meetings, rehearsals, and performances.
  • Management of the departmental website, marketing, and social media.
  • Management of departmental box office and purchasing.
  • Technical or production duties as assigned by the Department Chair in consultation with the Technical Director and Faculty Designer/Costume Shop Manager.
  • Professional communication for prospective and current students, staff, and the public regarding the department, productions, and associated club and community activities.
  • Supporting department recruitment and retention efforts for new and current students.
  • Supporting faculty in the delivery of quality educational and performance opportunities.
  • Oversee work-study students.
  • Other duties as assigned by the department chair.
  • Comply with all applicable College, federal, state, local and associational laws, rules and regulations.
  • Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus.

Qualifications: The candidate must be a recent graduate of Hartwick College and possess knowledge of Hartwick theatre department operations. Excellent communication and organizational skills are required.  Must be able to stay on task without constant supervision, work with strict deadlines, and be able to remain calm, productive, and positive during busy times.  The candidate should be available to listen to and work closely with students and faculty to anticipate and help fulfill their production needs.

To apply for the Academic Intern for Theatre Arts position, please click here. All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Administrative Assistant for Academic Affairs- Golisano Hall

Date: July 8, 2020
Title: Administrative Assistant for Academic Affairs – Golisano Hall

Description: Under the Supervision of the Executive Assistant to the Provost & VP for Academic Affairs and the chairs of each department, the Administrative Assistant is responsible for multiple tasks that are required in order for faculty to fulfill their position in educating students during the academic year.

Responsibilities

  • Perform a variety of word processing tasks, such as letters, minutes, exams, class materials, questionnaires, reports, journals, programs, etc.
  • Ordering: office supplies, desk copies, office nameplates, key requests, material requisitions
  • Assist department chairs with department budgets and reconciles discrepancies
  • Assist department chairs with scheduling needs, such as compiling class schedules, meetings and events
  • Compile statistics for use in reports and grant applications
  • Update portions of the department web pages as needed
  • Create and maintains positive relationships with all internal and external constituents
  • Mail pick-up and delivery to and from the Copy Center
  • Provide support with Faculty Recruitment
  • Assist the Office of Academic Affairs with collection of course syllabi and office hours
  • Serve as liaison between faculty and Aramark facilities regarding work orders and building maintenance concerns
  • Supervision of work study students
  • Assist faculty with media requests
  • Responsible for minute taking at Faculty Meetings
  • Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
  • Perform other job related duties as assigned

Qualifications: Minimum requirements for the position are a High School Diploma or GED and at least three years of secretarial experience.

  • Demonstrated knowledge of Microsoft Software (Office, Word, Excel, etc.)
  • High level of verbal and written communication skills
  • Ability to work with multiple supervisors
  • Ability to multi-task and prioritize
  • Strong organizational skills

The physical demands of this position include being required to regularly sit for long periods of time, navigate stairs, walk across campus, and lift and carry light to moderate weight packages.

To apply for the Administrative Assistant for Academic Affairs position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Assistant Director of Admissions

Date: June 29, 2020
Title: Assistant Director of Admissions

Description:  Reporting to the Director of Admissions, the Assistant Director will be involved in all aspects of the general admission process: managing a recruitment territory, travel, organizing special events, coordinating with student volunteers, interviewing prospective students, reviewing applications, and other duties as assigned.

The position requires strong interpersonal and communication skills, the ability to relate to a broad range of constituents (students, parents, alumni, high school counselors, etc.), an appreciation for and sensitivity to a variety of backgrounds and traditions from which students may come, and the ability to work well both independently and collaboratively.

A more specific list of responsibilities includes, but is not be limited to:

  • Traveling within a defined territory to visit high schools, attend college fairs and conferences.
  • Reading and evaluating applications and participating in the selection of candidates for admission including authority to make admit and deny decisions.
  • Interviewing prospective candidates on and off-campus.
  • Conducting information sessions.
  • Answering admission inquiries from prospective students, parents, high school counselors, and others.
  • Management of communication plan to steward prospective students from territory through the admissions funnel
  • Oversight of significant enrollment management program, such as Hartwick Overnight Program (HOP), Telecounseling Program, Events, Blue Key Tour Guide Program, etc.
  • Planning and implementing various on and off-campus programs and initiatives.
  • Building and maintaining relationships with high schools and community-based organizations.
  • Serving as liaison with other campus offices and/or departments.
  • Working with alumni admission volunteers.
  • Supporting of day-to-day admission processes.
  • Other duties as assigned
  • Participation in major campus events, including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations.  
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus.

Qualifications:  

  • Bachelor’s degree is required.
  • Valid driver’s license is required at the time employment commences.
  • Up to 2 years of selective admission or related experience is preferred.
  • Willingness to work evenings and weekends as needed.
  • Communication, Written- Ability to communicate in writing clearly and concisely.
  • Decision Making- Ability to make critical decisions while following College procedures.
  • Judgment- The ability to formulate a sound decision using the available information.
  • Presentation Skills- Ability to effectively present information publicly.
  • Technical expertise including familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc).
  • Must be adept with social media.
  • Must have a willingness to learn new software.
  • Familiarity with Ellucian Colleague is preferred.

To apply for the Assistant Director of Admissions position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Assistant Director of Graduate Admissions and Operations- temporarily suspended 

Date: February 28, 2020
Title: Assistant Director of Graduate Admissions and Operations

Description:  The Assistant Director of Graduate Admissions and Operations will be involved in all aspects of the graduate admissions process.  This position requires strong interpersonal and communication skills, the ability to relate to a broad range of constituents (students, faculty, external career offices, industry partners, etc.), an appreciation for and sensitivity to a variety of background and traditions from which graduate students may come, and the ability to work well both independently and collaboratively. 

Responsibilities:

  • Organizes special events, travels to career fairs, conducts information sessions, interacts with and assesses prospective student leads; plans and implements various on and off campus programs and initiatives; builds and maintains relationships with other colleges and the industry.
  • Performs queries, reviews and extracts prospective leads information from marketing campaigns and career/job platforms; enters prospective leads data into the appropriate software program in a timely and accurate manner; processes applications and completion documents received from the graduate application and all other sources.
  • Review, extract and enter information from inquiry forms and other lead sources into Salesforce; performs data integrity checks to detect duplicate records and cleans up data; identifies and resolves errors in data being sent from Salesforce to Datatel through Axiom.
  • Performs queries on existing graduate applications and other communications related to enrollment management; tracks, reviews and processes graduate applications and enrollment deposits.
  • Generates and maintains communications with prospective students, career counselors and other constituents to positively impact graduate enrollment.
  • Answers admission inquiries from prospective students, career counselors, and others; manages the communication plan to steward prospective students through the admissions funnel; ensures all communications are processed in a timely manner at all stages of the admissions funnel.
  • Assesses graduate applications for completeness and compliance with the program requirements; communicates with registrar offices for transcript requests to complete application files; prepares applications for faculty review and enters admissions decision including acceptances, denies and files that need to be held for additional materials in order for an admissions decision to be made.
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus

Qualifications:
Minimum requirements for this position include a high school diploma or GED with at least five (5) years of experience in a similar office setting.  A Bachelor’s degree and experience working in student recruitment are preferred.

Must have a high level of verbal and written communication skills; keyboarding experience/proficiency; and organizational and time management skills.  A demonstrated knowledge of Microsoft Office, basic filing systems and information systems (Datatel, Salesforce) are preferred.  A willingness to learn new software is required.  Presentation skills; ability to effectively present information publicly; experience with virtual presentations and videoconference planning and implementation is a plus.  Must have a willingness to communicate with prospects, career counselors, internal staff and faculty on a daily basis in a friendly courteous manner, and the ability to create and maintain positive relationships.  The position requires a willingness to work evenings and weekends, as necessary.  Employee must be able to occasionally lift and/or move up to 20 pounds.


Assistant Football Coach- Offensive Coordinator – temporarily suspended

Date: January 3, 2020
Title: Assistant Football Coach- Offensive Coordinator

Description: Under the supervision of the Head Coach, the Assistant Coach- Offensive Coordinator is working in the primary capacity of an educator, and will assist the Head Football Coach in all facets of a competitive NCAA football program. Will be responsible for coordinating the offense, coaching a position, as well as assisting the Head Football Coach with all aspects of the daily operation. Daily operations include but are not limited to recruiting, the organization and conduct of practices/competitions, fundraising, parent and alumni relations, retention, and duties associated with the overall administration of the program in accordance with the Department of Intercollegiate Athletics, Hartwick College, Empire 8, NCAA, and other related association rules and regulations.  Minorities are strongly encouraged to apply.  The review of applications will begin immediately.

Responsibilities:

  • Coordinate the offense within the philosophy and direction of the head coach.
  • Recruit student-athletes to the program, with a primary focus in Western New York, in accordance with College standards.
  • Work to retain and graduate student-athletes from the program and institution
  • Instruct student-athletes on the rules, fundamentals, regulations, equipment, and techniques of the sport by designing instructions for individual student-athletes and team needs. Collaborate with the head coach on coaching activities, including determining game strategy, coaching of student-athletes during games and practices, practice preparation, video work, and development of student athletes. Assess player’s skills, monitor players during competition and practice, and keep the head coach informed of the athletic performance of students.
  • Additional responsibilities as assigned by Director of Athletics, including teaching PHED skill courses, and PE coaching courses.
  • Assist the head coach and department in the administrative functions of the program.  Administrative paperwork (travel expenses, compliance obligations, etc.) and general office work including emails and participating in department staff meetings.
  • Demonstrate commitment to excellence, innovation and diversity in undergraduate teaching by building healthy relationships with the students, responding to their concerns, advising students both personally and academically, and contributing to their personal growth and academic success.
  • Take part in Community Service activities
  • Create and maintain positive relationships with all internal and external constituents.
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus
  • Perform other job related duties as assigned

Qualifications:  Bachelor’s Degree from an accredited college or university with between 1 and 3 years of experience in an assistant coaching position. The successful candidate must demonstrate effective teaching methods and be able to provide academic guidance and mentoring to scholar-athletes. The candidate should possess excellent leadership, role modeling, organizational, interpersonal, time management, and written and verbal communication skills. Ability to multi-task and handle a job with a daily change of pace; supervisory skills a plus. General computer skills required including Microsoft software (Word, Office, Excel, etc.). Must have a thorough understanding and working knowledge of NCAA regulations and be up to date with safety, rules and regulations and proper certifications. Must have a valid driver’s license and be insurable through the College. Certification in CPR and First Aid required.


Assistant Football Coach (part-time)

Date: May 27, 2020
Title: Part-time Assistant Football Coach

Description: Under the supervision of the Head Coach, the Assistant Football Coach is responsible for on-field coaching for the fall season (practice/competition) and spring training/conditioning program with other duties as assigned by the head football coach and/or director of athletics in accordance with the Department of Intercollegiate Athletics, Hartwick College, Empire 8, NCAA, and other related association rules and regulations.

Qualifications: Bachelor’s degree preferred with playing and/or coaching experience. The successful candidate will demonstrate effective teaching methods and possess excellent leadership, role modeling, organizational and interpersonal skills, and must have a thorough understanding and working knowledge of NCAA Division III rules and regulations. Must have a valid driver’s license and be insurable through the College.

To apply for the Part-time Assistant Football Coach position, please submit one single pdf copy of your application materials inclusive of the content below.  

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

All materials should be sent electronically to Suzanne Janitz, Chief Human Resource Officer, at jobs@hartwick.edu with [Part-time Assistant Football Coach] in the subject line. Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Assistant Vice President for Alumni Relations and Career Development

Date: July 22, 2020
Title: Assistant Vice President for Alumni Relations and Career Development                       

Description: The Assistant Vice President for Alumni Relations and Career Development is a senior team member at Hartwick College and reports directly to the Vice President for College Advancement. The AVP will lead and supervise the College’s Alumni Relations and Career Development departments to 1) strengthen the development of career education, career identification and search, and pursuit of employment opportunities for our students; 2) recruit, train, and support alumni volunteers to support and invest in the vibrant campus life and career development experiences as expressed in the strategic plan; and 3) develop and supervise the implementation of a comprehensive engagement program designed to provide meaningful opportunities for volunteerism, service, personal and professional development, events and programs, and philanthropic support for alumni to enhance loyalty, dedication, and support for the College.

Responsibilities

  • Lead the planning and implementation processes for Alumni Relations and Career Development in accord with the College’s overall strategic planning goals and initiatives.
  • Develop and supervise the implementation of a comprehensive alumni engagement program designed to provide meaningful opportunities for volunteerism, service, personal and professional development, events and programs, and philanthropy.
  • Continue to develop the strategic plan of the Alumni Association in collaboration with the Alumni Association Board of Trustees. Plan and direct new alumni events and programs under the supervision of the Director of Alumni Relations.
  • Lead the organization and implementation of the major alumni and development events throughout the country.
  • Develop new contacts with alumni, donors, and community organizations for the purpose of expanding real-world work opportunities for students.
  • Lead, monitor, analyze, and evaluate events and services that prepare students for employment and provide employment opportunities, which are offered through the Career Development department. Plan and direct new events and programs under the supervision of the Director of Career Development.
  • Expand the circle of alumni and friends who are concerned with the welfare and development of the College.
  • Advance Hartwick’s FlightPath program and related long-term and short-term goals in concert with the College President, Vice President, and senior administrative colleagues.
  • Develop strong, ongoing relationships with regional employers that offer internships and hire recent college graduates. Promote career development, employment-related services to this constituency.
  • Provides guidance and leadership to staff, including training (as needed), staff evaluations, professional development, and related personnel matters.
  • As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus.
  • Comply with all applicable College, Federal, State, local and associational regulations
  • Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend.

Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university in a discipline related to development, business, employment, career development and planning, or other related degrees.  Master’s degree is preferred.

A minimum of ten years of professional experience in higher education, public service, career development, business or a related field.  Demonstrated marketing and public relations abilities to be used on behalf of the College as a whole and alumni relations and career development specifically.  Must have a valid driver’s license and be insurable by the College. 

  • Commitment to educational excellence and an understanding of the College’s development, alumni relations, and career development potential.
  • Knowledge in current fundraising and alumni relations methodology.
  • Demonstrated understanding of financial reporting, including target setting, revenue recognition, expenses, and budgets.
  • Ability and willingness to delegate effectively and to hold direct reports accountable.
  • Skilled decision-maker, with transparency in decision-making and management.
  • Ability to work collaboratively and manage employees.
  • Knowledge of and commitment to diversity.
  • Ability to make good, consistent and fair decisions based on facts and data.
  • Ability to develop strong cross-functional teams and to foster teamwork.
  • Ability to travel frequently, including overnight travel.
  • Excellent oral, written and presentation skills
  • Exceptional listening and interpersonal skills.
  • Effective organizational and management skills.

To apply for the Assistant Vice President for Alumni Relations and Career Development position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.

 

Part-time Campus Safety Officers

Date: June 26, 2020
Title: Campus Safety Officer

Description:  The Campus Safety Officer provides a safe and secure environment for students, faculty, staff, visitors and all other members of the Hartwick College Community.  Campus Safety Officers are responsible for protecting the property and assets of Hartwick College and the personal property of faculty, students and staff living and working on Campus; enforcing the rules, regulations and policies of Hartwick College in a fair and equal manner; and assisting the local authorities and outside agencies with any investigations into wrongdoing, which affects the campus.  In order to accomplish these duties, a safety officer must be on campus at all times, 24/7.   Officers patrol the campus, residence halls and the area immediately surrounding the campus, to identify potential areas of concern and to deter policy violations and criminal activity. 

Responsibilities:

  • Provide continuous year round, 24/7 mobile patrols of all campus roadways and parking areas
  • Complete random foot patrols of residence halls and academic buildings
  • Secure all academic and administrative buildings when they close for the night
  • Assist students, faculty and staff with building and room lockouts
  • Enforce College policies and regulations, including campus parking and vehicle regulations
  • Respond in a timely manner to all calls for assistance or service and take appropriate action to assess injuries, identify crimes, and support victims by providing a safe environment
  • Prepare reports of any incidents, policy violations or conditions which require administrative followup
  • Make timely notification to appropriate supervisors and other College staff or emergencies, hazardous situations, and any other newsworthy or major incidents
  • Assist facilities personnel as needed and to make timely notification regarding safety hazards or conditions
  • Provide safety and medical escorts to students, staff and faculty when necessary
  • Administer emergency medical care when necessary to include CPR, AED, and Narcan
  • Maintain needed traffic control points and detours for any on-campus construction, truck deliveries or special events, to insure the safety of motorists and pedestrians
  • Patrols, inspections and investigations require frequent inside and outdoor routing in all types of weather conditions; foot, vehicle and stationary patrols are required; possible exposure to hazardous materials, severe weather conditions and physical confrontations with unstable persons and individuals who are violating laws and regulations
  • Have the ability and training to perform all of the essential duties and responsibilities of the Campus Safety Dispatcher and will work shifts in that capacity when directed
  • Interact with students, faculty and staff to provide information, assistance, and assist with the resolution of complaints and unmet needs
  • Assist local police and fire agencies when needed on campus
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend, and sporting events
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus

Qualifications:  Minimum requirements for this position include a high school diploma or GED, and at least six months to one year of experience in a customer-service related field.  Must possess tact and good judgement in dealing with others.  A NYS Security Guard License is required, along with a valid driver’s license and must be insurable by the College.  The position will also require AED, CPR, and Narcan training and certification.

Must be able to operate all equipment and systems used by the Campus Safety Department including computers, portable radios, surveillance cameras, telephone switchboard, typewriters, fire alarms, suppression systems and emergency equipment.  Good physical condition required, including hearing, eyesight and walking ability.   Must have the patience and maturity to deal with tense, stressful, and potentially dangerous situations, and to be in control of emotions when dealing with difficulty individuals.  Must be willing and available for overtime and schedule changes during night and weekend shifts, with limited notice. 

The Campus Safety Officer is regularly required to walk the boundaries of the campus, including the navigation of the numerous outdoor staircases. Must be able to frequently carry 20-30 pounds, occasionally 50 pounds, and assist students and/or employees in the case of medical situations.

To apply for the Part-time Campus Safety Officer position, please submit one single pdf copy of your application materials inclusive of the content below.  

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

All materials should be sent electronically to Suzanne Janitz, Chief Human Resource Officer, at jobs@hartwick.edu with [Part-time Campus Safety Officer] in the subject line. Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Career Coach

Date: July 22, 2020
Title: Career Coach                          

Description: Reporting to the Director of Career Development, the Career Coach serves the diverse career needs of students and recent alumni. Key activities include providing one-on-one career advising with an assigned portfolio of students as part of a larger Guidance Team (which includes a Success Coach, Academic Advisor and Alumni Mentor as a minimum), program development, and campus engagement as needed. May also hire, train, and supervise one undergraduate student intern (student ambassador) who will assist with various administrative tasks and student outreach.

Responsibilities

  • Provides a wide array of direct individual career advising to undergraduate and graduate students, as well as alumni less than five years removed from the college. Includes both in-person and online appointments, feature discussions on digital resume and cover letter development, internship and real-world work placement, job search strategies, social media profile reviews, mock interviews, career assessments, networking strategies, graduate school application process, and other career-related topics. 
  • Collaborate regularly with other staff members to ensure advising practices are streamlined and well informed. 
  • Will participate in resume/cover letter drop-in hours and also provide assistance to masters’ level students.
  • Assigned to help vulnerable and underserved student populations in support of inclusion efforts. This relationship will include meetings with appropriate representatives, creation of special programs, and continual communications throughout the year
  • Work with various constituencies on campus to raise student awareness of and utilization of Career Development Center offerings.
  • Present in classrooms, and work with campus partners to support the Hartwick Promise. 
  • Participate in counseling roundtables to maintain professional development in the counseling area. Will pursue other avenues of professional development related to trends in career advising.
  • Will support employer related activities and events of Alumni Relations and College Advancement. Responsible for recruiting students, developing training materials, attending on- and off-campus events, and assisting with post-event survey efforts. Will also assist with planning logistics and organizing event materials, as needed. 
  • Participate in significant campus activities including: Welcome Weekend, Convocation, True Blue Weekend, Commencement Weekend, and Career Fair Expo.
  • The Career Development Coach must comply with all applicable College, Federal, State, local and associational regulations.
  • As a representative of the College, the Career Development Coach must comport oneself in a professional manner at all times, both on and off campus.
  • Will perform other duties as assigned.

Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university with one to three years of experience in higher education, business administration, or a related field.  Must have a clean driving record, valid driver’s license and be insurable by the College.

  • Experience working with confidential information.
  • Excellent verbal and written communication skills.
  • High level of interpersonal skills is absolutely necessary.
  • Demonstrated knowledge of Windows based computer software and Adobe Acrobat Professional required.
  • Proficiency with Microsoft software (Word, Excel, Office, Access and Power Point), Google Suite.
  • Strong proofreading, writing and organizational skills.
  • Working knowledge of Handshake and PeopleGrove platforms are a plus.
  • This position could require overnight travel and occasional evening and weekend commitments.

To apply for the Career Coach position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Chief Diversity Officer

Date: July 20, 2020
Title: Chief Diversity Officer

Description:  Hartwick College is pleased to welcome applications for the inaugural role of the Chief Diversity Officer who will provide collaborative, strategic, and results-oriented leadership for institutional-wide diversity, equity, and inclusion efforts. The CDO will champion the importance and value of a diverse and inclusive working and learning environment and will lead the development and implementation of proactive diversity, equity and inclusion initiatives.  The CDO will serve as a member of the President’s Cabinet to help ensure that diversity, equity, and inclusion remain integral to all dimensions of the College.

The CDO will have a successful, evidence based record of advancing strategies that demonstrate a commitment to promoting a welcoming, safe and inclusive environment for all students, faculty, staff and visitors.  The CDO must have a deep understanding and passion for the work of diversity, equity, and inclusion, and demonstrate a willingness to be a leader, innovator, ambassador, and catalyst for change while working in a collaborative manner with others throughout the College.  

Responsibilities will include:

  • Develop and implement strategies and tactics that foster a positive and inclusive work environment.
  • Ensure that diversity and inclusion initiatives are implemented in an integrated manner throughout the College and that these initiatives are regularly assessed
  • Assess the College’s programs, policies, procedures and practices to identify gaps and barriers that limit progress in the areas of diversity, equity and inclusion
  • Recommend to the Senior Leadership Team of the College changes in policy that will advance diversity, equity, and inclusion
  • Recommend to the Senior Leadership Team of the College changes in practice that will advance diversity, equity, and inclusion
    • Research and recommend improvements to the bias response and intervention structure based on best practices and work with campus leaders to develop and facilitate efforts related to prevention, education, and intervention
  • Develop a strategic plan for advancing diversity and inclusion that complements and strengthens the College’s current strategic direction
    • Define comprehensive definitions of diversity, equity and inclusion for use by all constituents at the College and lead efforts to encourage all members of the Hartwick community to develop an abiding respect for human differences
    • Monitor, provide operational oversight for, and measure the College’s progress toward meeting its diversity goals
    • Establish and maintain an internal audit, assessment, and reporting system to allow for effective measurement of College programs in diversity, equity, and inclusion efforts with periodic reporting of progress to the President
    • Recommend, provide, and facilitate/deliver professional development on cultural competency, gender differences, disability, social justice, socioeconomics, and other topics designed to increase awareness and support of diversity, equity, and inclusion values
    • Work with campus committees, the Director of Diversity, Inclusion, and Belonging, and other College constituents to ensure commitment to diversity, equity and inclusion in the College’s mission, vision, and values
  • Serve as an advocate, mentor, and resource in support of underrepresented students and employees
  • Partner with other College leaders, students, employees and committees to ensure programming and initiatives support the College’s diversity values and goals
  • Create a strong partnership with all members of the Senior Leadership Team to advance the recruitment, support for and retention of employees from diverse backgrounds
    • Work closely with and support the Provost and Faculty to advance the College’s efforts to recruit, support, and retain diverse faculty and offer a curriculum that reflects the values of diversity, equity and inclusion
    • Collaborate with stakeholders to assess potential obstacles and develop strategies to recruit and retain a diverse workforce
  • Lead and support highly visible educational and awareness events and activities throughout the year to develop and strengthen cultural competency
  • Establish a partnership with Student Experience, campus departments, and students that
  • Facilitate community-building and identify allies to support a safe, vibrant, welcoming, and inclusive campus climate for all students, faculty and staff both on campus and off campus
  • In consultation with the Chief Human Resources Officer, the CDO will conduct investigations of discrimination claims in compliance with regulations and statutes
  • Comply with all applicable College, federal, state, local and associational laws, rules and regulations
  • Participate in significant campus activities, such as but not limited to; Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • As a representative of the College, comport oneself in a professional manner at all times, both on and off campus

Qualifications:  Minimum qualifications include a Bachelor’s degree from an accredited college or university with 7-10 years of progressively responsible experience related to diversity, equity and inclusion.  An advanced degree is preferred.  The position requires experience in working collaboratively and effectively with various constituencies on strategies around inclusion, equity, and diversity. Must have experience with Title VII, ADA, and EEO/AA.

  • Well-organized and self-directed individual who exhibits a high level of integrity that inspires trust and confidence
  • Ability to respond with equanimity to crisis and highly sensitive situations
  • Genuine desire, willingness and ability to work collaboratively
  • Strong administrative ability to articulate and realize concrete measures for implementing the work of a strategic vision
  • Knowledge of current diversity issues with a clear understanding of the importance of an inclusive and diverse environment in a comprehensive higher education or similar setting
  • Evidence of success in promoting and advancing organizational diversity goals
  • Ability to foster open transparent communications and proactively build positive relationships with faculty, staff, students, and diverse constituencies
  • Well developed conflict resolution skills and the ability to handle sensitive and confidential information
  • Ability to conduct investigations of unlawful harassment, discrimination, and retaliation
  • Demonstrated understanding of federal, state and local laws, regulations, and guidelines related to civil rights and equal opportunity
  • Ability to present information in a clear and concise manner to a variety of audiences

To apply for the Chief Diversity Officer position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.

 


Controller

Date: July 20, 2020
Title: Controller

Description: Under the supervision of the Vice President for Finance, the Controller is responsible for leading and managing the accounting activities of the College.  The Controller supervises the Finance office, which includes student accounts, accounts payable, payroll and accounting.  The Controller is responsible for ensuring that the accounting records are maintained in accordance with GAAP, effective controls are maintained, risk mitigated and that the College uses its resources effectively and efficiently.

Responsibilities:

  • Provide leadership and oversight for the daily operations of the payroll, student accounts, accounts payable and general accounting areas within the finance office
  • Prepares and provides monthly and year end financial statements (internal and external)
  • Monitors and controls the fiscal policies and procedures of the College, ensuring compliance with generally accepted accounting principles (GAAP), the IRS and any other applicable regulations.  Protects assets by establishing, reviewing and enforcing internal controls
  • Oversees and manages daily cash activity.  Acts as the College’s liaison with the bank for day to day treasury operations
  • Plans, coordinates and acts as primary contact for the annual financial audit and also the Uniform Guidance audit of federal funds
  • Manages the financial component of federal grants and federal loan funds including monitoring and reviewing of expenses, governmental reporting and timely drawdowns of funds
  • Assists with preparing budgets
  • Provides support and financial information in response to needs of various constituencies including departmental chairs, senior management and Board of Trustees
  • Ability to create and maintain positive relationships with all internal and external constituents
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus
  • Additional job related duties as assigned

Qualifications:
Minimum requirements for this position include a Bachelor’s degree from an accredited college or university with between 5 and 7 years of experience in a similar position or field.

Must have accounting experience in higher education, 3-5 years of supervisory experience, along with excellent verbal and written communication skills, and excellent interpersonal and organizational skills.  A current CPA license is preferred.

To apply for the Controller position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Coordinator of Civic Engagement

Date: July 11, 2020
Title: Coordinator of Civic Engagement

Description: The Coordinator of Civic Engagement, supervised by and collaborating with the Director of Student and Community Engagement, is responsible for the overall implementation of civic engagement and community-engaged learning. This includes the promotion of meaningful group and individual volunteer efforts on campus and in the greater Oneonta community. These efforts will enhance learning opportunities while meeting identified community goals, promoting civic responsibility, working with community partners to develop mutually beneficial projects and relationships, overseeing community outreach, alternative break programs, and advising student staff.  The Coordinator will work closely with faculty and support staff to integrate civic engagement within the curriculum.  This position is responsible for cultivating support for community engaged learning among various constituents, promoting opportunities for civic engagement and overseeing the daily operations of the Office of Student and Community Engagement.  The coordinator is part of a collaborative team of professionals supporting student engagement across a wide range of areas that also include fraternity and sorority life, student organizations, leadership, and campus programming.

Responsibilities

  • Serve as the primary resource for all community agencies and student organizations when it relates to civic engagement and volunteerism
  • Maintain accurate records for civic engagement and volunteer opportunities both on and off campus, including logistical and historical data of campus partners, events and programs
  • Act as a consultant to faculty to help identify potential community partners that meet academic learning objectives for their students
  • Serve as a liaison with community agencies and organizations to educate them about potential partnerships available through group and individual projects
  • Create marketing material and promote opportunities in order to encourage maximum attendance by all students
  • Work with various college offices and other stakeholders to increase the visibility of civic engagement projects
  • Plan and coordinate programs and events such as one-time service projects, alternative spring break trips, ongoing volunteer placements, donation drives, voter registration and volunteer fairs
  • Effectively recruit, train, lead, motivate and supervise volunteers.
  • Create and execute a volunteer training program and expectations for all student volunteers
  • Maintain and expand community partnerships in support of student volunteer service programming
  • Serve as a student conduct officer, and oversee community service sanctioning process.
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
  • Other duties as assigned

Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college, university with one to three years of experience.  Master’s degree is preferred.

  • Understanding of the principles of service-learning and quality volunteer efforts and ability to educate stakeholders about issues related to meaningful civic engagement
  • Professional demeanor and ability to interact well with the campus constituents as well as public community representative and organization requesting information and service
  • A valid and current drivers license
  • Desire to work in a dynamic work setting
  • Excellent organizational, attention to detail, interpersonal and communication skills
  • Proficiency in computer software applications including Microsoft Office, GoogleDocs, Colleague, Presence/Campus Labs, and social media.
  • Ability to handle several tasks simultaneously.
  • Position often requires standing and walking for long periods of time when running events in a variety of weather conditions. 

To apply for the Coordinator of Civic Engagement position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Coordinator of Fraternity and Sorority Life

Date: July 1, 2020
Title: Coordinator of Fraternity and Sorority Life

Description: The Coordinator of Fraternity and Sorority Life, supervised by and collaborating with the Director of Student and Community Engagement will advise, support and direct the assigned governing councils and fraternity/sorority chapters. They will oversee general activities and will assist with event development and management, leadership, accountability and budget oversight.  These activities and events will touch on both recruitment of new students and retention of current students in keeping with the larger goals of the college.  This position will maintain a central focus on risk management and compliance, while promoting and supporting opportunities for members, student leaders, and student staff to gain experience in recruitment and retention efforts, event management, collaboration and event and program assessment.  The coordinator is part of a collaborative team of professionals supporting student engagement across a wide range of areas that also include civic engagement, student organizations, community outreach, leadership, and campus programming.

Responsibilities:

  • Serve as primary advisor to the All Greek Council (AGC), Panhellenic Council, and Order of Omega, the various boards for all fraternities and sororities on campus
  • Assist with implementation of all AGC programming, as well as individual chapter programming
  • Meet with the chapter presidents to review organizational procedures, assist with the event planning process, and build community between campus partners and organizational leaders
  • Meet with chapter members to provide resources to establish new ideas for programming on and off-campus
  • Manage the Standards of Excellence program (SOE) for all fraternities and sororities to remain recognized on campus
  • Maintain accurate records of chapter operations, including but not limited to chapter rosters, member status changes, campus and community involvement, scholarship performance and recruitment and retention data
  • Coordinate educational program in the fall and spring semesters, which are required for all fraternity and sorority members to attend to fulfill SOE requirements
  • Create and execute a New Member Education program for all students who have joined the FSL community.
  • Assist with recruitment and new member education processes for both the fall and spring
  • Attend weekly AGC meetings and bi-weekly Panhellenic meetings.
  • Assist Order of Omega with the planning of Greek Awards
  • Manage the Greek Award nomination and selection process
  • Serve as a student conduct officer
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
  • Perform other duties as assigned

Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university with one to three years of related experience including leadership development, mentorship recruiting, academic or student services, community education, and fraternity/sorority management.  Master’s Degree is preferred. 

The ideal candidate will have excellent organization, attention to detail, interpersonal and communication skills.  The position requires a proficiency in computer software applications, including Microsoft Office, Google Docs, Colleague, Presence/Campus Labs, and social media.  Must have the ability to handle several tasks simultaneously and have a desire to work in a dynamic work setting.  A willingness to work some weekend and evening hours is necessary.  Affiliation with an Inter/National fraternity or sorority is preferred.

To apply for the Coordinator of Fraternity and Sorority Life position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Coordinator of Copy and Mail Services

Date: February 24, 2020
Title: Coordinator of Copy and Mail Services

Description: The Coordinator of Copy and Mail Services is responsible for supporting the activities of the Copy and Mail Center.  These activities include completing all copy and print requests from faculty, staff, and students, along with handling the mailing needs of all departments.  This position is also responsible for transcribing and sorting financial data regarding usage of Copy and Mail Center services.  Customer service is a top priority of the Copy and Mail Center, and therefore a crucial element of this position.

Responsibilities: 

  • Completes copying and printing requests from Hartwick faculty, staff, and students, along with giving advice on the most efficient way to format and print larger projects
  • Observes copy machine and printer quality. Calls proper technicians if there are issues with poor quality copies or prints or if machines appear to be operating at less-than-optimal performance
  • Performs other tasks such as binding booklets with a binding machine and using a large paper cutter to trim pages to specific size specifications
  • Prepares financial records summarizing each department’s use of copy and print services
  • Operates and maintains the large poster printer and coordinates the scheduling of large poster print requests
  • Processes mail using a mail meter machine while following guidelines set by the United States Postal Service
  • Prepares and ships packages through United Parcel Service using computer software and an attached scale
  • Scans tracking information for incoming packages into the QTrak system and routes notification emails to the appropriate recipient
  • Coordinates special handling and pick-up for incoming packages
  • Disseminates incoming UPSP mail into departmental mail slots for pick up
  • Maintains record of current inventory of supplies used by the Copy and Mail Center, including paper, copy machine and printer toner cartridges, tape, USPS and UPS shipping supplies, and various other items
  • Transcribes and sorts financial data summarizing each department’s use of the Copy and Mail Center
  • Knows basic and advanced copying and printing techniques and is able to instruct others on how to use the copy machines and large poster printer
  • Understands Adobe Photoshop and Acrobat and is able to make adjustments to digital files to produce printed copies or posters that meet customer expectations
  • Creates and maintains positive relationships with all internal and external constituents
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus
  • Performs other duties as assigned.

Qualifications:

Minimum qualification for this position is a high school diploma (Associate’s degree preferred).  The successful candidate will have general knowledge of computers and experience with Windows based software including Microsoft Office programs.  This position requires the lifting of large boxes weighing up to 50 pounds each is occasionally required. Some tasks, such as binding booklets, trimming paper, or feeding mail through the mail meter may require repetitive motions. The ability to hear customer’s requests over the noise of the office machines is essential. Vision, particularly the ability to identify and differentiate between colors, is also a requirement of the position.

To apply for the Coordinator of Copy and Mail Services position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Counselor, Perrella Counseling Center

Date: June 29, 2020
Title: Counselor, Perrella Counseling Center

Description: The Counselor is responsible for conducting psychotherapy, crisis management, educational programming, and referral to community agencies.  This is a full-time, 9-month appointment.

Responsibilities include providing individual therapy to students and providing occasional emergency on-call crisis intervention services. Maintain confidential files of students and compete paperwork. Provide training for area coordinators, resident advisors, faculty, staff, and others as needed. Serve on various committees and attend meetings with other departments on campus. Receive referrals from students, parents, faculty, staff, and others. Maintain good customer service standards.

Qualifications:  Master’s degree in one of the helping professions is required. New York State licensure as a counselor is preferred at the time of hire but must be obtained within 3 years from the date of hire.

Must have demonstrated effectiveness in addressing the mental health issues of late adolescents/early adults.  Requires the ability to handle confidential data and other job related stress. Excellent written, oral, and interpersonal skills, as well as a high level of communication across multiple disciplines and age groups.

To apply for the Counselor position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Director of Campus Safety

Date: May 29, 2020
Title: Director of Campus Safety

Description:  Under the supervision of the Vice President of Enrollment Management and Student Experience, the Director of Campus Safety assumes responsibility for the safety/security of the College’s population and property which includes approximately 1200 students, 350 faculty, staff and other employees and 21 buildings as well as the Pine Lake campus.  The Director supervises department personnel including 14 full and part time assistant director, safety officers, and dispatchers.  The Director administers security and policy enforcement operations, accident and crime prevention, environmental and fire safety activities; and parking.

Responsibilities:

  • Lead, plan, organize, manage and direct all activities of Campus Safety in accord with College procedures and policy, including hiring, training, direction, supervision and budget.
  • Direct and control 24/7 patrol of College property to prevent/detect crime to protect life/property, enforce rules/regulations and render service to the public
  • Conduct planning and research related to all aspects of Campus Safety
  • Oversee the investigation of all criminal activity on College property
  • Serve as a Deputy Title IX Coordinator and primary investigator for Title IX matters
  • Maintain records of all incidents, accidents and safety problems
  • Maintain Clery records and file Annual Campus Safety/Security Report and Fire report
  • Coordinate and report on the annual state fire inspection with the Environmental, Health and Safety Manager. 
  • Oversee Key Control Program
  • Oversee Driver Approval Program and Van Training
  • Develop and assign employees to training programs that support policy enforcement, fire safety and AED training
  • Conduct performance evaluations and investigate complaints against members of the department
  • Conduct educational programs for students/staff in interest of crime, accident and fire prevention
  • Develop and maintain formal and informal communication with local, state and federal law enforcement agencies and fire departments
  • Establish/maintain an effective vehicle registration and parking control program
  • Request assistance from outside agencies as appropriate to support the mission of Campus safety and the College
  • Produce, maintain, review, and update the Campus Safety Operations Manual; the Emergency Response/Crisis Management Manual; Driver Approval Program; and Risk Management issues;
  • Coordinate fire drills, first aid classes for Campus Safety members; serve as a representative of the college at meetings with safety and fire investigations
  • Keep abreast of and review state and federal legislation pertinent to safety on a college campus
  • Create and maintain positive relationships with all internal and external constituents
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus
  • Perform other job related duties as assigned 

Qualifications:
Minimum qualifications for this position are a Bachelor’s degree from an accredited college, university or technical school, and at least 10 years of experience in police, campus safety, or equivalent field, with five years of progressive supervisory experience.  State or local police background and an advanced degree is preferred.  A clean driving record and valid driver’s license is required.

The ideal candidate will have leadership and management skills sufficient to lead a staff operating on a 24/7 schedule; expensive investigative experience, including Title IX investigations, and the ability to handle crisis situations.   Time management skills, as well as the ability to work on multiple projects at once are necessary. Must have a high level of communication skills across multiple divisions, and the ability to relate to and interact effectively with diverse populations.  Sensitive administration of details pertaining to the safety of campus.  Lengthy training in accident prevention, fire safety, as well as other safety methods and risk management is required. 

The Director is regularly required to walk to boundaries of the campus, including the navigation of the numerous outdoor staircases. 

To apply for the Director of Campus Safety position, please submit one single pdf copy of your application materials inclusive of the content below.  

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

All materials should be sent electronically to Suzanne Janitz, Chief Human Resource Officer, at jobs@hartwick.edu with [Director of Campus Safety] in the subject line. Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Director of Alumni Relations

Date: July 22, 2020
Title: Director of Alumni Relations                        

Description: The Director of Alumni Relations is responsible for developing and implementing a comprehensive engagement program designed to provide meaningful opportunities for volunteerism, service, personal and professional development, and events and programs for alumni to enhance loyalty, dedication, and support for Hartwick College. The Director oversees the planning and execution of alumni activities and events, especially the new alumni mentor program as well as in targeted regions across the country and internationally to enhance alumni engagement and cultivate connections.  He/she develops and maintains cooperative and collaborative relationships and programs with College units, including Admissions, Career Development, Athletics, and academic departments. The Director chairs the TrueBlue Homecoming and Family Celebration committee. The Director will have a small portfolio of alumni donors to engage, cultivate and solicit for philanthropic support on an annual basis.

Responsibilities

  • Provides vision, leadership, and oversight to the Office of Alumni Relations, the Hartwick College Alumni Association Board of Directors and its committees, and other partners and committees to plan and execute the vision and strategy of the College related to alumni engagement.
  • Recruits, trains, engages and supports alumni in the life of the College through the FlightPath Alumni Mentoring program and related events, including the Hawk Career HOP, Network Chats, Sophomore Summit, and real-world work experiences, such as serving as an internship site host.
  • Collaborates closely with Career Development team to develop and manage an effective volunteer management system (PeopleGrove) that supports the objective of engaging alumni in meaningful volunteer opportunities and serving as a source for alumni talent and resources for students, faculty, and staff. The Director tracks and reports on alumni engagement metrics quarterly.
  • Meets the needs of all constituencies during TrueBlue Homecoming/Reunion by chairing the committee that plans and executes homecoming and family weekend activities for alumni, students, faculty, staff, families, and the community.
  • Develops and executes plans and activities for alumni affinity groups (academic, special interest, professional affiliations, etc.), identifies and cultivates volunteer leadership, develops strategies for the success of each group, and supports their alumni mentoring volunteer assignments, events, and activities.
  • Identifies and launches loyalty programs providing a benefit or service to alumni to cultivate volunteers and donors and generate income for alumni programming.
  • When the COVID-19 travel ban is lifted, oversees the Alumni Association Travel Program to promote and encourage involvement with the College.
  • Oversees the selection and distribution of several alumni association scholarship awards and awards that recognize outstanding alumni achievements.
  • Works with the Director of Advancement Services to ensure alumni records are current in order to locate and connect with them.
  • As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus.
  • Comply with all applicable College, Federal, State, local and associational regulations
  • Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
  • Will perform other duties as assigned.

Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university with at least ten years of successful experience in alumni relations, which includes an acknowledged work history showing creative productivity.  Experience in public relations, public service, or a related field in which the candidate can demonstrate a successful track record may be considered.  Must have a valid driver’s license and be insurable by the College.  Master’s degree is preferred.

  • Demonstrated ability in recruiting, training, and motivating teams of volunteers is required.
  • Strong verbal and written communication skills as well as excellent public speaking skills is required.
  • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  • Ability to develop budget and track financial information.
  • Must be good storyteller who can synthesize information about the College’s programs and key initiatives to share with various audiences
  • Strong organizational skills and the ability to manage several projects simultaneously.
  • Ability to work collaboratively with various constituency groups, volunteers and campus units.
  • Ability and willingness to travel and work non-traditional hours, including early mornings, evening and weekends.
  • Proficient in Microsoft Office and ability to use broader range of technology, systems and packages.
  • Demonstrated ability to develop and implement programs.
  • Ability to maintain a high degree of confidentiality.
  • Ability to provide exemplary customer service.

To apply for the Director of Alumni Relations position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Director of Diversity, Inclusion, and Belonging

Date: June 11, 2020
Title: Director of Diversity, Inclusion, and Belonging

Description:  The mission of the Director of Diversity, Inclusion, and Belonging is to contribute to the creation, influence, and sustainability of a community where the dignity of all people is respected and affirmed through the promotion of an inclusive campus environment that engages in community dialogue; promotes cultural awareness, respect and appreciation; and challenges bias on the basis of race and ethnicity, gender, religion, sexual orientation, disability, social class, or other distinction.

Under the supervision of the Assistant Vice President of Student Experience, the Director of Diversity, Inclusion, and Belonging will provide expertise and vision to embrace and support diversity in all forms.  This leadership requires defining, assessing, and nurturing diversity and inclusion of institutional resources that support and enhance the mission of Hartwick College.

Responsibilities:

Is responsible for developing an environment across Campus where students find support, challenges, and grounding for their personal growth. 

  • Works collaboratively on strategic efforts designed to enhance student development and learning, as well as advance a diverse student, staff and faculty environment.
  • Promotes dialogue and facilitates interaction among groups that represent diversity on campus which generates dynamic learning across the campus and use evidence based strategies to assist the College in developing efforts to create and sustain a culture that embraces and promotes diversity, inclusion, and accessibility in their broadest meanings.
  • Coordinates and implements the development of policies and procedures, newsletters, brochures, web pages, etc. that can be used to promote diversity and inclusiveness at Hartwick.
  • Initiate, implement and oversee services and programming with College departments, the community, and industry that provide academic, professional, and financial support for Hartwick’s underrepresented students.
  • Collaborates with the Office of Admissions to develop and initiate recruitment efforts aimed at reaching and attracting a diverse and inclusive student population;
  • Develops and maintains active partnerships with the external community and appropriate alumni groups in support of inclusion and diversity;
  • Actively participates in committees, task forces, professional associations and conferences related to diversity, interculturalism, equity and/or social justice.
  • Monitors student trends and issues and continually assesses the nature and effectiveness of the Office’s programs, events and services to make ongoing improvements.
  • Supervises, evaluates, and provides professional development opportunities in relation to interculturalism for faculty, staff and students.
  • Provide leadership for the Office including strategic planning; assessment; budget preparation and monitoring; and student staff selection, supervision, and evaluation.
  • Develop curricular and co-curricular initiatives to address issues of inclusion and diversity.
  • Comply with all applicable College, federal, state, local and associational laws, rules and regulations.
  • Participate in significant campus activities, such as but not limited to; True Blue, Welcome Weekend, and Commencement Weekend.
  • As a representative of the College, comport themselves in a professional manner at all times, both on and off campus.

Offer educational and social programming in collaboration with offices across campus to enhance the overall academic and developmental achievement of all students, while providing avenues for personal growth and increased advocacy, involvement, and support for the Hartwick community.  Areas of focus include ALANA/minority students, gender issues, interfaith and religion, sexual orientation, disability awareness, social class, international and others.

  • Work collaboratively to design and implement critical cross-cultural initiatives and programs that promote the celebration of diversity, while increasing the awareness, knowledge, and skills necessary to realize and sustain an inclusive campus community.
  • Coordinates a comprehensive diversity and inclusion event calendar that encourages community involvement and outreach.
  • Facilitate interaction, cooperation and coordinate efforts between student organizations and the coordinators of support services provided for the appreciation of gender, religion, international students, students with disabilities, and sexual orientation.
  • Works collaboratively to develop unique programs or communication strategies to promote diversity and assess the outcomes of those initiatives with a particular focus on their impact as related to recruitment with specific attention on retention.
  • Create partnerships that intentionally connect the curricular and co-curricular experience and heighten student awareness and understanding of diversity, inclusion, social justice, and international perspectives.
  • Provide advisement for the student groups affiliated with diversity and interculturalism.
  • Serve on key campus committees and ad hoc sub-committees

Works to foster a welcoming and nurturing environment for all students with a focus on students from historically underrepresented and marginalized communities through programs/events.

  • Counsel and advise diverse affinity groups to promote academic success and cultural/personal/social development and competency.
  • Assist with creating and supporting affinity groups (multicultural, LBGTQ, etc.).
  • Support individual students around issues of diversity awareness and work collaboratively with colleagues in Student Experience and others to weave diversity education and training into the fabric of existing and new programs.
  • Provide leadership to foster a culture of safety; promote safety through actions, communication, and training.

Serve as a visible presence for support by attending events sponsored by cultural organizations and with departments focused on building an inclusive campus community.  

Qualifications:  Minimum requirements for this position include a Bachelor’s degree in counseling, education or a related field from an accredited college or university, and three years of related experience. Master’s degree is preferred.

The successful candidate will have:

  • High level of verbal and written communication skills across multiple disciplines
  • Proven knowledge of conceptualizing and implementing diversity initiatives based upon a strong understanding of ethnic, intercultural and pluralism differences among faculty, staff and students within American Society.

To apply for the Director of Diversity, Inclusion and Belonging position, please submit one single pdf copy of your application materials inclusive of the content below.  

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

All materials should be sent electronically to Suzanne Janitz, Chief Human Resource Officer, at jobs@hartwick.edu with [Director of Diversity, Inclusion and Belonging] in the subject line. Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Financial Aid Counselor

Date: June 26, 2020
Title: Financial Aid Counselor

Description: Under the supervision of the Director of Financial Aid, the Financial Aid Counselor is responsible for working with students, parents, and colleagues in a fast-paced environment.  The Financial Aid Counselor is further responsible for disseminating general financial aid information to families of current and prospective students and for counseling families on financial aid procedures and options.  The Financial Aid Counselor is also responsible for a variety of tasks within the functions of the office, which may include federal, state, and private program administration.  There may be one or more individuals sharing this job title and associated responsibilities within the office.  The Essential Duties and Responsibilities will be spread among these staff members.

Responsibilities

  • Disseminate financial aid information to current and prospective students and families and counsel on financial aid procedures and options.  Advise students and their families regarding financial aid application procedures, eligibility requirements, college policies, and availability of federal, state, and institutional aid options.
  • Create and revise financial aid award packages.
  • May process, certify, and reconcile federal, private, and institutional loans and federal grants.
  • May perform federal Verification of student files.
  • May write, maintain, and run Informer reports.
  • May oversee the college’s Federal Work-Study Program.
  • May make necessary revisions relative to New York State Tuition Assistance Program (TAP) awards.
  • May maintain the outside scholarship board and webpage, along with other web pages.
  • Provide needed information for federal audits and various surveys and reports.
  • Supervise Financial Aid Office Work-Study students and Summer student workers.
  • Participate in major campus events, including Admissions Open Houses, WickWeek, True Blue Weekend and Commencement Weekend.
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus
  • Perform other duties as assigned.

Qualifications: Minimum requirements for this position are an Associate’s degree from an accredited college or university, or a Business School certificate (Bachelor’s degree preferred), along with 1 to 3 years of experience in a financial aid or other office in a business setting.  Experience in higher education is preferred.

  • Excellent customer service skills.
  • Strong attention to detail.
  • Ability to quickly learn new processes.
  • Computer database comfort and familiarity.
  • Ability to create and maintain positive relationships with all internal and external constituents.
  • Possess and maintain current, thorough knowledge of all aspects of federal, state, and institutional financial aid programs and operations.
  • Maintain familiarity with data processing as it relates to financial aid programs.
  • Ability to work independently with little supervision.
  • Ability to communicate effectively, both orally and in writing, to a diverse faculty, staff, student, and family population, including formal presentations.
  • Ability to handle difficult situations and conversations.

To apply for the Financial Aid Counselor position, please click here. All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.

 


Intercultural Coordinator

Date: July 1, 2020
Title: Intercultural Coordinator

Description: The Intercultural Coordinator is responsible for planning and management of student focused programs and initiatives that have a specific charge towards racial and ethnic development, advocacy, and support.  This position reports to the Director of Diversity, Inclusion, and Belonging.

Responsibilities:

  • Works collaboratively on strategic efforts designed to enhance student development and learning, as well as advance a diverse student, staff and faculty environment.
  • Provide advising and liaison support to identity-based groups.
  • Support includes adequate advising for organizations and individuals, workshops, retreats, and as appropriate, referral to specific student services (e.g., Passages, Center for Student Support, Counseling Center, etc.)
  • Engage in a programming portfolio that expands the Hartwick students, faculty, and staff knowledge of the African American culture and history. In addition, this individual will lead the schools program calendar to honor Black History Month.
  • Graduation Celebrations for identity-based groups. 
  • Develop annual program outcomes, evaluations, and annual reporting for above-stated programs, including relevant national, local, and campus-wide trends and needs for identified student populations.
  • Assist in the community building and development of identity-based alumni and faculty and staff networks to support students more broadly.
  • As a member of the department, provide direct support for students from other underrepresented identities in higher education, included but not limited to, students who are first-generation, racial and ethnic heritage identities who constitute a minority, and gender and sexual orientations, represented in the multicultural and intersecting identities college students possess. Preparation to support these students include training required of all staff within the department.
  • Monitor work hours for supervised staff, as well as responsibly manage funds
  • Serve on the departmental professional staff team. Attend staff meetings, small team meetings, large area meetings, and other meetings as assigned.
  • Serve on Student Experience and Hartwick College-wide committees, to include search committees, as assigned/approved by Supervisor.
  • Serve as a student conduct officer.
  • Other duties as assigned by supervisor/director.
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus

Qualifications:  Minimum requirements for this position are a Bachelor’s Degree (Master’s Degree preferred) in counseling, education, or a related field from an accredited college or university, and at least  one year of related experience.  Membership in a student affairs professional organization is preferred.

  • Proficient in Microsoft word and excel
  • Preferred proficiency in Maxient, and Navigate.
  • Strong communication skills across multiple disciplines
  • Supervisory experience a plus
  • Public speaking skills necessary
  • High organization and time management skills
  • Ability to work on multiple projects at once
  • Demonstrated knowledge of student development theory
  • Strong written and verbal skills
  • Experience in budget management
  • Event planning and teaching preferred
  • Position frequently requires standing and walking for long periods of time when running events in a variety of weather conditions.  These events may occur 2 – 4 times per month and vary in length of time.

To apply for the Intercultural Coordinator position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Interim Gallery and Exhibitions Coordinator – temporarily suspended

Date: March 10, 2020
Title: Interim Gallery and Exhibitions Coordinator

Description:  The Gallery and Exhibitions Coordinator is responsible for overseeing all aspects of planning, installation, and maintenance of the Foreman Gallery exhibitions and use of the space.  The Coordinator also mentors students on projects related to the Foreman Gallery.  This is a part-time (28 hours per week), 11 month position.

Responsibilities:

  • Select, curate and install two outside contemporary art exhibitions that integrate the mission of the gallery and the Department of Art & Art History’s curriculum.
  • Coordinate student work-study employment for the Foreman Gallery.
  • Coordinate all aspects of and install the Student Juried Show.
  • Coordinate all aspects of the annual January Regional High School Exhibition.
  • Coordinate all aspects of the annual Junior Review and Senior Show Exhibitions.
  • Collaborate with Admissions on recruitment and retention.
  • Lead tours of the Art Department facilities for prospective students.
  • Work with faculty to plan and organize next year’s gallery schedule of exhibitions.
  • Responsible for gallery upkeep, including maintenance of gallery walls and pedestals, including building new pedestals and ordering supplies.
  • Coordinate gallery talks, guest lectures, panel discussions, etc., to complement exhibitions.
  • Work with faculty to organize and manage the Alumni Collection of art and its dissemination around campus for display.
  • Organize and manage all aspects of departmental visiting artist/lecturer programs and collect information for creation and distribution of the Art Dates calendar.
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus

Qualifications: Minimum requirements for this position include a Bachelor’s Degree (B.A. or B.F.A.) in Art, Art History, Museum Studies, Arts Administration or related field, with 1-2 years of relevant experience.  Master’s Degree (M.A. or M.F.A.) in Art, Art History, Museum Studies, Arts Administration or related field and/or 3-5 years of relevant experience is preferred.

The position requires a high attention to detail, the ability to multi-task, excellent verbal and written communication skills, and proficiency with Microsoft Office, specifically Word and Excel.  The Coordinator also needs familiarity with basic woodshop tools.

While performing the duties of this job, the employee must frequently lift and/or move up to 50 pounds, use power tools and climb stairs/ladders.


Registrar Systems Analyst/Programmer

Date: July 7, 2020
Title: Registrar Systems Analyst/Programmer

Description:  Responsible for high-level analysis and support for the systems administered by the Office of the Registrar. At the core of the position is support for the business operations within the student information system (Ellucian Colleague) for the department, including participation in system development projects, user security management, process scheduling, system integrations, testing, documentation and training, and data integrity and access. This position serves as a link to offices across campus, including Information Technology, Financial Aid, Student Accounts, Admissions, Advising, Institutional Research, and academic units, as it works to support, streamline, and improve business processes and the use of student information within the Office of the Registrar and across campus through the utilization of system technologies. This position reports to the College Registrar.

Responsibilities:

  • Support business operations within the student information system for the Office of the Registrar, including
    • Collaboration on business process improvement with key stakeholders inside and outside of the department.
    • Serve as a student information system resource for staff and departments across campus, maintaining an expert knowledge of system functionality and the inter-relationship of system modules. Troubleshoot system issues independently and with technical leads in IT, designing short- and long-term solutions while maintaining regular communication with end users on the progress of fixes and enhancements.
    • Assist in the design and execution of processes related to security, access, testing, documentation, and training for department functions in the student information system.
    • Assist in the management of student information system batch processes that are executed by the department.
    • Routinely engage stakeholders inside and outside the department in the development and implementation of the process schedule to ensure accuracy and shared understanding.
    • Contribute to student information system development projects within the department, including prioritization, and serve asthe point person for select projects by defining project requirements, engaging with technical staff on project design, ensuring a plan for testing and maintaining modifications, and regularly communicating with stakeholders on the status of the project.
    • Assist in the management of student information system integrations with third party systems administered by the department, including contributing to the evaluation and use of those third party systems.
    • Support and engage in high-level and complex student information system setup and processing related to functions handled within the Office of the Registrar, including communication generation, account creation, academic structure maintenance, records-related processes, enrollment-related processes, graduation-related processes, and degree progress programming.
    • Contribute to the strategic use of student information across campus. Serve as a department lead for data integrity and reporting, including contributing toward the development, definition, and use of a campus data warehouse for campus wide reporting.
    • Represent the Office of the Registrar on committees to enhance the professional presence and collaboration of the Office of the Registrar among other college units and offices, and actively engage in relevant national organizations.
    • Back-up fellow staff in the Office of the Registrar, as needed.
    • Perform other duties and responsibilities as required, assigned, or requested.
    • As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus.
    • Comply with all applicable College, Federal, State, local and associational regulations.
    • Participate on assigned committees such as the Care Group and major campus events including Welcome Weekend, True Blue Weekend, and Commencement Weekend.

Qualifications:  Minimum requirements for this position are a Bachelor’s degree from an accredited college or university with at least three years of progressively responsible experience in a Registrar’s Office or similar administrative office in a higher education setting.

  • Excellent customer relations and interpersonal skills.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
  • Ability to exercise good judgment and discretion in handling of sensitive issues.
  • Ability to anticipate program and staff needs, take initiative and be a pro-active team member.
  • Demonstrated ability to multi-task and not be hindered by frequent interruptions.
  • Ability to respond and interact with diverse populations.
  • Accuracy and attention to detail and the maintenance of confidentiality when accessing privileged information.
  • Dependable, trustworthy and a self-starter with a strong work ethic and professional connections.
  • Exhibit a professional style that is compatible with Hartwick’s and the Office of the Registrar’s mission.
  • Knowledge of FERPA.
  • Above average ability on a PC and in Microsoft software/applications.
  • Experience with a student information system.

To apply for the Registrar Systems Analyst/Programmer position, please click here. All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Staff Assistant- Perrella Health Center

Date: June 30, 2020
Title: Staff Assistant- Perrella Health Center

Description:  Under the supervision of the Perrella Health Center Director, the Staff Assistant will be responsible for supporting the daily operations of the Perrella Health Center with an emphasis on duties that support the timely identification, coordination of care, and follow up of operations related to infectious disease management. Responsibilities may include direct interactions with students in need of in-person care as well as clerical duties.

Responsibilities:

  • Assist director with collection, review, and follow up on pre-arrival health documents for all students.
  • Maintain Perrella Health Center visit log.
  • Review and analyze infectious disease trends on the campus and those reported by local health care agencies and other relevant partners.
  • Collaborate with Director of Perrella Health Center and Director of Health Education to identify, develop, and implement education tactics related to mitigating the spread of disease.
  • Review infectious disease screening data and provide follow up and/or referral following established protocols.
  • Maintain log of those positive for symptoms or contact with individuals having infectious disease and the status of their evaluation, results, and recommended care actions.
  • Complete mandatory Department of Health reporting of infectious disease in collaboration with Perrella medical providers.
  • Coordinate with residential life any necessary housing reassignment in the event quarantine or isolation is required.
  • Coordinate infectious disease testing unable to be completed on campus with local resources and monitor to ensure results are received, reviewed with the individual, and interventions are implemented as necessary.
  • Coordinate transportation to/from local health resources for those students who require off site testing or medical care.
  • Follow up with individuals diagnosed with or being monitored for infectious disease according to established protocols to identify any medical, nutritional, and/or personal needs and collaborate with campus resources to assist in meeting those needs.
  • Support Director of Perrella Health Center and Hartwick staff collaborations with the state and local health department regarding any information necessary to support contact tracing or other infectious disease follow up.
  • Complete pre-screening for any individuals with essential in-person medical visits.
  • Escort students to exam rooms immediately upon arrival for any in-person appointments.
  • Clean exam rooms and sanitize surfaces following any in person appointments.
  • Assist with responses to student, family, and college employee questions related to infectious disease management.
  • Document notes from all activities appropriately.
  • Assist with the maintenance of student records in secure files when not actively in use.
  • Create Incident Action Plans (IAP) for all significant campus activities including Commencement Weekend.
  • Comply with all applicable College, Federal, State, local and associational regulations.
  • As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.
  • Participate in all significant campus events including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
  • Perform other job related duties as directed by Director of Perrella Health Center.

Qualifications:  Minimum qualifications for this position vocational/technical/business school experience with a minimum of an Associate’s degree.  Two years of medical office experience is preferred.

Must have a valid driver’s license and be insurable by the College.  The Staff Assistant must have the ability to work with individuals with, or suspected with, an infectious disease utilizing appropriate Personal Protective Equipment (PPE).  Must be able to wear (fit tested) N-95 mask and face shield, along with any other necessary/appropriate PPE. 

The ideal candidate will remain up to date on federal and state guidance related to infectious disease, and have knowledge of HIPAA regulations and a strict adherence to confidentiality.  The Staff Assistant will have the ability to organize and follow up on data according to established guidelines; and have excellent computer skills, including Microsoft software and Google Office products.  Strong interpersonal and customer service skills, along with strong written and verbal communication skills are required.  The ability to perceive and react sensitively to the needs of others, and have a sensitivity to and willingness to work with a diverse population of employees and staff on a college campus is necessary. 

Work outside of traditional business hours, including weekends, may intermittently be required.

To apply for the Staff Assistant in Perrella position, please click here.  All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.


Student Success Coach

Date: July 7, 2020
Title: Student Success Coach

Description:  The Student Success Coach (SSC) provides proactive, holistic guidance and support to a cadre of entering first-year students and serves as the leader of their professional Guidance Teams (consisting of an academic advisor, career coach, and alumni mentor among others).  The SSC is a high-energy, engaged supporter of each student and is responsible for oversight of a customized learning pathway consisting of both curricular and co-curricular experiences.  The SSC successfully builds trust and nurtures the student through their entire Hartwick College journey towards both a good living and a good life.

Responsibilities:

  • As part of a campus team of Student Success Coaches, utilize life coaching, motivational, customer service and support strategies to engage a caseload of approximately 75 Hartwick College students and propel each student to graduation, a good living, and a good life.
  • Serve as the lead staff member of each student’s Guidance Team consisting of an academic advisor appropriate to the major, career coach, and alumni mentor (may be supplemented by Peer Mentors and/or additional faculty and staff).
  • Coordinate regular communications, meetings, and status updates concerned with the holistic development of each student, from enrollment to graduation including transition to college, orientation, course planning and registration, academic achievement, co-curricular experiences, campus and community engagement, and wellness. Help students overcome challenges and grow.
  • Maintain close tracking of student progress on their pathway using advising software, a customer relationship management (CRM) package, retention software such as EAB Navigate, and timely reports on caseload management.
  • Develop and maintain awareness of all major components of campus life, including curricula, campus calendars, student services, facilities and operations to assist students as their primary contact person at the College.
  • Be an active, engaged supporter of each assigned student inclusive of being present at significant student-centered events including presentations, performances, Greek Life, athletic and club events, including some evening and weekend dates.
  • In cooperation with other campus units including the Career Center, assist students with finding work experiences related to their goals, including on- and off-campus opportunities such as work study, departmental employment, internships, and service learning.
  • In cooperation with other campus units including Alumni Relations, help connect students to Hartwick Alumni and in turn, bring new graduates into mentoring roles supporting those that come after them.
  • As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus.
  • Comply with all applicable College, Federal, State, local and associational regulations.
  • Participate on assigned committees such as the Care Group and major campus events including Welcome Weekend, True Blue Weekend, and Commencement Weekend.

Qualifications:  Minimum requirements for this position are a Bachelor’s degree from regionally-accredited college or university with 3 or more years of highly participatory, successful student support experience in higher education; candidates with a Master’s degree in education, psychology, professional development, or another human/social services field preferred, as are other credentials and experience in academic advising, coaching and/or customer service.

  • High-energy and enthusiasm to motivate college students and propel them to success.
  • Agility in a dynamic environment to achieve results as measured by student persistence, engagement, satisfaction, and graduation.
  • Exceptional interpersonal and communication skills, both verbal and written. Proficiency in a second language helpful.
  • Demonstrated ability to work independently and collaboratively, maintain confidentiality and abide by institutional policies and procedures.
  • Ability to work effectively with students, faculty, staff, family, and others from a variety of different backgrounds, experiences and abilities.
  • Demonstrated excellence in planning and organizing work and records, coordinating with others to complete tasks in a timely manner, following up, and bringing work flows to a successful conclusion.
  • Knowledge of student development theories, curricular design, and advising best practices.
  • Demonstrable proficiency with MS Word, Excel, Google electronic mail, and database software.

To apply for the Student Success Coach position, please click here. All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.

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