Terms & Conditions of Financial Aid Awards 2017-2018

At Hartwick, we work hard to help make a great education affordable for you and your family. Here’s how you can do your part:

Your Responsibilities: Read this information carefully and keep it for future reference. It’s your responsibility to meet application deadlines and complete and return requested documents on time. You and your family are expected to exercise maximum effort to contribute to your education. The Financial Aid Office will assist you with choosing among the financial aid alternatives available to you at Hartwick.

Students who commute from home are packaged with estimated transportation and other related costs. They are not billed for room and board.

Cost of Attendance

Tuition and Fees $44,534

Room and Board $12,093

Miscellaneous Expenses* 1,400

Total $58,027

*Includes books $700, travel $300, other $400.

Terms and Conditions of your Financial Aid Award

Disbursement of Award: All scholarships and grants administered directly by Hartwick College are credited to the student’s account at the beginning of the term. Scholarship, grant, and loan funds awarded by outside sources – such as the New York State Tuition Assistance Program (TAP), loans, foundation scholarships, etc. – are credited to the student’s account when the money is received by Hartwick. Earnings from work opportunities are paid to the student every two weeks. If a student’s account shows a credit balance, the student may request a reimbursement check.

Payment of Tuition, Room, and Board: The amount owed to Hartwick is due and payable upon the issuance of semester billing statements unless satisfactory arrangements have been made with the Office of Student Accounts. The College offers an extended payment plan through an outside provider.

Gift Aid
Options
 Description
Hartwick
Scholarships
Hartwick awards academic scholarships ranging from $15,000 to $28,000 per year. These awards do not have to be repaid. Full-time attendance is required. Legacy and sibling grants are also available. 
Hartwick
Need-based Grants
Grants are based upon financial need and may be offered in addition to scholarships. Full-time attendance and annual submission of the FAFSA are required. 
Federal
Grants
The federal government provides Pell Grants to students with limited ability to pay for college. Many students who qualify for the Pell Grant also receive the Supplemental Educational Opportunity Grant (SEOG).
State
Grants
New York, Vermont, and Rhode Island offer need-based student grants. For information on other states, contact your state grant agency. 
Outside
Scholarships
Many scholarships are offered by private sources, such as fraternal and religious organizations, labor unions, professional associations, and other civic organizations. 
   
Self-Help Options  Description
Direct Federal
Subsidized Stafford Loan
Student borrowers are not responsible for interest while enrolled in college. Maximum of $3,500 your first year, $4,500 sophomore year, and $5,500 junior and senior years.
Direct Federal
Unsubsidized Stafford Loan
Student borrowers are responsible for interest that accrues while enrolled in college. All students are eligible to receive an Unsubsidized Stafford Loan of $2,000 each year. If your parent is denied the PLUS Loan, you may borrow an additional $4,000 in your first and second year and $5,000 in your third and fourth years.
Federal Perkins
Loan
Student borrowers are not responsible for interest while enrolled in college. The Perkins Loan is typically given to students with the greatest financial need.
Federal Nursing
Loan
All nursing students are considered for this subsidized, low-interest loan that is typically awarded to students with the greatest financial need. 
Alternative
Loan
Alternative loans are another option for students who have a cosigner. 
Direct Federal
PLUS Loan
The PLUS Loan enables your parents to borrow the difference between the total cost of attendance and any other financial aid you receive. The borrower pays the interest on the PLUS Loan. Credit approval is required for this loan. 
Federal
Work-Study
Federal Work-Study is a need-based program that encourages students to work on campus to help pay their college expenses. Students are paid bi-weekly for hours worked. 
Tuition
Payment Plan
The payment plan allows you to pay all or part of your educational expenses in 10 monthly installments. This plan is ideal for families who choose to make payments throughout the year. 

Recalculations: If students who receive financial aid through College scholarships and/or grants withdraw because of illness or other unavoidable reasons, the scholarship or grant credits are recomputed to the date of withdrawal. A student whose financial aid is based on full-time status, but who drops to less than full-time status, will have the aid prorated according to the number of credit hours of actual enrollment. Hartwick scholarships and grants are canceled if a student does not maintain full-time status. In no case will a student receive any College funds in cash. Federal and state grant and loan programs have their own policies pertaining to part-time students and withdrawal from school and take precedence over this policy in those instances.

Outside Awards: Students are required to immediately report any scholarships, loans, or other awards received or expected from other sources for educational use. It is necessary to make them a part of the financial aid package. If a student brings outside gift assistance, Hartwick will first lower Work-Study and/or loans; if the cost of attendance is still exceeded by the receipt of outside awards, Hartwick will reduce some gift assistance. Hartwick will also reduce its scholarship assistance if outside awards stipulate that they may be applied only to tuition and cause tuition to be overfunded by a combination of Hartwick merit scholarships, New York State TAP, and the outside award.  

Reconsideration of Award: It is assumed that a family’s financial situation will continue as indicated on the application. However, it is possible to have the aid award revised upon presenting, in writing, information that was not available at the time the aid application was completed. A favorable review of this new information could result in an increase in the aid package. This increase is contingent upon the availability of institutional funds and loan program eligibility at the time of review.

Renewal of Financial Aid: Families seeking financial aid must file the Free Application for Federal Student Aid (FAFSA) each year. If a family’s financial situation improves, a greater contribution will be expected from the family. Conversely, if a family’s financial situation should become less favorable, less may be expected. Students must contribute from prior earnings. For continuing students, May 1 is the priority deadline for receipt by Hartwick of FAFSA results.

Satisfactory Academic Progress (SAP): Students must make satisfactory academic progress toward their degree to continue receiving financial aid funds. Students not making satisfactory academic progress as defined in the College catalog will have their financial aid withdrawn until such time as they demonstrate satisfactory academic progress. SAP is evaluated annually, at the end of spring term.

Confidentiality: The amount of an award reflects a family’s financial circumstances, and it is therefore suggested that it be considered a private matter between the student and parents and the College. Hartwick does not release this information to others. We consider it inappropriate for the amounts of awards to be publicly disclosed by recipients or their schools.

Verification: Students whose aid applications are selected by the federal government for verification will be notified by the Financial Aid Office of the documents necessary for this process. This process must be completed to comply with applicable federal regulations governing all federal student aid programs. The federal government prohibits the disbursement of federal aid, including student loans, to the student’s account until the verification process is completed. If the information supplied with the verification documents is different from the information provided on the financial aid application, an evaluation of need will be made based on the verified information. In addition, Hartwick may select a student’s application for the verification process.

Hartwick College does not discriminate on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, marital or parental status, veteran status, age, or handicap in its policies and procedures of admission, financial aid, instruction, athletics, employment, or other College-administered activities.

Providing false information for purposes of obtaining financial aid will result in the revocation of any aid received. If federal funds are involved, the federal government will be so advised. In addition, the student will be ineligible for any future aid.

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