CIC Consortium Scenarios

The scenarios listed here are examples of those in which a faculty or staff member might work with a student to access the CIC Consortium. The list is not exhaustive. Please consult the Registrar’s Office or the Office of Academic Affairs with any questions you might have.

Scenarios in which a Hartwick College faculty or staff advisor might recommend a student take a CIC Consortium course include:

Scenario 1: A course that a student needs to graduate is not available through the Hartwick College schedule and no Hartwick-offered substitute or summer session course exists.

  • Example: Due to an unavoidable scheduling conflict, a student finds himself in his final semester missing a required course in his major. The needed course will not be offered within a reasonable timeframe preceding or following the student’s intended graduation date, and no suitable Hartwick College course can substitute for the needed course. The student and advisor consider as a viable option an equivalent CIC Consortium course, in which the student can enroll at no additional cost unless the student’s credit load exceeds 18 hours with this added course.

Scenario 2: In order to make timely progress in her major, a student needs to replace a course in which she performed poorly, and no Hartwick-offered substitute or summer session course will be available within the student’s given timeline for course completion.

  • Example: A Math major did not pass MATH 220: Linear Algebra, a prerequisite for MATH 326: Discrete Mathematics. In order to make timely progress in her major, the student and her faculty advisor explore whether an equivalent course is offered through the CIC Consortium. The student pays for this course through her Hartwick College account. Once the credits are recorded on the Hartwick transcript, the student is cleared to register for MATH 326.

Scenario 3: A student needing 8 credits or fewer (i.e., one or two courses) to graduate wants to avoid an additional semester of on-site study, and no Hartwick-College course or summer session course appropriate to the student’s remaining curricular needs exists.

  • Example: By the final semester of his senior year, a dual-major lacks 6 credits (or two required courses) within his majors, and no suitable Hartwick College online summer session courses are offered. Rather than returning to the College for a ninth semester, the student and his faculty advisor identify two appropriate and equivalent CIC Consortium courses, both of which he will take in advance of or immediately following Commencement. The student pays for both courses through their Hartwick College account. Once the credits are recorded on the Hartwick transcript, the student is cleared to receive their diploma.

Scenario 4: Struggling to meet Satisfactory Academic Progress (SAP), a student is in danger of losing Title IV funding (i.e., federal financial aid), and thus may withdraw from Hartwick College and from higher education entirely.

  • Example: For a range of reasons (e.g., difficulty adjusting to collegiate life, attempting to balance an employment/college obligation), a second-semester student has earned low grades in two major courses, thus jeopardizing his access to subsidized Stafford Loans is in danger. Determining that no Hartwick College courses will be offered in the upcoming summer, the student decides, in consultation with both his faculty advisor and a representative from the Financial Aid Office, to enroll in course equivalents offered through the CIC Consortium. In this scenario, the student enrolls in the CIC courses at his own expense through their Hartwick College account. Consistent with the Hartwick College Course Repeat Policy, both courses (Hartwick College and CIC Consortium equivalent) are recorded on the student’s transcript, with the most recent course grade figuring in the calculation of the student’s GPA. Should the student’s GPA improve, the student retains financial aid eligibility for the following fall semester.

Scenario 5: Planning for graduate studies in a program, admission to which is predicated on the successful completion of preparatory undergraduate courses that are not offered at Hartwick College.

  • Example: A student needs a course in thermodynamics, not in order to graduate from Hartwick College but to gain admission to a graduate program in Engineering. In consultation with her faculty advisor, the student selects a suitable course from the CIC Consortium database, which course will appear on the student’s Hartwick College transcript as a Transfer Elective. Regardless of her total credit load, the student assumes the expense of the course, which is charged to their Hartwick College account.

Review Enrollment Process

Scenarios wherein Hartwick College faculty, staff, and students would not recommend recourse to courses offered through the CIC Consortium include:

Scenario 1: A student has not successfully completed a required course figuring in a strictly regulated accredited major.

  • Example: A Nursing major has not completed or successfully passed NURS 446 Transition to Professional Practice I: Health Policy & Leadership but wants to progress in the major. The CIC Consortium database of courses being publicly available, the student identifies the CIC Consortium equivalent, NUR 450: Nursing Leadership and Management, as a viable substitute. Strictly observing accreditation guidelines concerning substitution of non-Hartwick College courses within the major, the student’s faculty advisor as well as the Nursing Department Chair deny the student’s request to substitute a CIC Consortium course.

Scenario 2: A student new to a major lacks an introductory course that will be offered in an upcoming Hartwick College summer session.

  • Example: A new Criminal Justice major would like to take CRMJ 110: Introduction to Criminal Justice in the ensuing summer session. The student identifies two options for CRMJ 110: one offered by Hartwick College in Summer Session 1 and a CIC Consortium equivalent offered in the same summer. Unless there is a compelling reason why the student cannot take Hartwick College’s Summer Session 1 course (e.g. she is traveling internationally on a Study Abroad trip), the request is denied and the student is directed to enroll in the Hartwick College offering at her own expense.

Scenario 3: A course is in danger of being canceled because the instructor is no longer available.

  • Example: An adjunct faculty member due to teach a specialized upper-level elective in Religious Studies falls ill at the last moment. At the same time that the student and advisor are considering an equivalent upper-level elective course offered through the CIC Consortium, the Department Chair recruits an instructor who will teach an equivalent Hartwick College within the originally scheduled semester. An equivalent Hartwick College course having been scheduled in a timely fashion, student and faculty advisor are advised that resorting to a CIC Consortium course is unwarranted.

Scenario 4: A student would like—but does not need—to take a course offered through the CIC Consortium.

  • Example: A student would like to substitute for a required course in his major an offering he has identified through the CIC Consortium database. Although degree applicable, his choice is discretionary and not driven by exigency, nor is requisite for post-graduate or professional training opportunities. Hartwick College courses should always be the first choice for the student, consistent with the College’s purpose in joining the CIC Consortium. Such a substitution would require department chair and Registrar approval prior to registration. If approved, and regardless of his total credit load, the student assumes the expense of the course, which is charged to his Hartwick College account. Once the course is completed, the credits are recorded on the student’s Hartwick transcript.

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