For Fall 2020 Semester as of 10.19.20
Q: What is a Pass/No-Pass grade?
A: Pass/No-Pass grades allow a student to make academic progress by earning credits for their course but in a way where the grade earned does not affect their grade point average (GPA). A student taking a Pass/No-Pass grading option will neither raise nor lower their GPA for the semester with that course. Their GPA will based only on A through F graded courses.
Q: What is the grade cut-off for a Pass grade?
A: A student earning a D- or higher and opting for a Pass/No-Pass grade will receive a “Pass.” Students earning an F will receive “No-Pass.” A “No-Pass” grade will not fulfill prerequisites for other courses.
Q: For which courses can I request a Pass/No-Pass grade?
A: In the present COVID-19 situation, during Fall 2020 you may take any number of course up to two courses as Pass/No-Pass under this option, except for required courses within the nursing major. See special section for nursing majors later in this document.
Q: Is there a maximum number of courses I can take as Pass/No-Pass over time?
A: The general policy is that you can take a maximum of 15 credits as Pass/No-Pass during your Hartwick career. During Fall 2020, you can take one course Pass/No-Pass without affecting your ability to take additional courses as P/N in the future. If you take two courses as Pass/No-Pass during Fall 2020, one of those courses will be counted toward your 15-credit limit. If the two courses have different numbers of credits, the course with fewer credits will be the one that is subtracted from your maximum.
Q: How long do I have to make up my mind?
A: The form to request a Pass/No-Pass option is HERE. Students have until November 6, 2020 to submit the request for Fall 2020 classes.
Q: Are there financial aid implications of my decision?
A: No, as long as you are in good academic standing. Only courses that are graded A through F affect your GPA. However, if you have questions, you should contact the Financial Aid Office at 607-431-4130 or email@example.com, prior to making your decision.
Q: If I am happy using the regular A through F grades, do I need to do anything?
A: No. You will get an A through F grade as you expect. Only students opting-in will have their regular grade converted to Pass/No-Pass.
Q: What is the advantage of keeping A through F letter grades?
A: Because A through F letter grades are used for your GPA, each class you take can improve your semester and overall GPA. Standard grades may help you qualify for certain scholarships and applications to graduate school that require certain minimum GPAs.
Pass/No-Pass grades let you earn credits towards your degree, but do not give you the chance to raise or lower your GPA based on that course. Your choice should be based on a number of factors that you can discuss with your advisor, but ultimately the choice to use a Pass/No-Pass is yours.
There are also graduate programs that require letter grades for courses they have identified as prerequisites for admission to their program. You should keep your long-term plans beyond Hartwick in mind, too, when you discuss with your advisor whether or not to convert a course to a Pass/No-Pass grade.”
Q: What if I am on academic probation?
A: Please contact the Center for Student Success for a conversation about what may be best for you. Reach out to Jason Stanton, Learning Specialist, at 607-431-4467 or firstname.lastname@example.org or Paige Stone, Director of Academic Support, at 607-431-4892 or email@example.com.
Q: Can I switch a grade in a course I have already completed?
A: No. You must request the Pass/No-Pass option for a current course, only.
Special Information for Nursing students
Nursing students can request Pass/No-Pass grades only for courses that are not required for their major due to requirements for the Nursing program. Many nursing courses require not only completion, but the attainment of a certain letter grade, as approved by our accreditor and state agencies. The letter grades are needed to satisfy prerequisites for advanced nursing classes, too.
The following courses must be taken for A through F grades and cannot be requested for Pass/No-Pass:
Q: Special Information for Scholar-Athletes
A: When considering using the pass/not-pass option, scholar-athletes should keep in mind the minimum academic requirements they must meet in order to participate in athletics.
Scholar-athletes must meet a minimum cumulative grade point average (GPA) based on the number of full-time semesters of enrollment, and must successfully complete a minimum of 24 credits prior to the beginning of each academic year or the two semesters previous to competition.
Completed Semester Minimum Cumulative GPA
Minimum Credit Hours
Scholar athletes must register for and pass a minimum of 24 credits prior to the beginning of each academic year or have passed 24 credits during the two terms previous to competition.
To quality for credit (grade of P) for an elected pass/not-pass course, a student must achieve a grade of D- or better. The credits associated with this course will be counted in the student’s total credits, and can be used to help meet the 24-credit requirement for athletics participation. However, the grade will not enter into the computation of the student’s overall GPA, and cannot be used to help a scholar-athlete meet their minimum cumulative GPA at the end of each semester.
If a student earns a final grade of F (grade of N) for an elected pass/not-pass course, the grade will not enter into the computation of the student’s overall GPA; however, the credits associated with the course cannot be used to help a scholar-athlete meet the 24-credit requirement.
NOTE: a course taken as a pass/no-pass course is subject to all the requirements outlined in the Minimum Academic Requirements for Athletics Participation document available in the student-athlete handbook i.e. repeated courses, etc.
Q. Who can return to campus and when can students arrive?
A. Students who chose to study off campus for the last two weeks will be invited to move back to campus on an appointment-only basis from September 16 through September 23. (09/14/20 update) Commuter students who studied off campus for the last two weeks may also return beginning September 16. (09/15/20 update)
Q. What do I need to do to return to campus?
A. Complete the following steps. (09/14/20 update)
Q: Where do I return on campus?
A: Enter the campus from West Street, turn onto Hartwick Drive, proceed to the screening station in the second parking lot on the right. (09/15/20 update)
Q: Why would I be placed into precautionary quarantine on campus?
A: By taking this precaution we are continuing on our path to remain open for the entire fall semester. Our ultimate goal is to restart in person instruction in mid-September, after the threat of further spread of COVID has been reduced. (09/07/20 update)
Q: What do I need to do if I am placed into precautionary quarantine on campus?
A: Students who are placed into precautionary quarantine will: (09/07/20 update)
Q: How will I attend class virtually.
A: Your faculty members will be in touch with you. If you have a specific question, please call or email your faculty members directly. (09/07/20 update)
Q: How will I know when the quarantine is over?
A: You will be explicitly notified when the quarantine is lifted. (09/07/20 update)
Q: How will get my meals?
A: Your meals will be delivered to your door, three times per day. If you have any dietary restrictions please email Devin White at firstname.lastname@example.org. (09/07/20 update)
Q. Who should I contact if I have more questions?
A: If you have any questions regarding this precautionary quarantine, please email the Perrella Health Center at email@example.com. (09/07/20 update)
Q: What support will I receive if I am required to self-quarantine on campus?
A: Students who are quarantining in their rooms will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated.Students who are isolating in a College-designated space on campus due to a positive COVID-19 test result will be provided linens and towels in addition to all of the above support as needed. (09/07/20 update)
Q: Will we hear if there are any positive cases at Harwick?
A: Yes. If it is determined that there is a positive case of COVID-19 within the campus community, the campus will be notified. (08/06/20 update)
Furthermore, on a daily basis, at 10:00 a.m. an email update on COVID-19 cases will be sent to the campus community from Hartwick Cares. (09/04/20 update)
Q: I didn’t officially request remote learning this fall. Can I still attend class remotely, even if I’m on campus or a commuter?
A: Yes. In the first weeks of the semester, students are permitted to participate in their classes remotely, regardless of whether they are officially designated as remote learners. (09/01/20 update)
Q: How will students access the library and support of instruction and learning?
A: The Stevens-German Library will be closed to the general public until further notice. Students and faculty may be permitted access as deemed necessary. Requests should be made to the Office of Academic Affairs. Reference Librarians will support remote learning by:
As of August 31, 2020, students should visit the Library website for specific information and FAQ regarding access and services: https://www.hartwick.edu/library. (08/31/20 update)
Q: Who may access the Hartwick College Campus?
A: Until further notice, only the following people are permitted to access the campus:
The campus is closed to all others. (08/28/20 update)
Q: Can I carpool with other people?
A: Only roommates may carpool together. (08/25/20 update)
Q: What is CampusClear and why should I download it?
A: CampusClear is a free mobile app that will streamline your daily COVID-19 screenings while at Hartwick. Screening of each student and employee will occur on a daily basis. Every day, students and employees will receive a prompt to complete self-screening through the #CampusClear app. The #CampusClear responses will be reviewed on a daily basis, and this review will be documented. (08/20/20 update)
Q: How do I access CampusClear if I don’t have a smartphone?
A: You may access CampusClear from a webpage. (08/20/20 update)
Q: Are visitors allowed on campus?
A: All visitors must be screened. No visitors may arrive after the College entrance checkpoints have closed for the day (10:00 pm Monday-Saturday, 5:00 pm Sunday). After the College entrance checkpoints are closed, the Bresee parking lot may be accessed by vehicles for pick-up or drop off of passengers, or for food deliveries. Vehicles must use the West Street entrance, proceed directly to the Bresee parking lot, text or call their party, and all vehicle occupants must remain inside the vehicle. Vehicles must exit via West Street. (08/19/20 update)
Non-residents/students/employees who count as visitors are currently limited to scheduled Admissions and College Advancement visits. A visitor is an individual who is not a current employee or student of the college, including prospective students and their families, candidates for employment, contractors, vendors, alumni, donors, and other individuals coming to campus for meetings. Until further notice, visitors are welcome on campus only with an advance appointment. Exceptions include persons making regularly scheduled deliveries, such as but not limited to the US Postal Service, FedEx, Pepsi, and UPS. (08/28/20 update)
Visitors are subject to the same guidelines as the campus community. Visitors must wear face coverings at all times. Visitors must agree to adhere to social distancing, hand washing, and all hygiene protocols while on campus. Visitors must register their presence in the visitor log located at the College entrance checkpoints when they arrive on campus. Visitors are required to:
Visitors who exhibit or report any of these symptoms or contacts will not be permitted on campus and /will be asked to leave campus without delay. Disposable masks are available at the campus check-in location.
Q: Is testing required?
A: It is the student’s/family’s responsibility to obtain a SARS CoV-2 PCR test no more than 14 days prior to the student’s move in day. For those not residing on campus, test is required no more than 14 days prior to their first face-to-face time on campus. (08/13/20 updated)
Q: What if I have had the test within the 14-day period and do not have my test results before my return to campus?
A: Students unable to get test results done within the 14 day window must bring proof that the test was performed within the 14 day window and will have to quarantine (along with any others in their housing unit) until negative test results have been provided to the College. It is the student’s responsibility to notify their roommate of their need to quarantine. If you receive a positive test result, you will be required to leave campus. (08/13/20 updated)
Q: What if I have special circumstances about my ability to be tested?
A: If you have special circumstances about your ability to be tested, you must notify the Perrella Health Center by August 22 by emailing firstname.lastname@example.org . They will provide you with your next steps. (08/13/20 updated)
Q: Do I need to get tested if I have chosen to study remotely for the fall semester?
A: No. Only those students who will be on campus are required to be tested. (08/13/20 updated)
Q: When will students arrive and depart campus for the fall 2020 term?
A: When Hartwick College is allowed to open, we plan to welcome students to campus in cohorts between August 22 and August 30, with staggered move-in dates to ensure that a distance of six feet can be maintained among individuals. Hartwick will contact students regarding their specific return date.
Q: Where will I be screened?
A: Screening checkpoints will be stationed at each campus entrance and designated building entrances where trained screeners will confirm electronic self-screening survey completion and take an objective, non-invasive temperature measurement for each individual entering the building. Staffing at checkpoints will be continual during hours of operation at all buildings and campus entrances until further notice. To facilitate screening and minimize community spread of the virus, most non-residential buildings will be closed to access after 8 p.m. until further notice.
With the exception of the Controlled Move-In (August 22-August 30), staffing at checkpoints will be continual according to the following schedule until further notice: (08/11/20 update)
Q: Will the recreation and fitness facilities be open in the fall 2020 term?
A: New York State has not yet authorized gyms to reopen, and until this authorization is granted, Hartwick’s recreation and fitness facilities will remain closed. When New York State does grant permission for gyms to reopen, all recreation and fitness facilities will be open to students and employees only until further notice. At that time, Hartwick students may use recreational facilities under restricted conditions: (08/11/20 update)
Q: Will we hear if there are any positive cases at Harwick?
A: Yes. If it is determined that there is a positive case of COVID-19 within the campus community, the campus will be notified. (08/06/20 update)
Q: Will I be required to be tested prior to arrival on campus?
A: All students will be required to provide the College with evidence of negative results from SARS-CoV-2 PCR testing. These results must be linked to a test that was performed within a maximum of 14 days prior to arrival on the Hartwick campus. All students (including those who live on campus and those who live off campus but will attend in-person classes) must present this evidence. For returning students who live off campus but will attend classes in person, testing must be performed on or later than August 17th, i.e. within a maximum of 14 days prior to the August 31 start of classes. For first-year students who live off campus but will attend classes in person, testing must be performed within a maximum of 14 days prior to the first day on campus (i.e. within a maximum of five days of arrival for any orientation activities prior to the first week of class.) (08/06/20 update)
Q. If my roommate screens positive during the semester, will I also have to quarantine?
A. Yes. Roommates are considered a “family unit” for epidemiological purposes. If your roommate screens positive, both you and your roommate will be tested. If you test negative, your quarantine will be ended. If you test positive, you will be asked to return to your home if travel distance is three hours or less; you will be isolated on campus in a College-designated space if return home is not practical. (07/30/20 update)
Q: If I choose remote only instruction and do not live on campus, can I still come on campus or participate in activities on campus?
A: Students who choose remote learning and are not living in campus-approved housing will not be permitted to access campus facilities or in-person campus activities. (07/28/20 update)
Q: What support will I receive if I am required to self-quarantine or isolate on campus?
A: Students who are self-quarantining in their rooms because they have traveled from a state on New York’s list of states for which there is a mandatory, 14-day quarantine, or because they had a positive screen and are awaiting COVID-19 test results, will be provided meals and academic, medical, psychosocial and other support as needed. Transportation to/from necessary medical visits will be facilitated. The College will assist students who have had a positive screen with setting up testing via Bassett Health Network (using Covid hotline) or WellNow. Students who are isolating in a College-designated space on campus due to a positive COVID-19 test result will be provided linens and towels in addition to all of the above support as needed. (07/27/20 update)
Q: Will the fall room and board costs be adjusted to reflect the last two-week change at the end of the semester for remote instruction?
A: While the compressed semester results in a reduction in the number of days spent in campus housing, the College has carefully concluded that the housing and dining charges for the Fall 2020 semester will remain unchanged. The College, in partnership with its contractors, service providers, and staff, is undertaking a variety of necessary additional COVID-19 mitigation measures, including personal protective equipment, enhanced cleaning protocols, and modifications to service delivery methods in the food service venues. Additionally, increases to staffing in both residence halls and dining service will facilitate necessary changes from self-serve to served food and carryout options, and greater frequency of cleaning of public spaces. These adjustments to service have resulted in an increase in dining service costs and in custodial costs.
If the College stops in-person instruction and/or housing and dining services prior to the planned move out on November 22, the College will evaluate potential housing or meal adjustments to student accounts. (07/22/20 update)
Q: How do I request to study remotely for Fall 2020 (all courses)?
A: It is our intent to offer in-person instruction for the Fall 2020 semester. However, we know that there may be circumstances that have arisen that make it necessary for you to complete your academics all remotely during this semester. If you are selecting the all remote option please complete this form no later than August 5, 2020. (07/21/20 update)
Q: What services will I be provided if I am a remote-only student for Fall 2020?
A: You have access to support from your faculty, the Center for Student Success, tutoring, personal counseling, telemedicine appointments with Perrella, and Hartwick’s telehealth service (Thehealthiestyou app), services provided by any administrative and academic office, etc. We highly encourage you to participate in clubs, organizations and campus events virtually. (07/29/20 update)
Q: Will my student account charges be adjusted if I am studying remotely?
A: Your on-campus room and board charges will be removed for Fall 2020 if you study all remotely for Fall 2020. (07/21/20 update)
Q: Will my financial aid be adjusted if I am studying remotely for the Fall 2020 semester?
A: With the removal of your on-campus room and board charges your overall cost of attendance will change which will require a review of your financial aid package. If required by federal, state or institutional policies your financial aid package will be modified and you will be notified. If you normally receive a Housing Assistance Award or Hawks’ Nest Award, it will be removed from your financial aid package for the fall semester. (07/21/20 update)
Q: What happens to my room assignment if I am a remote-only student for the Fall 2020 semester?
A: Your current housing assignment will no longer be guaranteed. Your assignment will be used as needed to house other students during the fall semester. When you return to campus you will be given available housing options for your next in-person term. You will have the ability to participate in the housing selection process for Fall 2021. (07/21/20 update)
Q: Are there different due dates and deadlines for students who are studying remotely in Fall 2020?
A: No, you will be held accountable to the same due dates and deadlines as students who are studying in-person for all academic and administrative matters. (07/21/20 update)
Q: What if I wish to take a leave of absence for Fall 2020?
A: If you are interested in taking a leave of absence for fall term and not enrolling in courses until January or Spring 2021, please complete the leave of absence form found on the Office of the Registrar website. (07/21/20 update)
Q: What happens if I travel to a state that is on the New York State mandatory quarantine list?
A: If, after the start of the fall term, a student or employee leaves campus and travels to a state that is on the mandatory quarantine list, and remains in that state for at least 24 hours, then that student/employee will not be permitted to return to campus until the mandatory quarantine has been completed. The quarantine must be completed in NYS or in another state not then included on the NYS quarantine list.
The student or employee will need to certify in writing that the quarantine period has been completed and identify the location (city and state) where it was completed. Employees will need the permission of their supervisor to work from home during quarantine.
An explanation of the New York State requirement, and the list of states that meet the criteria for required quarantine due to significant community spread can be accessed here: https://forms.ny.gov/s3/Welcome-to-New-York-State-Traveler-Health-Form. (07/21/20 update)
Q: What actions must I take to return to campus for the fall?
A: Per the email notification that was sent to all students on July 20, it is important for you to complete a few tasks no later than Wednesday, August 5, 2020.
1. Our Social Compact: A Healthy Hartwick Community
As a Hartwick student we need you to partner with our faculty and staff to ensure that we do all we can to reduce the spread of COVID19, and keep our campus community healthy and safe. This compact is designed based on recommendations by health agencies and practices we believe are essential for our community to maintain a healthy and safe campus.
To be eligible to be on campus and remain on campus, you must acknowledge and complete Our Social Compact: A Healthy Hartwick Community.
2. If you wish to Study Remotely for Fall 2020 (all courses)
It is our intent to offer in-person instruction for the Fall 2020 semester. However, we know that there may be circumstances that have arisen that make it necessary for you to complete your academics all remotely during this semester. If you are selecting the all remote option, please complete this form.
3. Your Student Account for Fall 2020
The July billing reflects charges for the first half of the academic year, which includes all of Fall Term and the first two weeks of January Term. If you have any questions regarding your e-bill, please contact Student Accounts directly at email@example.com or at 607-431-4300. Payment or plan for your payment is due no later than Wednesday, August 5.
Keep watching your email for additional announcements about the Fall 2020 semester. (07/20/20 update)
Q: What are the expectations for student residents in their residence hall?
A: Students and staff will wear face coverings and maintain all appropriate social distancing guidelines when outside their own room. Students who do not adhere to the established protocols will be placed on administrative leave and required to leave campus.
Q: How will I receive updated information from Hartwick about my arrival to campus in August? (07/05/20 update)
A: We will continue to send you updates and reminders via email and text in the coming weeks. In the meantime, you can access Hartwick’s Reopening Our Campus resources webpage for more information.
Q: What should I consider regarding travel to and from NYS during the COVID-19 pandemic? (07/05/20 update)
A: On June 24, 2020, Governor Cuomo announced that along with New Jersey and Connecticut, New York State would be joining an initiative that requires all individuals traveling to NY, NJ, or CT from states identified as high-risk for community spread of COVID-19 to quarantine for a 14-day period upon their arrival. A 14 day, state imposed, self-quarantine is now required for people traveling to NY from: AL, AR, AZ, CA, FL, GA, IA, ID, LA, MS, NC, NV, SC, TN, TX, UT. This includes residents of NY who have traveled to one of these states. For the most current list of states included in this travel advisory and required quarantine visit: https://coronavirus.health.ny.gov/covid-19-travel-advisory.
Updated as of September 4, 2020