Staff Positions

Hartwick College employees are dedicated to supporting student learning and personal development.

Whether it is helping students adjust to the challenges of college life, encouraging them as they achieve academic success; attending student productions, art shows, or Senior Thesis presentations; delivering student mail; or guiding them through the job or graduate school search, Hartwick staff are committed to providing a safe, challenging, and supportive environment in which students gain knowledge from experiences they never dreamed possible.

An independent, residential liberal arts college enrolling approximately 1,400 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.

Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick offers health benefits to domestic partners of employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

To apply for a position listed below, please submit two single pdf copies of your application materials. One of these copies should have any and all reference to your name redacted. The other copy should leave any reference to your name intact. Both copies should be inclusive of the content below.

All materials should be sent electronically to Jarvis McCowin, Coordinator of Inclusion, at with [Position Title] in the subject line. Applications may also be mailed to the Office of Human Resources, Hartwick College, P. O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will begin immediately and continue until the position is filled.

See an Example of a Redacted CV

Administrative Assistant to the President’s Office

Date: September 21, 2017
Title: Administrative Assistant to the President’s Office

Description:  The Administrative Assistant will support the President’s Office and the College by serving as the first contact for many on and off-campus inquiries. The Administrative Assistant will work cooperatively with the Senior Assistant to the President in performing duties that provide confidential direct support for the President, the Senior Assistant, and many offices around the College.  The Administrative Assistant must be able to meet deadlines and function both as an effective team player and independently in a demanding environment with a high level of accuracy and attention to detail. This position requires a seasoned professional who possesses excellent communication, customer service, and budget management skills.


  • Oversee the President’s Office budget, track expenditures, work with finance on requisitions and purchases, make recommendations on budget management based upon an assessment of trends in spending, and manage the expense reports of the President and Senior Assistant.
  • Answer the telephone and greet visitors who have business with the College in general or with the President’s Office specifically.
  • Administrative support of Board Meetings, Commencement, Opening Convocation and Inaugurations.  Procure regalia, hoods and honorary degrees as needed.  Budget support.
  • Transcribe dictation, and assist in the execution of mailings for major campus events.
  • Assess the nature of each inquiry and make independent decisions on whether the issue at hand should be brought to the attention of the President, the Senior Assistant, or to another campus office in order to assure timely and complete customer service. 
  • Effective communication and relationships with other offices on Campus, donors, board members, governmental representatives and other constituents.
  • Coordinate an effective and efficient work environment within the President’s Office and across the College through communication that is both accurate and clear, and by using excellent judgement in decision-making about when communication is necessary or can benefit the work of the President’s Office and/or the College.
  • Manage daily functions of the office, including inventory, filing and maintenance.
  • Provide support to the senior assistant as assigned.
  • Complete special projects as assigned.
  • Other duties as assigned.


  • Minimum of a Bachelor’s degree from an accredited college or university, with at least 5 years’ of administrative experience
  • Event planning and coordination experience is a plus
  • Excellent expressive and receptive communication skills, including the ability to write clearly and competently
  • Budget management and analysis skills
  • Independent judgement and decision-making skills
  • Competence with electronic office tools
  • Proficient working knowledge of Microsoft Word, Excel, Power Point.
  • Experience with Ellucian (Datatel) is a plus
  • Basic research skills, including the ability to collect information from internet based sources
  • Ability to multi-task
  • Personal integrity and the ability to protect the confidentiality of information is required

Assistant Director of Admissions

Date: August 23, 2017
Title: Assistant Director of Admissions

Description:  Reporting to the Director of Admissions, the Assistant Director will be involved in all aspects of the general admission process: managing a recruitment territory, travel, organizing special events, coordinating with student volunteers, interviewing prospective students, reviewing applications, and other duties as assigned.

The position requires strong interpersonal and communication skills, the ability to relate to a broad range of constituents (students, parents, alumni, high school counselors, etc.), an appreciation for and sensitivity to a variety of backgrounds and traditions from which students may come, and the ability to work well both independently and collaboratively.


  • Traveling within a defined territory to visit high schools, attend college fairs and conferences.
  • Reading and evaluating applications and participating in the selection of candidates for admission.
  • Interviewing prospective candidates on and off-campus.
  • Conducting information sessions.
  • Answering admission inquiries from prospective students, parents, high school counselors, and others.
  • Management of communication plan to steward prospective students from territory through the admissions funnel.
  • Oversight of significant enrollment management program, such as Hartwick Overnight Program (HOP), Telecounseling Program, Events, Blue Key Tour Guide Program, etc.
  • Planning and implementing various on and off-campus programs and initiatives.
  • Building and maintaining relationships with high schools and community-based organizations.
  • Serving as liaison with other campus offices and/or departments.
  • Working with alumni admission volunteers.
  • Supporting of day-to-day admission processes.
  • Participation in major campus events, including Commencement Weekend.
  • Comply with all applicable College, federal, state, local, and associational regulations.
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus.
  • Other duties as assigned.

Qualifications: Minimum of a bachelor’s degree from an accredited college or university with one to three years of experience in an admissions office or similar position/field.  Must have a willingness to work evenings and weekends as needed.  Technical expertise including familiarity with Microsoft Office (Word, Excel, PowerPoint, etc) is required.  Must be adept with social media and have a willingness to learn new software.  Familiarity with Ellucian Colleague is preferred.  Must have a clean driving record and valid driver’s license.

 Part-Time Public Services Assistant 

Date: August 28, 2017
Title: Part-Time Public Services Assistant 

Hours: Approximately half-time (.55 FTE) covering evening and weekend hours, predominantly during the academic year.

Description: Stevens-German Library at Hartwick College seeks a Public Services Assistant to help in the delivery of library services. Under the supervision of the Library Circulation Manager, Public Services Assistants are responsible for efficient and accurate performance of all aspects of library circulation, being aware of library security, training and supervising student employees, aiding patrons in their search for information and assisting in the care of library computers and equipment. The PSA is the sole staff responsible for the effective functioning of the library during evening and weekend hours.


  • checking in and out library materials
  • answering ready-reference questions
  • verifying and processing interlibrary loans
  • light maintenance of library computers, copiers, and microform readers
  • general awareness of the security of patrons and the library equipment and space
  • training and supervision of student workers
  • closing of the library at the end of a shift, and other tasks as assigned
  • physical requirements include the ability to move books on carts, shelve books, and shift the location of books between shelves

Qualifications: The minimum requirements for this position are a high school diploma and at least one year of relevant experience.  Mastery of library of congress call number system is required. Public Services Assistants must have good oral and written communications skills, and excellent customer service skills.  The position requires experience with computers, including Microsoft Office software and knowledge of library databases and book and journal collections.  Post-secondary education and experience working in a college/university environment or library is preferred.  Familiarity with TLCS library software components are a plus.







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