Visitors & Partners


Campus Access

Q: Who may access the Hartwick College Campus?
A: Until further notice, only the following people are permitted to access the campus:

  • Hartwick College residents,
  • Hartwick College commuter students,
  • Hartwick College employees,
  • Scheduled Admissions or College Advancement visitors
  • People making regularly scheduled deliveries (ex. USPS, Fed Ex, UPS, Pepsi),
  • People making food deliveries,
  • People who have received authorization directly from the Provost/Vice President for Academic Affairs, the Vice President of College Advancement, the Vice President of Enrollment Management & Student Experience, or the Vice President of Finance.

The campus is closed to all others. (08/28/20 update)

Q: Are visitors allowed on campus?
A: All visitors must be screened. No visitors may arrive after the College entrance checkpoints have closed for the day (10:00 pm Monday-Saturday, 5:00 pm Sunday). After the College entrance checkpoints are closed, the Bresee parking lot may be accessed by vehicles for pick-up or drop off of passengers, or for food deliveries. Vehicles must use the West Street entrance, proceed directly to the Bresee parking lot, text or call their party, and all vehicle occupants must remain inside the vehicle. Vehicles must exit via West Street. (08/19/20 update)

Non-residents/students/employees who count as visitors are currently limited to scheduled Admissions and College Advancement visits. A visitor is an individual who is not a current employee or student of the college, including prospective students and their families, candidates for employment, contractors, vendors, alumni, donors, and other individuals coming to campus for meetings. Until further notice, visitors are welcome on campus only with an advance appointment. Exceptions include persons making regularly scheduled deliveries, such as but not limited to the US Postal Service, FedEx, Pepsi, and UPS. (08/28/20 update)

Visitors are subject to the same guidelines as the campus community. Visitors must wear face coverings at all times. Visitors must agree to adhere to social distancing, hand washing, and all hygiene protocols while on campus. Visitors must register their presence in the visitor log located at the College entrance checkpoints when they arrive on campus. Visitors are required to:

  • Subject to screening including temperature scanning
  • Disclose if they are ill or exhibiting any of the COVID-19 symptoms including: Fever of 100.4 or higher, cough, shortness of breath, difficulty breathing, chills, muscle pain, headache, new loss of taste or smell.
  • Disclose if they have been exposed directly, in the previous 14 days, to someone confirmed to have COVID-19 or to someone exhibiting symptoms of COVID-19.

Visitors who exhibit or report any of these symptoms or contacts will not be permitted on campus and /will be asked to leave campus without delay. Disposable masks are available at the campus check-in location.

Screening, Testing, Tracing, and Campus-based Support

Hartwick College will adhere to all New York State requirements on COVID-19 screening, testing, and tracing.

Screening

Q: Is screening required?
A: Screening of each student and employee will occur on a daily basis. Every day, students and employees will receive an email or text with a link to a mandatory, electronic self-screening survey. An automated alert will be generated for each student or employee who has not been screened in 24 hours. If self-screening is not completed, facilitated screening will be conducted. The electronic, self-screening survey responses will be reviewed on a daily basis, and this review will be documented.

Q: What screening questions will be asked?
A:  Screening questions include:

  • Have you had any of the following COVID-19 symptoms in the past 14 days? Fever (100.4 or above), chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss or taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea
  • In the past 14 days, have you had a positive COVID-19 test?
  • Have you had any close contact (being within approximately 6 feet (2 meters)) of a COVID-19 case; close contact can occur while caring for, living with, visiting, or sharing a healthcare waiting area or room with a COVID-19 case or having direct contact with infectious secretions of a COVID-19 case (e.g., being coughed on) by a confirmed or suspected COVID-19 case in the past 14 days.

Q: Where will I be screened?
A: Screening checkpoints will be stationed at each campus entrance and designated building entrances where trained screeners will confirm electronic self-screening survey completion and take an objective, non-invasive temperature measurement for each individual entering the building. Staffing at checkpoints will be continual during hours of operation at all buildings and campus entrances until further notice. To facilitate screening and minimize community spread of the virus, most non-residential buildings will be closed to access after 8 p.m. until further notice.

With the exception of the Controlled Move-In (August 22-August 30), staffing at checkpoints will be continual according to the following schedule until further notice: (08/11/20 update)

  • West Street (Main) Entrance: Monday-Friday, 7:00 a.m. to 10:00 p.m., Saturday, 9:00 a.m. to 10:00 p.m., Sunday, 9 a.m. to 5 p.m. (08/19/20 update)
  • Anderson Entrance: Monday-Friday, 7:00 a.m. to 7:30 p.m.
  • From August 22 to August 30, the West Street entrance to campus will be the only entrance open. Screening checkpoints will be staffed continuously from 8:00 a.m. to 9:00 p.m.

Q: What will happen if I have a positive screen?
A: Individuals with a positive screen will be required to return to their residence (students, to their rooms; employees, to their homes) to self-quarantine and to await follow-up with a health provider. All occupants of a single vehicle will be treated as a “family unit.” Non-campus residents, employees or visitors, who screen positive will be denied entry to campus and will be provided CDC-based guidance to self-quarantine and follow-up with a health provider.

Any individual with a positive screen or known exposure will be required to provide a negative molecular diagnostic COVID-19 test result before being permitted to resume face-to-face activities on campus.

Employees who do not participate in daily screening will not be permitted to return to work and will be subject to unpaid suspension.

Testing

Q: Is testing required?
A: It is the student’s/family’s responsibility to obtain a SARS CoV-2 PCR test no more than 14 days prior to the student’s move in day. For those not residing on campus, test is required no more than 14 days prior to their first face-to-face time on campus. (08/13/20 update)

  • Between August 22 and August 31, all students (residents and commuters) and all employees will undergo SARS-CoV-2 RT PCR testing upon their initial arrival on campus. (08/14/20 update)
  • After August 31, all students and employees will be tested every other week until the end of in-person classes (November 20). (08/14/20 update)

Q: Will I be required to be tested prior to arrival on campus?
A: A: All students will be required to provide the College with evidence of negative results from SARS-CoV-2 PCR testing. These results must be linked to a test that was performed within a maximum of 14 days prior to arrival on the Hartwick campus. All students (including those who live on campus and those who live off campus but will attend in-person classes) must present this evidence. For returning students who live off campus but will attend classes in person, testing must be performed on or later than August 17th, i.e. within a maximum of 14 days prior to the August 31 start of classes. For first-year students who live off campus but will attend classes in person, testing must be performed within a maximum of 14 days prior to the first day on campus (i.e. within a maximum of five days of arrival for any orientation activities prior to the first week of class.) (08/06/20 update)

Q: Will we hear if there are any positive cases at Harwick?
A: Yes. If it is determined that there is a positive case of COVID-19 within the campus community, the campus will be notified. (08/06/20 update)
 
Q: What will happen if I have a positive screen or known exposure?
A: Employees and students will be required to be tested for COVID-19 and provide a negative test result before being permitted to resume face-to-face activities on campus.
 
Students who fail to comply will be subject to being placed on an administrative leave and required to leave campus.

Between 8:00 am and 5:00 pm Monday through Friday, a member of the Perrella Wellness Center will follow up with each individual who has a positive screen within two hours of receiving the alert. After 5:00 pm Monday through Friday and on weekends, the Student Experience professional staff will follow up with each individual who has a positive screen. Follow-up (at least two calls per day) will continue until COVID-19 test results are reported. Students will be required to self-quarantine until test results are available.

Employees will not be permitted to return to campus until test results are available.

The Director of the Perrella Wellness Center will notify the Otsego County Department of Health of any student or employee positive test results.

Contact Tracing

Q: How will contact tracing work at Hartwick College?
A: The Director of the Perrella Wellness Center will notify the Otsego County Department of Health of any student’s or employee’s positive test results. Contact Tracing will be conducted by the Otsego County Department of Health. Students and employees will be contacted by the Otsego County Department of Health and are expected to cooperate with the Department of Health personnel.

The Otsego County Department of Health will perform contact tracing subsequent to a positive test result. A member of the Healthy Campus Steering Committee and/or Case Manager will assist the Otsego County Health Department with notification of close contacts when requested. Confidentiality will be maintained as required by federal and state law and regulations.

Q: What is the protocol for students who test positive for COVID-19?
A: Students who test positive for COVID-19 will be:

  • Asked to return to their home if travel distance is three hours or less
  • Isolated on campus in a College-designated space if return home is not practical.
  • The College’s property at 37 Clinton Street in Oneonta as well as one wing of Smith Hall have been designated as isolation spaces. No other students will be admitted to these spaces.
  • Students who are isolated will be provided meals, linens, towels, and other supports as needed. A COVID-19 Hartwick College-assigned case manager will assist infected residential students with transport to the designated isolation space and with obtaining essential personal items from their primary residence. Transportation to/from necessary medical visits will be facilitated.

Q: What is the protocol for employees who test positive for COVID-19?
A: College employees who test positive for COVID-19 will be directed to isolate at home and notify their health-care provider.

Q: What will happen to students and employees with known exposure to a confirmed case or who have symptoms?
A: Students or employees with known exposure to a confirmed case, or who display COVID-like symptoms, will be required to self-quarantine.

  • Residential students will self-quarantine in their assigned rooms.
  • Nonresidential students will self-quarantine at home.
  • Employees will self-quarantine at home.

Students with known exposure to a confirmed case, or who display COVID-like symptoms, will be referred for a COVID-19 test and will be required to self-quarantine in their rooms until symptoms are gone. Residential Life will be notified (for residential and non-residential students) of self-quarantine.

Employees with known exposure to a confirmed case, or who display COVID-like symptoms, will be advised on the availability of testing and will not be permitted to return to campus-based work until symptoms are gone. Employees will notify their supervisors.

In all cases, the Otsego County Department of Health will conduct contact tracing. The Safe Campus Steering Committee, in cooperation with the Perrella Health & Wellness Center, will assist the Otsego County Health Department with contact tracing as requested.

Q: What will happen if there is a campus outbreak of COVID-19?
A: The College will work with the Otsego County Department of Health to determine if an outbreak has occurred. If an outbreak occurs, appropriate steps will be taken to further restrict social contact and control community spread and our response will be coordinated with state and local officials in responding to the outbreak. These steps may include:

  • Immediate return to remote instruction, with students remaining on campus or returning to their homes;
  • Immediate return to work from home;
  • All on-campus protocols will be reevaluated in light of the outbreak.

Campus-based Support

Q: Will students and employees receive mail and package delivery in the fall 2020 term?
A: Services for fall 2020 term:

  • Telephone: Requests for telephone service change or support should be directed to 607-431-4985 or email telecom@hartwick.edu. Students and employees are asked to make contact by phone or email and not to visit the Telecom Office except by prior arrangement.
  • US Postal Service mail will continue to be delivered to campus administrative and academic offices. Flat mail will be delivered to student mailboxes in Dewar. Students will pick up packages in the Clark Hall mailroom. Employee packages will be delivered to their offices.
  • Copy and print services will continue to be available on a drop-in basis. Students coming to the Copy Center in Clark Hall will be required to observe six-foot social distancing and wear a face covering.

Q: How will students access the Bookstore?
A: The Hartwick College Bookstore will adhere to NY State guidelines for social distancing.

  • As appropriate, floor markings will be installed to indicate 6-foot distancing and must be observed.
  • Single-direction foot-traffic will be designated in some spaces and as appropriate. These traffic patterns will be clearly marked and must be observed.
  • Plexiglas sneeze guards will be installed at registers.

Employees and customers will be required to wear masks while in the store; signs will be posted with instructions about the requirement to wear masks.

Most merchandise is available for online ordering. Members of the Hartwick College community are encouraged to place orders online or via phone for curbside pick-up. Students are encouraged to pre-order textbooks. Textbooks will be available for curbside pick-up according to scheduled appointments during the busier, first weeks of the semester.

Athletic Teams, Events and Fitness Facilities

Q: Why have fall sports in the Empire 8 been postponed?
A: The continued evolution of the virus has presented significant new challenges to safe athletics competition. As such, the Empire 8 Presidents Council unanimously voted to postpone all fall sport competitions. (7/15/20 update)

Q: Which sports have been postponed?
A: Men’s and women’s cross country, field hockey, football, men’s golf, men’s and women’s soccer, women’s tennis and women’s volleyball.(7/15/20 update)

Q: Will practice, team meetings and other gatherings still continue?
A: Individual Empire 8 institutions continue to have the ability to engage in athletic-related activity this fall to provide beneficial opportunities for their student-athletes and teams in accordance with local health policy. Hartwick College is currently looking into the possibilities of these opportunities. Hartwick College will determine, after a careful review of NCAA, CDC, and NY State guidelines, if it is safe for athletic teams to practice or train together. (7/15/20 update)

Q: Will the Empire 8 conference have a fall regular season and tournament? When?
A: The Empire 8 is committed to providing all fall student-athletes with a meaningful conference regular season and championship tournament experience in the spring of 2021 provided it is safe to do so. The conference is currently developing models and conference schedules to prepare for a successful experience. The health and wellness of our student-athletes and our campus communities will continue to be a top priority as we finalize those plans. (7/15/20 update)

Q: What will happen to winter sports? Spring sports?
A: Decisions surrounding winter sports competition will be made a later time. We will continue to provide updates as information becomes available. Hartwick winter sports are swimming and diving, basketball, and indoor track and field. The Spring athletic season will be closely considered as time progresses. (7/15/20 update)

Q: How were student athletes made aware of this news?
A: Our athletic coaches were in contact with our student athletes starting at 7 p.m. on Wednesday, July 15, 2020. (7/15/20 update)

Q: How will this impact player eligibility?
A: Division III student-athletes will not be charged with participation for the 2020-21 season if their team can complete only 50% or less of the sport’s maximum contests/dates of competition due to the ongoing impact of the COVID-19 pandemic. (7/15/20 update)

Q: Will fans be allowed to attend athletic events?
A: Hartwick’s athletic conference, the Empire 8, will defer to institutional policies on fan attendance at competitions. Until further notice, no spectators will be permitted to attend athletic events. The approach to fan attendance will be reevaluated periodically and changes will be made as appropriate. (07/22/20 update)

Q: Will there be access to the Locker rooms in the fall 2020 term?
A: Locker rooms will be closed to student athletics during Phase 1 of the NCAA guidelines. When reopened, locker room use will comply with required social distancing protocols and cleaning protocols. Until the College has reached Phase 3 of the NCAA guidance for competition, there will be no access by visiting teams in Hartwick locker rooms. If competitions are allowed to resume, locker room access will be determined on a sport-by-sport basis.

  • Officials will not have access to locker rooms
  • Officials will report directly to the venue in which they will officiate
  • Any exceptions that are deemed necessary will be made with the approval of the Athletic Director and will be made on a case-by-case basis. 

Q: Will athletic training occur in the fall 2020 term?
A: The use of all athletic training facilities will adhere to Department of Health requirements. Satellite training rooms will be established to help manage and reduce density and traffic flow.

  • A staggered schedule will assist with the scheduling of the athletic training staff.
  • Athletic training rooms will be supplied with appropriate PPE that will be used under the supervision of Athletic Trainers.
  • Personal Protective Equipment will be used as required to protect student and professional staff. Signage to educate and encourage safety precautions will be posted prior to the re-opening of the semester.

Q: Will the recreation and fitness facilities be open in the fall 2020 term?
A: Until further notice, all recreation and fitness facilities will be open to students and employees only. Hartwick students may use recreational facilities under restricted conditions:

  • A use plan will be established and provided to the Hartwick community via email;
  • Number of participants admitted to a recreational space will be limited; and
  • Use will be closely monitored to assure compliance with all social distance requirements.

Student Gatherings on Campus and on the Pine Lake Environmental Campus

Q: Are students allowed to gather in face-to-face meetings on campus?
A: Until further notice, student groups (clubs, associations, etc.) will meet through remote means only. When in-person meetings are permitted, limits to the size of gatherings will be imposed to comply with State and federal guidelines.

  • Specific employees and/or students will be assigned to oversee engagement opportunities to ensure adequate support and assure that proper social distancing and protocols are followed.
  • Event organizers expecting a high number of potential attendees will develop and employ a fair registration process that will provide equal access to all who are interested in the event. Event organizers will be responsible for admitting only the number of participants allowed in accordance with Federal, State and College guidelines.
  • In-person event proposals and registrations must include specific logistics related to social distancing, sanitation, and alternative access.
  • All in-person events must offer remote-engagement opportunities or similar quality.
  • Event organizers must ensure privacy and safety for all virtual events by requiring moderators.
  • Event organizers must utilize the Presence online calendar system that supports room reservations, facilities, media, and catering requests that connect to our current engagement software.

College-sponsored Events

Q: Will Hartwick host public or alumni events in the fall 2020 term?
A: Hartwick College will adhere to New York state requirements and CDC guidance on when and if gatherings are permitted and the size limitations of those gatherings. When gatherings are permitted, traditionally larger scale admissions and advancement events may be offered in smaller group settings.

  • Individual visits will be encouraged.
  • Virtual events are being expanded.

College-sponsored Travel

Q: What about College-sponsored travel?
A: College-sponsored (funded, unfunded) travel (for students and all employees) is suspended. College-funded travel will remain suspended until further notice. When College-sponsored travel resumes, approval of travel will be made based on a travel risk assessment of the area being traveled to. Employees will be given safety measures to review prior to and after return to the campus.

Campus Plan for Curtailment or Closure

The College is prepared for an orderly further curtailment of activities or closure if needed due to a resurgence of COVID-19 infections. The College may choose to close, or closing may be mandated by State or local authorities. Based upon campus conditions and/or conditions in the surrounding area.

Q: What will be the criteria for curtailment or closure?
A: The College will work with the Otsego County Department of Health to determine if an outbreak has occurred and if closing is required. If an outbreak occurs, appropriate steps will be taken to further restrict social contact and control community spread and our response will be coordinated with state and local officials in responding to the outbreak. These steps may include:

  • Immediate return to remote instruction, with students remaining on campus or returning to their homes;
  • Immediate return to work from home;

All on-campus protocols will be reevaluated in light of the outbreak. An outbreak may result in immediate curtailment of activities or closure. A governmental directive to close based on overall public health considerations or other criteria.

Q: What will be the process for students leaving campus in the instance of closure?
A: Students whose homes are within three hours travel from the campus will be instructed to return home within 48 hours. Students with homes farther than three hours travel will be instructed to return home at the earliest time for which they can make travel arrangements. Students who are unable to return home will be accommodated on campus. Those students will need to apply for permission to stay on campus via an online form that will be made available. The policy “Stewardship of Student Possessions” will guide the handling and storage of possessions students leave in their rooms.

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