Landscape of Hartwick

Your Next Steps

You're a Hartwick Hawk. Congratulations Fall 2023 enrolling students! Now what? You can't start classes without completing these important items!

Personal Network Information & Photo ID Submission

New students receive network username and password information in a welcome letter from the Office of Admissions. This information is needed to access some required forms. Photo ID online submission due by August 11, 2023.

Residential Housing Application- Deadline June 1

While living on campus, you will experience a variety of living-learning opportunities to support your academic, social, and personal success. The Office of Residential Life and Housing uses the Residential Housing Application to place students based on their interests and their answers to roommate matching questions. It is important that you are honest and thorough with your answers so we can make the best placement for you.

Your Residential Housing Application is due by June 1, 2023; and, can be found on the Housing Portal.

Housing placements will be communicated in late June.

Housing Portal

Housing Portal

1. Log in to the Housing Portal using your Hartwick credentials.

2. Select the appropriate term.

3. Complete the Missing Persons information if you choose to. Select Save and Continue.

4. On the Residential Application and Housing Exemption Application page, select the Residential Housing Application from the drop down menu.

5. On the next page, select Start Housing Application.

6. Review your general details and indicate if you are applying for a housing accommodation. Click Save and Continue.

7. Complete the Roommate Matching questionnaire. Don’t forget to tell us all about you in your personal profile! If you have a preferred roommate, you will list them on this page.

8. Indicate if you are interested in any theme communities and answer the appropriate questions for your selected theme.

9. Select your room type preference and meal plan. All first year and transfer students are required to have the Unlimited plan their first academic year.

10. Click Save and Continue, then enter your student number to sign your housing contract.

Students can qualify to be exempt from the residential requirement for the following reasons:
1. over 23 years of age at the beginning of the term;
2. married;
3. primary guardian of a minor child;
4. medical accommodation cleared through our AccessAbility Services office;
5. live with a parent or guardian within 30 miles of campus;
6. live in a recognized Greek organization house as a member.

Housing Portal

1. Log in to the Housing Portal using your Hartwick credentials.

2. Click on Housing Application.

3. Select the appropriate term.

4. Complete the Missing Persons contact if you choose to. Select Save and Continue.

5. On the Residential Application and Housing Exemption Application page, select the Housing Exemption application from the drop down and click Save and Continue.

6. On the next page, select Housing Exemption from the drop down menu.

7. Select your exemption reason from the drop down. Provide us with additional information regarding your exemption.

8. Provide your address and then be prepared to upload the appropriate documentation.
Documentation for each exemption reason is different:
-Over 23: a picture of an ID that shows your birthdate
-Married: a copy of a marriage certificate
-Primary Guardian of Child: a copy of a birth certificate
-Medical Accommodation: a copy of the confirmation email received from the Housing Accommodation account
-Living within 30 miles of campus: a signed letter from the parent/guardian you would be residing with

9. Housing Exemptions are reviewed on a rolling basis. You can expect an answer within 2-3 business days of your application.

Course Planning guide- Deadline June 1

Your Course Planning Guide, Placement Processes, and Transfer of Credit is handled through the Office of the Registrar.

Course Planning Guide

Due June 1, 2023

Course Planning Guide
Writing & Mathematics Placement Processes

Due June 1, 2023


Your Student Account – Financial Responsibility

Financial Responsibility Form

Due June 1, 2023

Download Now
Insurance Election Form

Due August 5, 2023

Complete Online
Fall Semester Payment

Due August 5, 2023

View E-Bill

Transcripts- Deadline July 15, 2023

Please make sure your high school sends a final official copy of your high school transcript with your date of graduation to the Office of Admissions. This is required by the New York State Education Department to finalize enrollment and financial aid.

We request that your final official high school transcripts with date of graduation noted be sent electronically, for example, through Naviance, Parchment, Clearinghouse, or via email from your guidance counselor or registrar’s office to

Transcripts may be mailed to:
Hartwick College
Office of Undergraduate Admissions
P.O. Box 4022
Oneonta, New York  13820

Be sure to contact all colleges where you have completed college level coursework to request that your official transcript be sent to Hartwick as well, so we can be sure to apply all eligible credits to your Hartwick College program.

Official transcripts are due by July 15, 2023

Health Forms- Deadline July 15

All incoming (new and transfer) students are required to have a complete immunization record and a physical examination within the 12 months prior to their arrival on the Hartwick College campus.

Student Certification of Medical Examination & Immunization Forms

Due July 15, 2023

Download Now

Student Wellness – August 5

Every new Hartwick student is required to complete part 1 of AlcoholEdu® for College & Sexual Assault Prevention.
All new students must complete Part 1 of both online modules with a score of 75% or higher on AlcoholEdu®.

AlcoholEdu® for College & Sexual Assault Prevention

Due August 5, 2023

AlcoholEdu® for College and Sexual Assault Prevention

Academic Accommodations

The Voluntary Disclosure of a Disability Form may be submitted at any time but it is recommended that it be completed as soon as possible to ensure your academic plan is in place for the start of the semester.

Voluntary Disclosure of a Disability Form

For students with documented disabilities.

Click Here
AccessAbility Services

For students requesting academic adjustments.

Click Here