Staff Positions

Hartwick College employees are dedicated to supporting student learning and personal development.

Whether it is helping students adjust to the challenges of college life, encouraging them as they achieve academic success; attending student productions, art shows, or Senior Thesis presentations; delivering student mail; or guiding them through the job or graduate school search, Hartwick staff are committed to providing a safe, challenging, and supportive environment in which students gain knowledge from experiences they never dreamed possible.

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.

Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick offers health benefits to domestic partners of employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

To apply for a position listed below, please submit one single pdf copy of your application materials inclusive of the content below.

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

All materials should be sent electronically to Suzanne Janitz, Director of Human Resources, at jobs@hartwick.edu with [Position Title] in the subject line. Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.

 

 

Assistant Athletic Trainer

Date: December 7, 2018
Title: Assistant Athletic Trainer

Description: Hartwick College is seeking to fill two full-time Assistant Athletic Trainer positions. The College offers 19 sports at the NCAA Division III level including football. This is a 10-month, annually renewable position beginning when filled.

Responsibilities: The Assistant Athletic Trainer is responsible for assisting the head athletic trainer with management of Hartwick College’s comprehensive Sports Medicine program. They will assist with the provision of athletic training services including prevention, care, and rehabilitation; provide medical care during practices, home contests, and selected away competitions; assist with the supervision of student assistants; and work cooperatively with the team physician(s), Director of College Health Services, and coaches for the health and welfare of all student-athletes participating on the College’s sanctioned athletic teams.

The position will also include responsibilities teaching the Sports Health and Responding to Emergency & CPR class in the College’s physical education program.

This position will also include additional responsibilities as assigned by the Head Athletic Trainer and/or Director of Athletics.

Preferred Qualifications:

  • Master’s Degree – Master of Education, Master of Science
  • Collegiate Athletic Training Experience
  • College Teaching Experience

Required Qualifications:

  • Bachelor’s Degree
  • National Athletic Trainer’s Association Board of Certification (NATABOC)
  • First-Aid and Professional Rescuer CPR/AED certified
  • NYS Athletic Trainer licensure or eligible.
  • Professional Strength and Conditioning certification preferred. (CSCS preferred)
  • First-Aid/CPR instructor certification preferred. (American Red Cross preferred)
  • Must have a valid driver’s license and be insurable through the College.

Candidates should possess excellent organizational, interpersonal, time management, and both written and verbal communication skills. Candidates must be a role model and leader while in the Athletic Training areas. The ability to multitask and handle a job with ongoing daily changes and basic supervisory skills a plus. General computer skills required including Microsoft software (Word, Office, Excel, etc.). Must have a thorough understanding and working knowledge of NCAA regulations as they relate to sports medicine.


Assistant Field Hockey Coach

Date: July 15, 2019
Title: Assistant Field Hockey Coach

Description:  Hartwick College an NCAA Division III institution and member of the Empire 8 is accepting applications for a full-time, 9-month assistant coach for its field hockey program. Responsibilities include assisting the head coach in all facets of a competitive NCAA athletic program including but not limited to the recruitment of qualified scholar-athletes, game-day preparation, practice implementation, support for the head coach and program, team management, community service projects, and fundraising. This position will also include other assignment(s) by the Director of Athletics. Position responsibilities must be completed in accordance with the Department of Intercollegiate Athletics, College, Empire 8, NCAA, and other related association rules and regulations.

Qualifications: Bachelor’s degree and experience coaching and/or playing at the college or equivalent level required. The successful candidate must possess computer skills, recruiting capabilities, leadership, role modeling, organizational, and interpersonal skills and must be knowledgeable of NCAA Division III rules and regulations.  Must have a valid driver’s license and be insurable through the College.


Assistant Football Coach, Special Teams Coordinator

Date: July 15, 2019
Title: Assistant Football Coach, Special Teams Coordinator

Description:  Hartwick College an NCAA Division III institution and member of the Empire 8 as an immediate opening for a full-time, 10-month Assistant Football Coach. The Assistant Coach is responsible for coaching a position, coordinating special teams, as well as assisting the Head Football Coach with all aspects of the daily operation of a competitive football program.  Daily operations include but are not limited to, recruiting, the organization and conduct of practices/competitions, fundraising, parent and alumni relations, and duties associated with the overall administration of the program in accordance with the Department of Intercollegiate Athletics, College, Empire 8, NCAA, and other related association rules and regulations.

Qualifications: Minimum requirements for this position is a Bachelor’s degree from an accredited college or university.  Collegiate coaching experience and offensive experience is preferred.  The successful candidate will demonstrate effective teaching methods and possess excellent leadership, role modeling, organizational, and interpersonal skills, and must have a thorough understanding and working knowledge of NCAA Division III rules and regulations.  Must have a valid driver’s license and be insurable through the College.  Supervisory skills are preferred.


Assistant to the President

Date: May 9, 2019
Title: Assistant to the President

Description  The Assistant will support the President, President’s Office and the College by serving as the first contact for many on and off-campus inquiries. The Assistant will work cooperatively with the Senior Assistant to the President in performing duties that provide confidential direct support for the President, the Senior Assistant, and many offices around the College.  The Assistant must be able to meet deadlines and function both as an effective team player and independently in a demanding environment with a high level of accuracy and attention to detail. This position requires a seasoned professional who possesses excellent communication, customer service, and budget management skills.

Responsibilities:

  • Oversight of the President’s Office budget
    • Track expenditures
    • Work with finance on requisitions and purchases; make suggestions and research on budgetary expenses
    • Manage the expense reports of the President and Senior Assistant
  • Answer the telephone and greet visitors who have business with the College in general or with the President’s Office specifically.
  • Work collaboratively with the senior assistant to cover Thornwood when needed.
  • Administrative support of Board Meetings, Commencement, Opening Convocation, Matriculation and Inaugurations
    • Procure regalia, hoods and honorary degrees as needed
    • Budget support
    • Physical assistance during events
  • Data entry of IAContact reports from IAContacts email
  • Assist in the execution of mailings for major campus events
  • Transcribe President’s dictations; input of dictations and correspondence for the President into Datatel
  • Assess the nature of each inquiry and make independent decisions on whether an issue should be brought to the attention of the President, the Senior Assistant, or to another campus office in order to assure timely and complete customer service. 
  • Effective communication and relationships with other offices on Campus, donors, board members, governmental representatives and other constituents.
  • Coordinate an effective and efficient work environment within the President’s Office and across the College through communication that is both accurate and clear, and by using excellent judgement in decision-making about when communication is necessary or can benefit the work of the President’s Office and/or the College.
  • Manage daily functions of the office, including inventory, filing and maintenance.
  • Provide support to the senior assistant as assigned.
  • Complete special projects as assigned.
  • Other duties as assigned.
  • Budgeting, marketing, and general promotion for campus rentals and the summer rentals program. Responsibilities include:
    • Management of the budget, processing payments, tracking of payments and billing, processing refunds and return of security deposits, payments for workers and summer help, and all expenses.
    • Responsible for the marketing and promotion of rental opportunities including the website, all online marketing, coordination with third-party vendors, vetting marketing opportunities and aligning with the overall vision for the project.
    • Work collaboratively with the various divisions on campus to successfully execute all events, summer camps, meetings, etc. to fulfill the needs of the client, and work within the current structure and existing programs.
    • Work in collaboration with Aramark Catering and Aramark Facilities for successful oversight and turnover of space on campus and event-related requests.
    • Maintain a calendar for common space rentals.
    • Work collaboratively with the onsite manager on the execution of all events.
    • Work with the onsite manager to coordinate tours, process requests for quotes and be the main point of contact for all incoming queries. 

Qualifications:  Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university with at least five years’ of administrative experience.  Event planning and coordination experience is a plus. 

The Assistant must have excellent expressive and receptive communication skills, including the ability to write clearly and competently.  Budget management and analysis skills are required.  The position requires independent judgement and decision-making skills.  Requires competence with electronic office tools, proficient working knowledge of Microsoft Word, Excel, PowerPoint.  Experience with Datatel is a plus.  Basic research skills, including the ability to collect information from internet-based sources are necessary.  Must have the ability to multi-task.  Personal integrity and the ability to protect the confidentiality of information is required.


 

Assistant Swimming & Diving Coach

Date: April 2, 2019
Title: Assistant Swimming & Diving Coach

Description: Hartwick College (NCAA Division III institution and member of the Empire 8) is accepting applications for a full-time, 9-month assistant coach for its swimming & diving program. Responsibilities include assisting the head coach in all facets of a competitive NCAA athletic program including but not limited to the recruitment of qualified scholar-athletes, game-day preparation, practice implementation, support for the head coach and program, team management, community service projects, and fundraising. This position will also include other assignment(s) by the Director of Athletics. Position responsibilities must be completed in accordance with the Department of Intercollegiate Athletics, College, Empire 8, NCAA, and other related association rules and regulations.

Qualifications: Bachelor’s degree and experience coaching and/or playing at the college or equivalent level required. The successful candidate must possess computer skills, recruiting capabilities, leadership, role modeling, organizational, and interpersonal skills and must be knowledgeable of NCAA Division III rules and regulations. Must have a valid driver’s license and be insurable through the College.


Assistant Women’s Lacrosse Coach

Date: June 25, 2019
Title: Assistant Women’s Lacrosse Coach

Description: Hartwick College, a NCAA Division III institution and member of the Empire 8, is accepting applications for a full-time, 9-month assistant coach for its women’s lacrosse program. Responsibilities include assisting the head coach in all facets of a competitive NCAA athletic program including but not limited to the recruitment of qualified scholar-athletes, game-day preparation, practice implementation, support for the head coach and program, team management, community service projects, and fundraising. This position will also include other assignment(s) by the Director of Athletics. Position responsibilities must be completed in accordance with the Department of Intercollegiate Athletics, College, Empire 8, NCAA, and other related association rules and regulations.

Qualifications: Bachelor’s degree and experience coaching and/or playing at the college or equivalent level required. The successful candidate must possess computer skills, recruiting capabilities, leadership, role modeling, organizational, and interpersonal skills and must be knowledgeable of NCAA Division III rules and regulations. Must have a valid driver’s license and be insurable through the College.


Associate Director of First Year Student Success

Date: April 29, 2019
Title: Associate Director of First Year Student Success

Description: Under the Supervision of the Director of Retention, the Associate Director of First Year Student Success is responsible for leading new student initiatives including the academic components of Welcome Weekend/New Student Orientation, Transfer Transition Orientation, the New Student Read program, Wick 101 (college transition course), Spring Orientation, and related initiatives and programs. The Associate Director is also responsible for overseeing Center for Student Success (CSS) communications with families and new students, and for CSS web site design and maintenance. In addition, the Associate Director will coordinate Honors Convocation.  This is a full-time, 12 month position with a preferred start date of July 1, 2019.

Responsibilities:

  • Coordination, implementation and assessment of the academic components of Welcome Weekend, transfer transition orientation, and spring orientation programs; recruitment, selection, training and supervision of orientation and Wick 101 Peer Leader student staff.
  • Coordination, implementation, teaching and assessment of the Wick 101 college transition course for first year students.
  • Coordination of a seamless first year experience that ties together the new student read, Wick 101, First Year Seminars and other programs for first year students.
  • Coordination of Honors Convocation.
  • Coordination of CSS new student and family communications and management of the CSS web site.
  • Individual advising and support for first year students.
  • Teaching Success Strategies 101 for first year students on academic probation.
  • Participation in CSS outreach and support for at-risk students and other retention initiatives.
  • Other duties as assigned.

Qualifications:  Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university with at least three years of related experience.  Master’s degree in higher education or related field strongly preferred.  

The Associate Director position requires knowledge of first year and transfer student transition issues and best practices.  Knowledge of and experience with event planning and implementation.  Must have the ability to create inclusive environments for all students, the ability to demonstrate a personal philosophy of care for others, and value diversity.  The position requires strong writing, verbal, and presentation skills; strong administrative skills; and strong leadership skills and a working knowledge of effective decision-making and conflict resolution techniques.  Must have a skill set in academic advising, training and coaching students and paraprofessionals.  Ability to work in a partnership to coordinate and implement traditional events and new programs.  The position requires experience and comfort with student information systems, Excel, Google Drive/Docs, and other technologies.  Must maintain good customer service standards.  A commitment to the values of a liberal arts education is required.


Campus Safety Officer

Date: May 30, 2019
Title: Campus Safety Officer

Description:  The Campus Safety Officer provides a safe and secure environment for students, faculty, staff, visitors and all other members of the Hartwick College Community.  Campus Safety Officers are responsible for protecting the property and assets of Hartwick College and the personal property of faculty, students and staff living and working on Campus; enforcing the rules, regulations and policies of Hartwick College in a fair and equal manner; and assisting the local authorities and outside agencies with any investigations into wrongdoing, which affects the campus.  In order to accomplish these duties, a safety officer must be on campus at all times, 24/7.   Officers patrol the campus, residence halls and the area immediately surrounding the campus, as well as monitor the blue light system on campus for any safety concerns. 

Responsibilities:

  • Perform safety and security patrols
  • Enforce college policies and regulations 
  • Provide aid and assistance in emergencies 
  • Respond to, investigate and prepare reports on criminal complaints, fire alarms, injuries, accidents and illnesses
  • Lock and unlock campus buildings as required 
  • Provide safety and medical escorts to students, staff and faculty when requested 
  • Patrols, inspections and investigations require frequent inside and outdoor routing in all types of weather conditions; foot, vehicle and stationary patrols required; possible exposure to hazardous materials, severe weather conditions and physical confrontations with unstable persons and individuals who are violating laws and regulations. 
  • Work closely with other safety officers, student assistants, resident advisors, area coordinators, maintenance personnel, college administrators, local law enforcement agencies and emergency services.

Qualifications: NYS Security Guard License required. Must be able to operate all equipment and systems used by the Campus Safety Department including computers, portable radios, surveillance cameras, telephone switchboard, typewriters, fire alarms, suppression systems and emergency equipment.   Must have a valid driver’s license and be insurable by the College.   Good physical condition required, including hearing, eyesight and walking ability.   Able to work well under stressful conditions, and able to quickly and effectively assess and react to emergency situations.  Good interpersonal, verbal and writing skills.


Counselor

Date: July 3, 2019
Title: Counselor

Description: The Counselor is responsible for conducting psychotherapy, crisis management, educational programming, and referral to community agencies. This is a full-time, 9-month appointment.  Responsibilities include providing individual therapy to students and providing occasional emergency on-call crisis intervention services. Maintain confidential files of students and compete paperwork. Provide training for area coordinators, resident advisors, faculty, staff, and others as needed. Serve on various committees and attend meetings with other departments on campus. Receive referrals from students, parents, faculty, staff, and others. Maintain good customer service standards.

Qualifications: Master’s degree in one of the helping professions is required. New York State licensure as a counselor is preferred at the time of hire but must be obtained within 3 years from the date of hire.

Must have demonstrated effectiveness in addressing the mental health issues of late adolescents/early adults. Requires the ability to handle confidential data and other job related stress. Excellent written, oral, and interpersonal skills, as well as a high level of communication across multiple disciplines and age groups.


Director of Faculty Technology Support

Date: May 9, 2019
Title: Director of Faculty Technology Support     

Description:  Under the supervision of the Director of the Technology Resource Center, the Director of Faculty Technology Support is the primary contact person for faculty who need technical support. The position involves troubleshooting and doing hardware repair and replacements and significant phone and in-person support and training. The Director of Faculty Technology Support works alongside the Technology Resource Center staff to ensure the effective operation of the Technology Resource Center including desk and phone coverage, and training and support of student workers. The Director of Faculty Technology Support is responsible for assessing faculty hardware requirements, collaborating on the procurement of equipment and assuring that faculty can have a seamless transition to new technology, including backups, transfer of files and training on new platforms. The Director of Faculty Technology Support co-administers the College’s learning environment (D2L) and takes the lead role in maintaining the learning environment. The Director of Faculty Technology Support is the primary faculty support person for the learning environment including training, custom course creation, and troubleshooting. The Director of Faculty Technology Support may provide direct training and manage specialized outreach activities which affect students, faculty and staff. This may include assessment of training need, direct training through workshops, classroom visits, small group and one-to-one training as well as the preparation of training documentation on technology processes. This also involves assessment of the effectiveness of those training programs.

Responsibilities:
Mission and Purpose

  • Demonstrates a commitment to the mission and purpose of Hartwick College as a residential liberal arts institution by helping the Technology Resource Center to maximize the academic program and improve student experience and satisfaction. Instills this commitment in students in the department.
  • Demonstrates a commitment to the mission and purpose of the department; instills this commitment in students in the department.

Faculty Support

  • Conducts new faculty IT orientation, assigns computer equipment and ensures the successful use of the College’s standard technology by faculty
  • Ensures that faculty phone, e-mail and in-person support requests are addressed and resolved in a timely manner
  • Assesses faculty computer equipment requirements and assists with planning and procurement of equipment
  • Configures and distributes new faculty computer equipment including backup and transfer of files
  • Maintains a loaner pool of computers for faculty and issues computers to adjunct faculty and to faculty whose computers are being repaired

Learning Environment (Brightspace/D2L)

  • Co-administers the College’s learning environment and LE applications
  • Maintains the learning environment and LE applications including system upgrades, system permissions, ticketing system, and integration of third-party products such as Turning Technologies clicker systems, and textbook manufacturer modules.
  • Trains faculty in use of the learning environment
  • Develops documentation for campus use of the learning environment
  • Troubleshoots and resolves issues related to the learning environment

TRC Support

  • Troubleshoots and repairs software problems for faculty, staff and students
  • Troubleshoots and repairs College-owned hardware including computers and other equipment
  • Responds to support calls to fix printers, computers and software problems in the field
  • Provides phone, e-mail and in-person support for general technology questions and problems
  • Configures and distributes new computer equipment including backup and transfer of files

Special projects

  • Assists the IT team and other College departments in the implementation of technology related projects.

Technology and Training Knowledge

  • Completes applicable College coursework, reads industry periodicals, investigates new techniques and technologies
  • Investigates technologies, software and best practices to improve service to the Hartwick community
  • Demonstrates knowledge of training design and delivery and assessment techniques
  • Demonstrates high-level knowledge and familiarity with College standard technologies and new technologies, particularly those best suited for college-wide application

Training Activities

  • Goes to faculty classes on request to troubleshoot student issues or to teach common software programs in the context of a course
  • Writes documentation for college-supported software applications and procedures
  • Provide technology orientation to all new Hartwick faculty
  • Provide learning environment training to faculty
  • Provide learning environment training at new faculty orientation
  • Conduct technology workshops, small group and one-one training for students, faculty and staff
  • Evaluates the effectiveness of training programs

Documentation

  • Uses the Helpstar database to track requests for service
  • Monitors assigned queues for new requests
  • Maintains accurate records of service for open requests, closes completed requests
  • Maintains records of faculty computer assignments including adjunct loaner equipment

 Qualifications:  Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university with at least three years of experience with technology support and troubleshooting in a helpdesk environment.  Must have experience with Windows, Macintosh, and Microsoft Office software; and experience maintaining a learning environment or equivalent systems.  The position requires the ability to manage multiple tasks and have a strong customer service ethic and the ability to demonstrate tact under pressure.  Highly developed communication skills across all media (written, oral, presentation, etc.) and a clear understanding of confidentiality is required.  Prior experience supporting students, faculty and staff in a Liberal Arts college environment is desirable.

Certification in CompTia A+ and CompTia Network + is desirable.  ACMT, HP (or selected College hardware provider), and learning environment administrator certification is required within one year of employment.  


Director of the Griffiths Center for Collaboration and Innovation

Date: January 14, 2019
Title: Director of the Griffiths Center for Collaboration and Innovation     

Description: The Griffiths Center for Collaboration & Innovation (GCCI) builds upon Hartwick’s longstanding commitment to experiential learning and the Liberal Arts in Practice. The inaugural Director of the GCCI will lead and advance a culture of collaboration, innovation, and entrepreneurship at Hartwick College. The Director will inspire innovative thinking, support collaborative learning, and model key tenets of the Hartwick mission: “curiosity, critical thinking, creativity, personal courage, and an enduring passion for learning.” Success in this position will be the measurable increase in the demonstrated capacity of students and employees to inspire, make, and leverage change to meet their personal goals and the goals of the College.

The position reports to the President of the College. The Director will work with the President, the College’s senior leadership team, and a GCCI cross-campus advisory committee to fully develop and implement the strategic direction for the Griffiths Center for Collaboration and Innovation. The Director will lead the advisory committee; guide development and delivery of programs that support creativity and innovation across campus; provide daily operational oversight for each facet of the GCCI; and collaborate with faculty to develop programming for newly established Innovation Stations on the Hartwick Campus. The Director will forge alliances with the College’s various communities and constituencies, including the greater Oneonta business and non-profit community and Hartwick’s 18,000 alumni, in order to enhance the learning of Hartwick students.

Responsibilities include:

  • Raise the visibility of, champion and further the mission of the GCCI, across Hartwick’s campus and among the College’s constituent groups;
  • Support faculty, staff, and students by catalyzing the development of innovative experiential learning activities designed to foster creativity and collaboration between various groups (both on campus and off campus.) Specifically:
    • Increase the number of student engagement, including internship, opportunities with entrepreneurs and innovators in the Oneonta area, throughout greater New York, and beyond.
    • Develop and deliver workshop programming to increase campus and community exposure to, and understanding of, tools that promote innovative thinking and initiatives within and beyond the classroom.
    • Develop and deliver a new speaker series that will support the programmatic goals of the GCCI.
    • Lead the effort to identify a growing number of post-graduate employment opportunities in industries and professions that require workers with creativity, strong collaboration skills and experience with refined problem solving skills. Help Hartwick faculty and students to make connections with these opportunities.
    • Work collaboratively with the College Advancement office to identify funding sources to support paid internship opportunities.
  • Assist the College Advancement office in identifying private, corporate and foundation sources for funding of GCCI programming and operations; assist in soliciting these funds.
  • Assure and oversee the College’s participation in Stanford’s University Innovation Fellows or similar program and mentor the students who qualify for the program, encouraging their success in program related initiatives. Assist the Fellows in their development of a group of Student Ambassadors who will advocate for and support greater innovation and collaboration on campus.
  • Assist in the evaluation and full implementation of Hartwick225: Students First initiatives (2018) as appropriate and needed.
  • Develop and manage budgets to support the GCCI Innovation Stations.
  • Assess the need for additional staff to support the GCCI; determine the ROI of expansion. Direct and evaluate future GCCI staff with respect to programs and initiatives of the Center.
  • Regularly assess the effectiveness of GCCI programming and develop and act on a plan of continuous program improvement

Qualifications: Doctoral degree preferred, though candidates with a Master’s degree and a strong combination of qualities and experiences will be considered. The ideal candidate will be an active listener with excellent organizational, oral presentation, and written communication skills. S/he will be creative and open-minded, demonstrate the ability to collaborate with, lead, and motivate others. S/he will demonstrate evidence of resourcefulness and flexibility, outreach and team building. Must have a record of accomplishment in initiating and leading new projects, programs and/or product development, in a commercial, not for profit or governmental setting. The successful candidate will provide evidence of familiarity with, and the successful application of, design and/or systems thinking methods. S/he will have effectively managed budgets. Experience in an academic setting that includes direct engagement with students, faculty and others is strongly preferred.


Events Assistant

Date: May 30, 2019
Title: Events Assistant

Description: The Events Assistant reports to the Alumni Engagement Officer. Successful events will serve to further strategic fundraising and stewardship objectives by cultivating current and prospective donors. The Events Assistant provides advanced, active and independent logistic support for college advancement programs. Performing a number of complex and diverse duties, the Events Assistant will be a primary contact for institutional and outside vendors, play a key role in project management, track expenses, manage logistics and support outreach for college advancement events designed to cultivate and steward current and future donors. The Events Assistant will have a front facing role with our alumnae/i community; responding to communications both on the phone and through email and will interface with other departments and offices in support of special and institutional events.  The Events Assistant will collaborate with all areas within college advancement and other campus stakeholders.

Responsibilities:

  • Supervise all aspects of current college advancement events, as well as create and manage new events that help cultivate and engage existing and new donors under the direction of the Alumni Engagement Officer and the Assistant Vice President for Development and/or the Vice President for College Advancement
  • Build and maintain effective working relationships with alumni and donors to leverage their personal and corporate contacts to secure financial support for events
  • Work closely with the Advancement Communications team to ensure that all special events materials (both print and online) are consistent, compelling and effectively support Hartwick’s fundraising and stewardship efforts
  • Manage budgets for events and activities and ensure that event related revenue and expense targets are met
  • Closely monitor the events calendar with a detailed timeline for each event; share event status and information with all stakeholders
  • Oversee and coordinate services for events, such as: accommodation and transportation for participants, facilities, catering, signage, displays, name tags, audio/video, special needs requirements and event security. 
  • Create and maintain positive relationships with all internal and external constituents
  • Occasional staffing of comprehensive campus events (True Blue, Commencement, etc.) during evenings and on weekends
  • Perform other job-related duties as assigned

Minimum Qualifications: Minimum requirements for this position include a high school diploma or GED, with 1-3 years’ experience in a related position or field.  A college degree is preferred.  Position requires a valid driver’s license and must be insurable by the College.

  • Detail oriented
  • Experience working with confidential information
  • Experience with and willingness to place a focus on constituent service
  • Demonstrated knowledge of Windows-based computer software and Adobe Acrobat Professional required.  Proficiency with Microsoft software (Word, Excel, Office, Access and Power Point), Google web-based applications and Adobe Acrobat Professional.
  • Ability to multi-task with strong organizational skills
  • Integrity and professionalism
  • Strong written and verbal communication skills
  • Budget management experience is a plus

Gift Processing Coordinator

Date: March 28, 2019
Title: Gift Processing Coordinator     

Description: Under the supervision of the College Advancement Operations Manager, the Gift Processing Coordinator is responsible for receiving, recording and legally receipting charitable gifts and pledges to the College.  The Gift Processing Coordinator does this in accordance with donor intent, Hartwick policies and adhering to the IRS rules and regulations governing contributories.  The position acts as the primary liaison between College Advancement and Finance departments.  The work involves confidential complex gift entry, which requires significant attention to detail and a high degree of judgment is involved in establishing accuracy of information and correct coding of income information.  Accuracy and accessibility of data in the system has a tremendous impact on the activities of the College, including the recording of revenue.  The Gift Processing Coordinator will be held accountable, as they are the sole custodian of moneys submitted to the College until transmitted to the Business Office.  The Gift Processing Coordinator works highly independently in consultation with the College Advancement Staff.

Responsibilities:

  • Process gifts to the proper accounts within three business days from the time they are received
  • Prepare daily reconciliation of checks, cash and charges and runs transmittal reports for the Business Office
  • Prepares tax acknowledgement letters to be authorized by the President and College Advancement staff
  • Transmits entered gift batches to the College’s Colleague financial system
  • Runs daily periodic reports on gift activity, weekly and monthly gift reports
  • Processes all pledges, including Phonathon pledges.  Prepares the pledge acknowledgements as needed.  Works with the Phonathon specialist to obtain the proper collection of data entry required to record Phonathon pledges
  • As pledges are entered into the system, solicitors (prospect managers) are assigned to the pledge made
  • Produces pledge reminders as appropriate and tracks outstanding pledges
  • Creates gift receiving designations and works with the Business Office to establish the corresponding ledger account
  • When/if a gift is received, if any of the following is unclear: designation or whether or not a gift is a pledge payment, the gift processor will contact the appropriate gift office, who will then contact the donor for clarification
  • Submits matching gift applications
  • Adds and updates biographical data received as a result of gifts sent to the College
  • Adjusts gifts and pledges as needed
  • Prepares monthly reconciliation of gift income with the controller
  • Works with the Report Writer to develop financial reports as needed
  • Copies and files required documentation for IRS and auditing purposes
  • Notifies each respective department of a gift received
  • Archives gifts and pledges for seven years
  • Prepares and submits the CAE Report and other miscellaneous reports yearly
  • Works with auditors and provide necessary documentation of gifts and pledges received
  • Staying apprised of the current IRS regulations and advising staff members of the current IRS laws
  • Perform other duties as assigned

Minimum Qualifications:
Minimum requirements for this position include a Bachelor’s degree from an accredited college or university, and, or at least, three years of experience in a related field or position.

The successful candidate will have experience with IRS regulations relevant to non-profit organizations, knowledge of stocks, charitable remainder trusts, and donor advised funds of assets. Analytical skills, basic accounting, and proficiency with Microsoft software (Word, Excel, Office, Access, and PowerPoint), Google web-based applications, and Adobe Acrobat Professional is required.  Must have experience with mail merges, and the ability to adapt to technology changes.

The position requires an individual who has excellent typing and grammar skills (40wpm with a high level of accuracy), is detail oriented, has experience prioritizing projects and reviewing work for accuracy.  Must have the ability to multi-task with interruptions in an energetic, high-paced environment.  Maintaining a high level of confidentiality is a must.


 

Staff Nurse

Date: February 27, 2019
Title: Staff Nurse     

Description:  The staff nurse at Perrella Health Center utilizes nursing skills and knowledge to assist a diverse population of students to realize optimum physical, emotional, intellectual, and social well-being by facilitating preventative health care, assisting with care of ill or injured students, and by promoting healthcare education that assists students to become educated consumers of health services.  The staff nurse also plays a role in assuring that students are in compliance with College, State, and Federal regulations regarding health requirements. As a representative of the Hartwick College, the staff nurse is expected to comport his/herself in a professional manner both on and off campus.

Responsibilities:

  • Facilitates medical visits: Obtains and documents pre-visit data including vital signs, chief complaint, and other screening data appropriate for the visit.
  • Implements the treatment plan: Follows provider orders to obtain and label lab specimens (may include venipuncture) for transport according to OSHA standards, label medications to be dispensed from in-house formulary, provide vaccinations, provide medication or diagnosis specific education, document appropriately for billing/insurance and statistical tracking purposes, and facilitate the referral process for off-campus testing or appointments if indicated.
  • Schedules nurse and provider appointments: Assists administrative assistant with scheduling of routine appointments and collaborates with provider when necessary to determine if referral to urgent care or emergent care services is indicated.
  • Complies with health care standards for documentation of interactions with students, parents, faculty, staff, and outside agencies.
  • Assists director with review of student health forms and immunization records for compliance with College, State, and National requirements: Reviews forms of all incoming 1st year and  transfer students, international students, all new and returning scholar athletes, and all students in the nursing major annually.
  • Monitors inventory and submits requisitions for purchase of necessary medications, and medical office supplies. Assists with office maintenance duties when not providing direct patient care.  
  • Participates in staff meetings, patient care conferences, and continuing education and provides guidance for student workers (work-study).
  • Assists with health requirement review and care of youth summer sports campers
  • Maintains good customer service standards

Qualifications:  The successful candidate for this position will demonstrate a dedication to customer service and provision of health care services to a diverse student population while interacting as a member of the health care team. Candidates must possess strong interpersonal communication skills, the ability to work well as a member of an aligned professional team, and basic computer skills.

Minimum requirements for this position are a current NYS license as an licensed practical (LPN) or register (RN) nurse, with at least 2 years of clinical nursing experience. Experience in phlebotomy is preferred. Computer skills and the ability to utilize an electronic medical record are necessary. Candidates must meet all current mandated NYS professional nursing requirements including being current in infection control and holding CPR certification. A valid driver’s license is required.


Student Success Specialist

Date: July 1, 2019
Title: Student Success Specialist

Responsibilities:

  • Develop the curriculum, teach multiple sections and assess the effectiveness of Success Strategies 101 and J-Term Jump Start; train and support additional instructors and peer leaders.
  • Plan and implement all student communications about probation program requirements.
  • Provide coaching to a caseload of probation students and coordinates coaching for all students on probation. This includes training other coaches and tracking of coaching activities.
  • Conduct outreach and intervention for at-risk students; manage support for students identified through early alerts and grade reports; participate in CSS and Registrar efforts to encourage registration for students who miss their registration periods.
  • Maintain current knowledge of theories and best practices for supporting student success.
  • Participate in significant campus activities, such as open houses, Honors Convocation, and Commencement Weekend.
  • Maintain good customer service standards.
  • Other duties as assigned.

  Qualifications

  • Minimum of a Bachelor’s degree in a related field from an accredited college, university, or technical school with at 1-3 years’ of experience.
  • Experience with individual coaching or counseling of students (high school or college).
  • Knowledge of best practices in student retention and success.
  • Ability to work in partnership with colleagues and faculty.
  • Strong writing and verbal skills.
  • Commitment to working with diverse individuals.
  • Proficient with Microsoft Office Suite, especially Excel; and Google Drive/Documents.
  • Clean driving record with a valid driver’s license.
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