TITLE IX, BIAS, DISCRIMINATION, AND HARASSMENT INFORMATION FOR PARENTS AND FAMILIES

The College’s Title IX Coordinator/College Compliance Officer is responsible for coordinating
the College’s implementation of the Title IX, Bias, Discrimination, and Harassment Policy
(Policy), including, but not limited to, the following:

• Conducting an initial assessment of reports of allegations of the Policy to determine or triage their application threats to the safety of the campus community, the application of reports to this Policy, or to other College policies and procedures.
• Providing supportive and safety remedies and modifications to stop, remediate, or prevent bias, discrimination, discriminatory harassment, hate, hazing, bullying, or retaliation
• Identifying patterns of bias, discrimination, discriminatory harassment, hate, hazing, bullying, or retaliation, and providing ongoing training and education on awareness and proactive prevention of bias, discrimination, discriminatory harassment, hate, hazing, bullying, or retaliation.

The Title IX Coordinator/College Compliance Officer must act with independence and authority and be free from bias and conflicts of interest to oversee the implementation of this Policy. To raise any concern involving bias or conflict of interest, misconduct, or discrimination by the Title IX Coordinator/College Compliance Officer, please contact the Vice President for Human Resources and Compliance at [email protected] or 607-431-4315.

Title IX Coordinator/College Compliance Officer Contact Information:
Geoffrey P. Gabriel
Title IX Coordinator / College Compliance Officer
Shineman, 102
607-431-4293
[email protected]

Throughout the academic year, Hartwick College and surrounding community organizations
sponsor and facilitate trainings, events, and programs for our students, faculty, and staff on proactive prevention of bias, hate, discrimination, discriminatory harassment, and retaliation. Training, events, and programs cover topics such as healthy relationships, sexual wellness, active bystander intervention, becoming trauma-informed, and safety planning. In addition, all employees participate in annual bias, discrimination, and harassment awareness and prevention training.

Hartwick provides supportive and safety remedies that are non-disciplinary, non-punitive
individualized services that range from referral to supportive services such as counseling or medical services to academic or housing modifications, withdrawals, or leaves of absence.

Examples of supportive and safety measures include, but are not limited to:

• Referral to counseling, medical, and/or other healthcare services.
• Referral to the Employee Assistance Program (EAP).
• Referral to community-based service providers.
• Student financial aid counseling.
• Education to the institutional community or community subgroup(s).
• Altering campus housing assignment(s).
• Altering work arrangements for employees or student-employees.
• Providing campus safety escorts.
• Providing reasonable transportation modifications.
• Implementing contact limitations (no-contact orders) between the parties.
• Providing academic support, extensions of deadlines, or other course/program-related adjustments.
• Issuing timely warnings.
• Class schedule modifications, withdrawals, or leaves of absence.
• Increasing security and monitoring of certain areas of the campus.
• Any other actions deemed appropriate by the Title IX Coordinator/College Compliance Officer or other College officials.

Hartwick will maintain the privacy of implemented supportive and safety measures and will act to ensure as minimal an academic or workplace impact as reasonably possible.

Mutual No Contact Orders:
No Contact Orders issued by the College are mutual (all parties associated with a No Contact Order must comply with the order) unless the College determines, at its discretion, and after a fact-specific analysis, that a non-mutual No Contact Order is appropriate. The Title IX Coordinator/College Compliance Officer will issue Mutual No Contact Orders in writing and specify their terms, conditions, and responsibilities.

When reasonable under the circumstances, parties can request that Mutual No Contact Orders
be rescinded or modified. In such a request, the Title IX Coordinator/College Compliance
Officer will inform the other parties of the request and allow the other party to respond in writing and submit evidence relevant to the request, if desired.

Any violation or failure to comply with a Mutual No Contact Order is grounds for discipline or sanction, which may include but are not limited to expulsion or termination from the College.

Emergency Removal:
The Title IX Coordinator/College Compliance Officer has discretion to implement or stay an
Emergency Removal and may do so in consultation with the Threat Assessment Team, or other
College officials and administrators, as appropriate. Emergency Removals are implemented
when it is determined that an imminent or immediate threat to the physical health or safety of its members exists. Violations or failure to comply with an Emergency Removal are grounds for discipline or sanction, which may include but are not limited to expulsion or termination from the College.

Individuals removed from the College under an Emergency Removal are provided notice and an
opportunity to challenge the decision. Upon receiving such a request, the Title IX
Coordinator/College Compliance Officer will inform other parties of the request and allow them to respond in writing and submit evidence or documentation relevant to the request.

Listen – If a student chooses to disclose a traumatic experience related to bias, discrimination, discriminatory harassment, hate, hazing, bullying, or retaliation to you, trust that they chose you for a reason. One of the most helpful things you can do is listen to what they have to say. Listening can be as simple as being there as they process the situation on their own. Do not worry if you are unsure exactly what to say. It is more important to make sure they feel heard and that they can communicate with you without fear of judgment.

Validate – Acknowledge a student’s feelings of sadness, fear, anger, or confusion. Let them know that these feelings are normal.

Refer and Support – Be engaged, but be patient. A student should be given the space to make
their own choices about what they want to do, including what resources they want to access. It can be helpful to present options and then to support them in reaching out to the appropriate resources.

Take Care of Yourself – You may be experiencing many of your own emotions and thoughts, and it is critical that you take care of yourself. This includes knowing and expressing your boundaries and limits in supporting a student, and being aware of your own experiences of trauma. Seek out support services in your area if necessary.

Hartwick encourages any individual or group that experiences bias, discrimination,
discriminatory harassment, hate, hazing, bullying, or retaliation to report the incident(s) to the College; however, it is not required.

When an individual or group decides to make a report to the College, there is no requirement to participate in any investigation or other resolution process.

Hartwick is prohibited by the Family Educational Rights and Privacy Act (FERPA) from disclosing student records to parents/guardians when a student is enrolled in post-secondary
education, regardless of age, without a student’s written permission. Student records, under
FERPA, include disclosures or related investigations or resolutions of bias, discrimination,
discriminatory harassment, hate, hazing, bullying, and retaliation.

A victim or survivor of bias, discrimination, discriminatory harassment, hate, hazing, bullying, and retaliation has the right to report an incident to law enforcement, to the College, to report to both, or not to report to either the College or law enforcement. A victim or survivor wishing to report to law enforcement may obtain assistance from the College when making the report. The College will not file a report to law enforcement on behalf of a victim or survivor.

For Immediate Medical Assistance:

If you or someone you know is a victim of any form of misconduct or violence resulting in
physical harm, the College strongly urges you to seek immediate medical or safety assistance:

Call 911
Campus Safety, Dewar 3rd floor, 607-431-4111

On-Campus Support:

• Student financial aid counseling.
• Alternative campus housing assignment(s).
• Alternative work arrangements for employees or student-employees.
• Campus safety escorts.
• Transportation
• Academic support, extensions of deadlines, or other course/program-related
  adjustments.
• Issuing timely warnings.
• Class schedule modifications, withdrawals, or leaves of absence.
• Increasing security and monitoring of certain areas of the campus.

On-Campus Confidential Resources:

Perrella Wellness Center Counseling Services, 607-431-4420 or, on nights and weekends
607-431-4111, [email protected]

Perrella Wellness Center Health Services, 607-431-4120, [email protected]

Off-Campus Confidential Resources:

Opportunities for Otsego (OFO): https://ofoinc.org/

Opportunities for Otsego, Violence Intervention Program (OFO- VIP), 607-432-4855
24-hour hotline https://ofoinc.org/find-program/violence-intervention-program
o (OFO-VIP) Jess Eklund – Victim Advocate: 607-386-5663

NYS Domestic Violence Hotline: 1-800-942-6906

New York State Office of Victim Services: 1-800-247-8035

NYS Division of Human Rights Sexual Workplace Sexual Harassment: 1-800-
HARASS (available M-F, 9 a.m. -5 p.m.)

A.O. Fox Hospital: 1 Norton Drive, Oneonta, NY 13820, 607-432-2000

Bassett Medical Center: 1 Atwell Drive, Cooperstown, NY 13326, 607-547-3456
Confidential resources can provide information regarding medical assistance and treatment
(including information about sexually transmitted infections and sexual assault forensic
examinations), and resources available through the New York State Office of Victim Services
and law enforcement options.

For Immediate Medical Assistance:
If you or someone you know is a victim of any form of misconduct or violence resulting in
physical harm, the College strongly urges you to seek immediate medical or safety assistance:

Call 911

Campus Safety, Dewar 3 rd floor, 607-431-4111.

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Title IX Coordinator/College Compliance Officer Contact Information:
Geoffrey P. Gabriel
Title IX Coordinator / College Compliance Officer
Shineman, 102
607-431-4293
[email protected]