Hartwick College employees are dedicated to supporting student learning and personal development.
Whether it is helping students adjust to the challenges of college life, encouraging them as they achieve academic success; attending student productions, art shows, or Senior Thesis presentations; delivering student mail; or guiding them through the job or graduate school search, Hartwick staff are committed to providing a safe, challenging, and supportive environment in which students gain knowledge from experiences they never dreamed possible.
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.
Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick offers health benefits to domestic partners of employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
To apply for a position listed below, please submit one single pdf copy of your application materials inclusive of the content below.
- A cover letter;
- A resume;
- A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
- The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
All materials should be sent electronically to Suzanne Janitz, Director of Human Resources, at email@example.com with [Position Title] in the subject line. Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.
Administrative Assistant for Student Experience
Date: August 15, 2019
Title: Administrative Assistant for Student Experience
Description: Under the direction of the Assistant Vice President for Student Experience (AVPSE), the Administrative Assistant for Student Experience is responsible for providing administrative assistance to the AVPSE, and the Residential Life staff. The administrative assistant will be responsible for the day-to-day operational functions of the Student Experience offices, including maintaining calendars and arranging travel, maintaining official student files, and overseeing publications generated by the office. Responsibilities also include preparing and distributing division reports, creating correspondence for the AVPSE and VPEMSE as needed.
- Reception and answering phone (primary phone contact number for Student Conduct and Residential Life).
- Assist with answering questions for offices within the division (Campus Activities, Health Promotion, Intercultural Affairs, Pine Lake, etc.)
- Manage staff calendars/set up appointments
- Run and manage master Informer report(s) and provide information as needed to internal departments
- Assist with maintaining workroom and file room.
- Manage website updates regularly and as requested.
- Serve as primary supervisor for work study and summer employees, with responsibility to train, manage task assignments, schedule coverage, and manage time cards, etc., ongoing all year.
- Proofing communication pieces in multiple formats for offices within the division.
- Assist with even scheduling and some aspects of planning, when appropriate.
- Order Student Experience office supplies.
- Student Leadership Awards Ceremony- serve as primary support to the event, planning, preparation and implementation of ceremony, update and implementation of award nominations process, certificate creation.
- Assist AVPSE with Common Data Set numbers/Publication Surveys for Institutional Research.
- Assist AVPSE with organization of major projects, including but not limited to Wickbook, division budgets, division/director retreats and socials, performance evaluations, Board of Trustee meetings/materials, and reports requested by the President’s Office as needed.
- Facilitate paperwork for special grants and emergency funds.
- Monitor and respond to departmental email accounts (Res Life, Student Conduct, Student Affairs), including Navigate alert emails.
- Create new telephone lists at start of year.
- Assessment and Compliance- Assist with divisional reports as needed (i.e., development, collection, compiling, updating, and distribution).
- Assist with communication and holds related to Alcohol EDU, Haven and Fire Safety educational expectations.
- Comply with all applicable College, Federal, and State, local and associational regulations.
- As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus.
- Participate in major campus events, including Commencement Weekend and Welcome Weekend.
- Serve as backup for other administrative assistant during leave times and transitions.
- Perform other job related duties as assigned.
- Support Student Conduct Office and all associated processes.
- Assist with the migration of student files to Maxient.
- Responsible for conduct related financial charges and/or restitution.
- Responsible for notification to appropriate offices when a student’s ability to attend the College, is being modified. General notice of student conduct related absences.
- Responsible for placing Student Life account holds in Datatel and Blackboard Transaction as needed.
- Serve as primary point, with the AVPSE, regarding oversight of student records, file room management and attrition spreadsheet management.
Residential Life & Housing Operations
- Prepare and distribute housing assignments and related materials for all residential students.
- Maintain up to date tracking of all off campus addresses.
- Prepare all necessary material for residence hall check-in-and-out procedures.
- Develop all necessary documentation for end of term/year billable housing damages.
- Assist with new and returning student housing assignments.
- Attend Residential Life staff meetings.
- Assist with managing and distributing keys, key requests and room changes as needed.
- Order supplies for special events and with vendors.
- Summer housing and rental billing, regular follow up communications.
- Assemble and distributes reports including a monthly Duty/On-call roster for all residence hall buildings, professional staff members and administrative officers On-call.
Minimum requirements for this position include an Associate’s degree (Bachelor’s preferred) from an accredited college or university, and at least three years’ experience preferably in a fast-paced office environment. Strong correspondence and transcription skills are required. Demonstrated knowledge of Windows based computer software is required, and experience working with college student groups, Microsoft Office, WebAdvisor, and Datatel is preferred. Some weekend and evening work may be required.
Part-time Campus Safety Officer
Date: May 30, 2019
Title: Campus Safety Officer
Description: The Campus Safety Officer provides a safe and secure environment for students, faculty, staff, visitors and all other members of the Hartwick College Community. Campus Safety Officers are responsible for protecting the property and assets of Hartwick College and the personal property of faculty, students and staff living and working on Campus; enforcing the rules, regulations and policies of Hartwick College in a fair and equal manner; and assisting the local authorities and outside agencies with any investigations into wrongdoing, which affects the campus. In order to accomplish these duties, a safety officer must be on campus at all times, 24/7. Officers patrol the campus, residence halls and the area immediately surrounding the campus, as well as monitor the blue light system on campus for any safety concerns.
- Perform safety and security patrols
- Enforce college policies and regulations
- Provide aid and assistance in emergencies
- Respond to, investigate and prepare reports on criminal complaints, fire alarms, injuries, accidents and illnesses
- Lock and unlock campus buildings as required
- Provide safety and medical escorts to students, staff and faculty when requested
- Patrols, inspections and investigations require frequent inside and outdoor routing in all types of weather conditions; foot, vehicle and stationary patrols required; possible exposure to hazardous materials, severe weather conditions and physical confrontations with unstable persons and individuals who are violating laws and regulations.
- Work closely with other safety officers, student assistants, resident advisors, area coordinators, maintenance personnel, college administrators, local law enforcement agencies and emergency services.
Qualifications: NYS Security Guard License required. Must be able to operate all equipment and systems used by the Campus Safety Department including computers, portable radios, surveillance cameras, telephone switchboard, typewriters, fire alarms, suppression systems and emergency equipment. Must have a valid driver’s license and be insurable by the College. Good physical condition required, including hearing, eyesight and walking ability. Able to work well under stressful conditions, and able to quickly and effectively assess and react to emergency situations. Good interpersonal, verbal and writing skills.
Coordinator of Inclusion
Date: July 22, 2019
Title: Coordinator of Inclusion
Description: Under the supervision of the Director of Human Resources, the Coordinator of Inclusion is responsible for enhancing the College’s commitment to a diversified workforce by implementing recruiting strategies and programs that promote inclusion.
The CI will establish best practices for recruiting and retaining a more diverse faculty and staff and will build relationships with key recruiting sources with an ultimate goal to increase the pool of diverse applicants; produce and maintain updated recruiting guidelines and procedures for faculty and staff searches; develop/deliver training (unconscious bias, socio-economics, EEO-related trainings, etc.) and establish practices and initiatives that will create and foster an inclusive environment.
The CI provides oversight to the search and recruitment processes and tracks and monitors analytics throughout the complete recruiting cycle to analyze and leverage data for the identification of trends and the adjustments of strategies/activities to improve results. The CI will build partnerships with internal stakeholders including the Campus-wide Diversity Committee to foster a greater sense of inclusion within the campus community.
Hartwick College is committed to creating and sustaining an environment that nurtures and celebrates our diversity, continues to expand diversity of our faculty and staff, and ensures an employment and educational environment that is free from discrimination.
- Work with the Director of Human Resources to create a clear strategy for recruiting, selecting and sustaining a more diverse workforce; implement recruiting goals to increase the presence of minorities, women, veterans and people with disabilities in the workplace.
- Establish pool of recruiting sources and outreach strategies for vacancies, particularly underutilized positions/groups.
- Develop/maintain clear recruitment and selection guidelines and provide oversight to the process for staff and faculty searches.
- Leverage social platforms and online recruiting resources to support the creation of talent pipelines.
- Conduct market research to understand where external diverse talent pools exist and work collaboratively with key market leaders and internal/external partners to explore initiatives to tap into those talent pools.
- Coach hiring managers and search committees on best practices and College policies and procedures.
- Assist in writing job descriptions, postings, advertisements and enhance our web presence to reflect greater inclusivity.
- Serve as a resource for advisement and consultation on issues related to diversity, equity, and inclusion.
- Identify and develop relationships with key departments, organizations and associations with a focus on creating a more diverse employee population and inclusive practices within policies, forms and programming.
- Monitor advertisement efforts and candidate pool; track and maintain EEO reports.
- Identify and facilitate the availability of faculty and staff with diverse perspectives and experiences to participate in advisory committees and search committees.
- Develop and implement effective programming to support Hartwick’s diversity and inclusion goals and to ensure compliance with EEO procedures and regulations.
- Serve as an effective and engaged advocate in the development of programs that recognize and promote cultural awareness.
- Deliver training on unconscious bias for departmental search committees and New Employee Orientation.
- Periodically reviews and updates policies and procedures related to discrimination, diversity, inclusion, recruitment and equity.
- Serve as liaison with other offices that manage diversity, equity and inclusion including AccessAbility Services, Student Experience, Academic Affairs and the Office of Intercultural Affairs.
- Serve on campus committees that support diversity such as the College Wide Diversity Committee.
- Participate in significant campus activities, such as Commencement Weekend.
- Expected to comply with all applicable College, federal, state, local and associational laws, rules, and regulations.
- As a representative of the College, expected to comport themselves in a professional manner at all times, both on and off campus.
- Contribute to the overall success of the Office of Human Resources and the College by performing other duties and responsibilities as assigned. This may entail investigations of sexual misconduct and/or discrimination claims.
Minimum requirements for this position include a Bachelor’s degree from an accredited college or university, or equivalent combination of education and experience. Experience in human resources implementing diversity initiatives and understanding of the implications of diversity and inclusion in the workplace. Experience with Title VII, ADA, EEO/AA. Experience in higher education is preferred.
The successful candidate will have:
- Knowledge of diversity issues with an understanding of the importance of an inclusive and diverse environment in a College setting;
- Demonstrated experience in developing and improving processes for increased effectiveness and efficiency;
- Ability to identify diverse talent from various sourcing channels including online recruiting tools;
- Knowledge of and sensitivity to traditionally underrepresented people, including, but not limited to African and African American, Asian, Pacific Islander, Latina, Native American, and other international people; Lesbian, Gay, Bisexual, Transgender and Queer; Veterans; people with disabilities; as well as those with various spiritual/religious beliefs;
- Ability to deal tactfully and persuasively with College administration, faculty and professional employees to resolve program issues that may be controversial and sensitive in nature;
- Knowledge of employment-related laws, principles, theories and trends;
- Ability to create written reports that clearly present a thorough analysis and conclusion of evidence;
- Ability to think strategically;
- Strong interpersonal, communication and presentation skills;
- Proficiency with Microsoft Office Software (Word, Excel, PowerPoint);
- Ability to assess needs and develop and present training programs;
- Ability to build strong, customer-focused relationships with internal and external constituents.
Director of Faculty Technology Support
Date: May 9, 2019
Title: Director of Faculty Technology Support
Description: Under the supervision of the Director of the Technology Resource Center, the Director of Faculty Technology Support is the primary contact person for faculty who need technical support. The position involves troubleshooting and doing hardware repair and replacements and significant phone and in-person support and training. The Director of Faculty Technology Support works alongside the Technology Resource Center staff to ensure the effective operation of the Technology Resource Center including desk and phone coverage, and training and support of student workers. The Director of Faculty Technology Support is responsible for assessing faculty hardware requirements, collaborating on the procurement of equipment and assuring that faculty can have a seamless transition to new technology, including backups, transfer of files and training on new platforms. The Director of Faculty Technology Support co-administers the College’s learning environment (D2L) and takes the lead role in maintaining the learning environment. The Director of Faculty Technology Support is the primary faculty support person for the learning environment including training, custom course creation, and troubleshooting. The Director of Faculty Technology Support may provide direct training and manage specialized outreach activities which affect students, faculty and staff. This may include assessment of training need, direct training through workshops, classroom visits, small group and one-to-one training as well as the preparation of training documentation on technology processes. This also involves assessment of the effectiveness of those training programs.
Mission and Purpose
- Demonstrates a commitment to the mission and purpose of Hartwick College as a residential liberal arts institution by helping the Technology Resource Center to maximize the academic program and improve student experience and satisfaction. Instills this commitment in students in the department.
- Demonstrates a commitment to the mission and purpose of the department; instills this commitment in students in the department.
- Conducts new faculty IT orientation, assigns computer equipment and ensures the successful use of the College’s standard technology by faculty
- Ensures that faculty phone, e-mail and in-person support requests are addressed and resolved in a timely manner
- Assesses faculty computer equipment requirements and assists with planning and procurement of equipment
- Configures and distributes new faculty computer equipment including backup and transfer of files
- Maintains a loaner pool of computers for faculty and issues computers to adjunct faculty and to faculty whose computers are being repaired
Learning Environment (Brightspace/D2L)
- Co-administers the College’s learning environment and LE applications
- Maintains the learning environment and LE applications including system upgrades, system permissions, ticketing system, and integration of third-party products such as Turning Technologies clicker systems, and textbook manufacturer modules.
- Trains faculty in use of the learning environment
- Develops documentation for campus use of the learning environment
- Troubleshoots and resolves issues related to the learning environment
- Troubleshoots and repairs software problems for faculty, staff and students
- Troubleshoots and repairs College-owned hardware including computers and other equipment
- Responds to support calls to fix printers, computers and software problems in the field
- Provides phone, e-mail and in-person support for general technology questions and problems
- Configures and distributes new computer equipment including backup and transfer of files
- Assists the IT team and other College departments in the implementation of technology related projects.
Technology and Training Knowledge
- Completes applicable College coursework, reads industry periodicals, investigates new techniques and technologies
- Investigates technologies, software and best practices to improve service to the Hartwick community
- Demonstrates knowledge of training design and delivery and assessment techniques
- Demonstrates high-level knowledge and familiarity with College standard technologies and new technologies, particularly those best suited for college-wide application
- Goes to faculty classes on request to troubleshoot student issues or to teach common software programs in the context of a course
- Writes documentation for college-supported software applications and procedures
- Provide technology orientation to all new Hartwick faculty
- Provide learning environment training to faculty
- Provide learning environment training at new faculty orientation
- Conduct technology workshops, small group and one-one training for students, faculty and staff
- Evaluates the effectiveness of training programs
- Uses the Helpstar database to track requests for service
- Monitors assigned queues for new requests
- Maintains accurate records of service for open requests, closes completed requests
- Maintains records of faculty computer assignments including adjunct loaner equipment
Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university with at least three years of experience with technology support and troubleshooting in a helpdesk environment. Must have experience with Windows, Macintosh, and Microsoft Office software; and experience maintaining a learning environment or equivalent systems. The position requires the ability to manage multiple tasks and have a strong customer service ethic and the ability to demonstrate tact under pressure. Highly developed communication skills across all media (written, oral, presentation, etc.) and a clear understanding of confidentiality is required. Prior experience supporting students, faculty and staff in a Liberal Arts college environment is desirable.
Certification in CompTia A+ and CompTia Network + is desirable. ACMT, HP (or selected College hardware provider), and learning environment administrator certification is required within one year of employment.
Director of the Griffiths Center for Collaboration and Innovation
Date: January 14, 2019
Title: Director of the Griffiths Center for Collaboration and Innovation
Description: The Griffiths Center for Collaboration & Innovation (GCCI) builds upon Hartwick’s longstanding commitment to experiential learning and the Liberal Arts in Practice. The inaugural Director of the GCCI will lead and advance a culture of collaboration, innovation, and entrepreneurship at Hartwick College. The Director will inspire innovative thinking, support collaborative learning, and model key tenets of the Hartwick mission: “curiosity, critical thinking, creativity, personal courage, and an enduring passion for learning.” Success in this position will be the measurable increase in the demonstrated capacity of students and employees to inspire, make, and leverage change to meet their personal goals and the goals of the College.
The position reports to the President of the College. The Director will work with the President, the College’s senior leadership team, and a GCCI cross-campus advisory committee to fully develop and implement the strategic direction for the Griffiths Center for Collaboration and Innovation. The Director will lead the advisory committee; guide development and delivery of programs that support creativity and innovation across campus; provide daily operational oversight for each facet of the GCCI; and collaborate with faculty to develop programming for newly established Innovation Stations on the Hartwick Campus. The Director will forge alliances with the College’s various communities and constituencies, including the greater Oneonta business and non-profit community and Hartwick’s 18,000 alumni, in order to enhance the learning of Hartwick students.
- Raise the visibility of, champion and further the mission of the GCCI, across Hartwick’s campus and among the College’s constituent groups;
- Support faculty, staff, and students by catalyzing the development of innovative experiential learning activities designed to foster creativity and collaboration between various groups (both on campus and off campus.) Specifically:
- Increase the number of student engagement, including internship, opportunities with entrepreneurs and innovators in the Oneonta area, throughout greater New York, and beyond.
- Develop and deliver workshop programming to increase campus and community exposure to, and understanding of, tools that promote innovative thinking and initiatives within and beyond the classroom.
- Develop and deliver a new speaker series that will support the programmatic goals of the GCCI.
- Lead the effort to identify a growing number of post-graduate employment opportunities in industries and professions that require workers with creativity, strong collaboration skills and experience with refined problem solving skills. Help Hartwick faculty and students to make connections with these opportunities.
- Work collaboratively with the College Advancement office to identify funding sources to support paid internship opportunities.
- Assist the College Advancement office in identifying private, corporate and foundation sources for funding of GCCI programming and operations; assist in soliciting these funds.
- Assure and oversee the College’s participation in Stanford’s University Innovation Fellows or similar program and mentor the students who qualify for the program, encouraging their success in program related initiatives. Assist the Fellows in their development of a group of Student Ambassadors who will advocate for and support greater innovation and collaboration on campus.
- Assist in the evaluation and full implementation of Hartwick225: Students First initiatives (2018) as appropriate and needed.
- Develop and manage budgets to support the GCCI Innovation Stations.
- Assess the need for additional staff to support the GCCI; determine the ROI of expansion. Direct and evaluate future GCCI staff with respect to programs and initiatives of the Center.
- Regularly assess the effectiveness of GCCI programming and develop and act on a plan of continuous program improvement
Qualifications: Doctoral degree preferred, though candidates with a Master’s degree and a strong combination of qualities and experiences will be considered. The ideal candidate will be an active listener with excellent organizational, oral presentation, and written communication skills. S/he will be creative and open-minded, demonstrate the ability to collaborate with, lead, and motivate others. S/he will demonstrate evidence of resourcefulness and flexibility, outreach and team building. Must have a record of accomplishment in initiating and leading new projects, programs and/or product development, in a commercial, not for profit or governmental setting. The successful candidate will provide evidence of familiarity with, and the successful application of, design and/or systems thinking methods. S/he will have effectively managed budgets. Experience in an academic setting that includes direct engagement with students, faculty and others is strongly preferred.
Gift Processing Coordinator
Date: March 28, 2019
Title: Gift Processing Coordinator
Description: Under the supervision of the College Advancement Operations Manager, the Gift Processing Coordinator is responsible for receiving, recording and legally receipting charitable gifts and pledges to the College. The Gift Processing Coordinator does this in accordance with donor intent, Hartwick policies and adhering to the IRS rules and regulations governing contributories. The position acts as the primary liaison between College Advancement and Finance departments. The work involves confidential complex gift entry, which requires significant attention to detail and a high degree of judgment is involved in establishing accuracy of information and correct coding of income information. Accuracy and accessibility of data in the system has a tremendous impact on the activities of the College, including the recording of revenue. The Gift Processing Coordinator will be held accountable, as they are the sole custodian of moneys submitted to the College until transmitted to the Business Office. The Gift Processing Coordinator works highly independently in consultation with the College Advancement Staff.
- Process gifts to the proper accounts within three business days from the time they are received
- Prepare daily reconciliation of checks, cash and charges and runs transmittal reports for the Business Office
- Prepares tax acknowledgement letters to be authorized by the President and College Advancement staff
- Transmits entered gift batches to the College’s Colleague financial system
- Runs daily periodic reports on gift activity, weekly and monthly gift reports
- Processes all pledges, including Phonathon pledges. Prepares the pledge acknowledgements as needed. Works with the Phonathon specialist to obtain the proper collection of data entry required to record Phonathon pledges
- As pledges are entered into the system, solicitors (prospect managers) are assigned to the pledge made
- Produces pledge reminders as appropriate and tracks outstanding pledges
- Creates gift receiving designations and works with the Business Office to establish the corresponding ledger account
- When/if a gift is received, if any of the following is unclear: designation or whether or not a gift is a pledge payment, the gift processor will contact the appropriate gift office, who will then contact the donor for clarification
- Submits matching gift applications
- Adds and updates biographical data received as a result of gifts sent to the College
- Adjusts gifts and pledges as needed
- Prepares monthly reconciliation of gift income with the controller
- Works with the Report Writer to develop financial reports as needed
- Copies and files required documentation for IRS and auditing purposes
- Notifies each respective department of a gift received
- Archives gifts and pledges for seven years
- Prepares and submits the CAE Report and other miscellaneous reports yearly
- Works with auditors and provide necessary documentation of gifts and pledges received
- Staying apprised of the current IRS regulations and advising staff members of the current IRS laws
- Perform other duties as assigned
Minimum requirements for this position include a Bachelor’s degree from an accredited college or university, and, or at least, three years of experience in a related field or position.
The successful candidate will have experience with IRS regulations relevant to non-profit organizations, knowledge of stocks, charitable remainder trusts, and donor advised funds of assets. Analytical skills, basic accounting, and proficiency with Microsoft software (Word, Excel, Office, Access, and PowerPoint), Google web-based applications, and Adobe Acrobat Professional is required. Must have experience with mail merges, and the ability to adapt to technology changes.
The position requires an individual who has excellent typing and grammar skills (40wpm with a high level of accuracy), is detail oriented, has experience prioritizing projects and reviewing work for accuracy. Must have the ability to multi-task with interruptions in an energetic, high-paced environment. Maintaining a high level of confidentiality is a must.
Date: February 27, 2019
Title: Staff Nurse
Description: The staff nurse at Perrella Health Center utilizes nursing skills and knowledge to assist a diverse population of students to realize optimum physical, emotional, intellectual, and social well-being by facilitating preventative health care, assisting with care of ill or injured students, and by promoting healthcare education that assists students to become educated consumers of health services. The staff nurse also plays a role in assuring that students are in compliance with College, State, and Federal regulations regarding health requirements. As a representative of the Hartwick College, the staff nurse is expected to comport his/herself in a professional manner both on and off campus.
- Facilitates medical visits: Obtains and documents pre-visit data including vital signs, chief complaint, and other screening data appropriate for the visit.
- Implements the treatment plan: Follows provider orders to obtain and label lab specimens (may include venipuncture) for transport according to OSHA standards, label medications to be dispensed from in-house formulary, provide vaccinations, provide medication or diagnosis specific education, document appropriately for billing/insurance and statistical tracking purposes, and facilitate the referral process for off-campus testing or appointments if indicated.
- Schedules nurse and provider appointments: Assists administrative assistant with scheduling of routine appointments and collaborates with provider when necessary to determine if referral to urgent care or emergent care services is indicated.
- Complies with health care standards for documentation of interactions with students, parents, faculty, staff, and outside agencies.
- Assists director with review of student health forms and immunization records for compliance with College, State, and National requirements: Reviews forms of all incoming 1st year and transfer students, international students, all new and returning scholar athletes, and all students in the nursing major annually.
- Monitors inventory and submits requisitions for purchase of necessary medications, and medical office supplies. Assists with office maintenance duties when not providing direct patient care.
- Participates in staff meetings, patient care conferences, and continuing education and provides guidance for student workers (work-study).
- Assists with health requirement review and care of youth summer sports campers
- Maintains good customer service standards
Qualifications: The successful candidate for this position will demonstrate a dedication to customer service and provision of health care services to a diverse student population while interacting as a member of the health care team. Candidates must possess strong interpersonal communication skills, the ability to work well as a member of an aligned professional team, and basic computer skills.
Minimum requirements for this position are a current NYS license as an licensed practical (LPN) or register (RN) nurse, with at least 2 years of clinical nursing experience. Experience in phlebotomy is preferred. Computer skills and the ability to utilize an electronic medical record are necessary. Candidates must meet all current mandated NYS professional nursing requirements including being current in infection control and holding CPR certification. A valid driver’s license is required.
Student Payroll Coordinator
Date: August 1, 2019
Title: Student Payroll Coordinator
Description: Under the supervision of the Director of Payrolls, the Student Payroll Coordinator is responsible for the coordination of clerical and accounting activities related to all student payroll functions. The Student Payroll Coordinator also provides timely and accurate bi-weekly payroll to all students and payment for student liabilities; complies with federal and state laws and college procedures and policies; and must maintain positive cooperative relationships with students, parents, all staff and faculty. The Coordinator will work collaboratively with student supervisors, and be a team player, keeping all students’ need foremost. Provide Controller’s office with regular monthly accounting and general ledger functions.
- Compile timely and accurate paperwork including all tax forms related to academic student hourly and contractual employment. Direct supervisors (staff and faculty) regarding federal and college procedures and policies for student employees. Print, process and distribute time cards to supervisors for all student workers. Verify, authorize and enter all student time cards pertaining to the paycheck process and issue all student paychecks. Student payroll averages 450 bi-weekly checks for the academic year. Process hand-pay checks for lost and stale dated checks. Issue stop payments with the bank when required.
- Maintain and enter departmental journal entries. These include bookstore, postal, UPS, copy center, postal permits, vehicle, facility, audio-visual, technology services and fringe benefits. Track monthly and follow-up on anything out of the ordinary.
- Works with Financial Aid to move student earnings and positions as their packaging allows. Collaborate with departments moving students as their budgets allow.
- Provide assistance and coverage to Director of Payrolls when need arises.
- Assist with college credit card documentation and payment.
- Work with check reconciliation process. Monitor outstanding checks and other accounting functions aiding the Assistant Controller.
- Provide coverage in Account Payable Clerk’s absence. Assist clerk when possible, including filing and matching of checks.
- Monitor miscellaneous income. Research and deposit checks to correct accounts.
- Ability to create and maintain positive relationships with all internal and external constituents.
Qualifications: Minimum qualifications for this position are Vocational/Technical/Business school experience/classes, along with strong computer skills. Some college and 1 – 3 years of payroll experience is preferred.
Position requires demonstrated knowledge of computer skills including proficiency with e-mail, and Microsoft Office- Word and Excel. Knowledge of generally accepted accounting principles and general ledger. Must be customer service oriented, with demonstrated ability to communicate clearly in a courteous, professional manner, both verbally and in writing. Experience performing accurate and timely work in an organized and efficient manner with minimal direction. Must be accurate and proficient at data entry. Ability to quickly and accurately resume work with multiple interruptions. Knowledge of general office procedures, payroll, and familiarity with tax forms. The position requires the ability to sit and enter data at a computer for extended periods of time.
Student Success Specialist
Date: August 9, 2019
Title: Student Success Specialist
Description: The Student Success Specialist is responsible for managing all aspects of the academic probation program. This includes developing, teaching, and assessing Success Strategies 101 and J Term Jump Start and coordination of success coaching for probation students. The Student Success Specialist also provides support to at-risk students identified through early alert, grade reports, and registration initiatives.
- Develop the curriculum, teach multiple sections and assess the effectiveness of Success Strategies 101 and J-Term Jump Start; train and support additional instructors and peer leaders.
- Plan and implement all student communications about probation program requirements.
- Provide coaching to a caseload of probation students and coordinates coaching for all students on probation. This includes training other coaches and tracking of coaching activities.
- Conduct outreach and intervention for at-risk students; manage support for students identified through early alerts and grade reports; participate in CSS and Registrar efforts to encourage registration for students who miss their registration periods.
- Maintain current knowledge of theories and best practices for supporting student success.
- Participate in significant campus activities, such as open houses, Honors Convocation, and Commencement Weekend.
- Maintain good customer service standards.
- Other duties as assigned.
- Minimum of a Bachelor’s degree in a related field from an accredited college, university, or technical school with at 1-3 years’ of experience.
- Experience with individual coaching or counseling of students (high school or college).
- Knowledge of best practices in student retention and success.
- Ability to work in partnership with colleagues and faculty.
- Strong writing and verbal skills.
- Commitment to working with diverse individuals.
- Proficient with Microsoft Office Suite, especially Excel; and Google Drive/Documents.
- Clean driving record with a valid driver’s license.