Living on Campus

Feel at home in your new home. The rooms are comfortable; the food is good, and friends are plenty.

What more do you need to make a home away from home?

Important Dates Fall Term 2018 – Spring 2019


August 22

New students move-in

August 26

Returning students move-in


December 1

Last day to submit meal plan change for spring term

December 7

Residence Halls close at 5:00 pm

January 2

Residence Halls re-open at 8:00 am for students registered for J-term

March 1

On-campus Housing Agreement form (to be eligible for housing selection) for Traditional and Theme Community Housing due

May 17

Residence halls close at 5:00 pm for all students that are not participating in Commencement (must be graduate or volunteer)

May 18

Residence halls close at 8:00 pm for Commencement participants





Housing Options

  • Mixed-gender floors: Both women and men on the same floor within a co-ed hall.
  • Single-gender floors: All-women and all-men floors within a co-ed hall.
  • Gender Inclusive floor: P.R.I.D.E. theme community with gender inclusive rooms.
  • Mixed Class Year floors: First-year students through seniors living on the same floor.
  • Single room: a room designed for one student.
  • Double room: a room designed for two students.
  • Triple room: a room designed for three students.
  • Suite: a four-person housing option made up of multiple bedrooms, a common space, and a bathroom.
  • Townhouse: a four-person housing option made up of multiple bedrooms, a kitchen, dining room, living room, and two bathrooms.
  • Apartment Community: an apartment style housing option made up of 2 and 4 person apartments that include single rooms, an eat-in kitchen, living room and two bathrooms. 
  • Theme Communities: area within a residence hall that houses students who share educational, social, and/or extra-curricular interests.

Housing Selection Process

The Hartwick College Housing Selection Process is a credit-based housing system. The more completed credits you have at the time of selection, the higher ranked you will be for housing selection.  For Housing Selection, the cut-off date for completed credits is March 1 of each academic year. Any changes to your official transcript must be made prior to these deadlines. To submit changes to your transcript, please see the Office of the Registrar.

All students who will reside in Hartwick College owned housing must submit the Housing Agreement to be eligible for housing selection. Agreements for fall are due by Friday, April 5, 2019. 

Failure to submit the Housing Agreement by the specified deadline may result in your eligibility for Housing Selection to be revoked.

Housing Selection Timeline

  • Completed Housing Agreement is due by Friday, April 5, 2019.
  • For those eligible, Right to Remain Application due by Friday, April 5, 2019.
  • Students going through the General Room Selection process will receive a Housing Appointment email on Monday, April 15, 2019.
    • Only students who have not selected a Townhouse, Leitzell Suite, Apartment Community, or a Pine Lake cabin room will receive a Housing Appointment email.
  • Open Room Selection will begin on Wednesday, April 17, 2019 in the Farrington Room and continue through Tuesday, April 23, 2019.

Housing points

Are calculated by your Earned Credits multiplied by 10 + GPA (to the thousandths) multiplied by 10 + additional/subtracted points based on the list below.

  • +2 points for club/organization/Athletic team leadership position (President, Vice President, Captain, etc.).
  • +2 points for active participation (two nights or more hosting) in the Hartwick Overnight Program (HOP).
  • +1 points for active club/organization/athletic team participation.
  • +1 points for passive participation (one night hosting) in the Hartwick Overnight Program (HOP).
  • +1 points for “Note Takers” working with AccessAbility Services Office.
  • – 50-point deduction for each policy violation.


Student A has…

82 credits, a 3.154 GPA, leadership roles in two clubs, active in two other clubs and has one violation.  (82 credits x 10) + (3.154 GPA x 10) + 4 pts. (Two leadership roles) + 2 pts. (1 points for each active club) -50 pts. (violation) = 820 + 31.54 + 4 + 2 – 50 = 807.54 total points

Student B has…

45 credits, a 2.546 GPA, captain of athletic team, active in one club and three violations. (45 credits x 10) + (2.546 GPA x 10) + 2 pts. (leadership role) + 1 pts. (active in club) – 150 pts. (three violations) = 450 + 25.46 + 2 + 1 – 150 = 325.96 total points

Room Selection Proxy

A Room Selection Proxy (for current students only) is submitted by a student that cannot make their housing selection appointment. The student must complete a Room Selection Proxy Form and identify who will be the Room Selection Proxy. This can be another student (intended roommate) or the Office of Residential Life and Housing.

Online Room Selection Viewing

This feature allows students the opportunity to see available rooms before their appointment time. You will need your Hartwick username and password for access. This is only available for the Spring Housing Selection.

Please remember to refresh often to ensure you are looking at the most up-to-date information.

You are able to filter and sort rooms by building, capacity, gender, and availability using the available filters on the top of the page. You also can click on the “Floor Plan” link to see an image of the layout of the floor and where the room is in the building.

Online Viewing Tool

How to Filter Rooms

By Availability

  • Next to “Filter on Availability” choose “Show All Rooms”; you will see all of the rooms including the ones that have been filled.
  • Or choose “Avail” to see only rooms that have not already been filled.

By Building

  • Next to “Filter on Building” choose “Saxton” if you only want to see rooms in Saxton; choose “Van Ess” to see only rooms in Van Ess, etc.
  • Click on “Show All Buildings” to return to the original filter.

By Capacity

  • Next to “Filter On Capacity” choose “1” if you want to see only singles, “2” if you want to see only doubles, and “3” if you want to see only triples.
  • Click on “Show All Capacities” to return to the original filter.

How to Sort by Rooms

  • Click on any of the underlined headings in the black bar and the page will be sorted by that category. For Example: If you click on “Room,” it will sort the rooms by numerical order. To reverse the order, click on “Room” again.
  • You also can see the “Room Availability” heading on the top of the page. It will show the filters and sorts you have in effect, along with the number of rooms that match your criteria.


Ex. 1: You are looking for a double in Oyaron House

  1. Click on “Oyaron House” on the top of the page so only rooms in Oyaron House are visible.
  2. In the Filter on Capacity section above the black header, click on “2” to make it so only the double rooms appear.
  3. You can now click on “Avail Rooms” on the top of the page to show only the rooms that no one has already selected.
  4. You can now look through the rooms to see which one you are interested in, and click the “Floor Plan” link to see where the room is in the building.

Ex. 2: You are looking for a single in Saxton Hall

  1. Click on “Saxton Hall” at the top of the page so only rooms in Saxton Hall are visible.
  2. In the Filter on Capacity section above the black header, click on “1” to make it so only the single rooms appear.
  3. You can now click on “Avail Rooms” on the top of the page to show only the rooms that no one has already selected.
  4. You can now look through the rooms to see which one you are interested in, and click the “Floor Plan” link to see where the room is in the building.

If you have any problems or issues using the system, please see your Area Coordinator or visit the Residential Life Office on the 4th Floor of Dewar Union.

Theme Communities

Theme Communities offer students who share educational, social, and/or extracurricular interests the opportunity to live together. Students will be able to explore their passions with a cohort of like-minded students and enjoy an increased sense of belonging.

The benefits of living in a Theme Community are:

  • develop a network of friends;
  • make an easier transition to college;
  • meet students who have a common interest/goal;
  • participate in activities related the Theme Community;
  • experience a residential setting that is an active, supportive, and exciting place to live and learn.

The expectations of living in a Theme Community are:

  • While Theme Community activities are not required, students are encouraged to participate in the activities and programs focused on the theme of the community;
  • We encourage each student to become a partner in their education by becoming an active leader and learner within the Theme Community;
  • Build a sense of academic pride in the living space;
  • Bring faculty, staff, and students together outside the classroom with programming & events;
  • Respect. This Theme Community offers exposure to a wide variety of people, perspectives, and personalities and develops residents’ regard for individual differences and their ability to participate effectively in the larger community;
  • Create an inclusive community that promotes self-awareness and positivity;
  • Create meaningful connections to academics, campus initiatives, and social experiences;
  • Respect and abide by the Student Code of Conduct and Campus Policies;
  • Work with the Residential Life Staff to improve the Theme Community living experience and share new ideas.

Six Theme Communities at Hartwick

Pine Lake Environmental Campus – at Pine Lake

Pine Lake Environmental Campus provides students with opportunities for hands-on research, academic study, and self-discovery. Students can live in and learn from a primarily natural setting. Pine Lake is a place where challenge, reflection, and recreation can lead to personal renewal, growth, appreciation of nature, and responsible environmental stewardship. If you like the outdoors and living in a natural setting, Pine Lake is for you!

  • Students living at Pine Lake may not be under College disciplinary sanction and should be in good academic standing (GPA greater than 2.25).
  • Portions of the Lodge will be reserved for a first-year living learning community. All First-Year Students must live in Robertson Lodge.
  • Information about what Pine Lake provides (furnishings, etc.) and what you should and should not bring is in the Pine Lake Handbook.

Physical and Life Sciences – Smith Hall

Are you a nursing or science major? Will you be spending a lot of time in Johnstone Science Center in classes and labs? Want to live with like-minded, academically-focused students? Are you a student who has an interest in science, technology, engineering, math, and physical and health sciences? If you answered yes, then this Theme Community is for you. Be around students who value the sciences, just like you.

P.R.I.D.E. – People Respecting Identity, Diversity and Equality – 4th floor Oyaron House

Hartwick is supportive of LGBTQ & Ally students. This Theme Community intentionally allows for students who are LGBTQ-friendly to live together in a positive, supportive community. In addition to creating a safe space for students of all identities, this theme community embraces honest dialogue about gender, gender expression, sexuality, and interpersonal relationships as a means toward self-awareness. All members of this community participate in Safe Space Training. This community offers gender-inclusive housing.

Wellness Living: Mind, Body, and Soul – 3rd floor of Wilder Hall

This community fosters balanced living through personal journeys of wellness. Students will work to cultivate and maintain a healthful lifestyle as it applies to self and community. Through programming efforts, students will become more aware of their strengths and challenges in the dimensions of wellness such as fitness and physical health, community wellness, emotional wellness, and mental wellbeing. Residents will commit to living substance-free.

Fame: All About the Arts – 1st floor of Wilder Hall

Hartwick has a variety of ways that students are involved with the arts, whether or not they’re majors. If you enjoy creating art in any medium or if have a passion for all the performing arts, then this is the place you want to live. Plus, the floor is close to Anderson Center for the Arts!

Honors Housing – 4th floor of Wilder Hall

Honors Housing provides students with a special experience by fusing residence hall living with honors learning, and provides a stimulating intellectual and social atmosphere for you to enjoy. Honors Housing can allow for students to interact with other members of the honors community, contribute to an environment of mutual respect by recognizing differences in individuals, and allow learning to be ongoing.

  • Students must be in the Honors Program in good standing, or be the roommate of a student in the Honors Program. (Roommate is expected to adhere to Theme Community guidelines and expectations.)
  • All Honors Program requirements are to be completed.

Off-Campus Housing

All students who are eligible (fraternity/sorority, commuters, exemption students) to live off-campus must submit the appropriate application by the stated deadline.

  • Students eligible to live in a recognized fraternity or sorority house (Alpha Omicron Pi, Alpha Sigma Phi, Gamma Phi Delta, Phi Sigma Phi and Tau Kappa Epsilon), must submit the Fraternity/Sorority Housing Application by Friday, April 5, 2019.
  • Students eligible as a commuter student or under a housing residency exemption , must submit the Commuter and Housing Exemption Application by Friday, April 5, 2019.

*Students approved for off-campus living will not be considered for on-campus housing. 

Summer Housing

Whether we are hosting large wedding parties in our 20 renovated townhouses or waving at the youth summer camp attendees as they walk briskly into Dewar Union to escape the midday sun, life is vibrant at Hartwick College during the summer months on Oyaron Hill!  Our various housing options offer amenities and living styles for every need, and we hope to make your Oneonta experience positively unforgettable.

To apply for summer housing, please complete the Summer Housing application in Hartlink.

Note:  The deadline for submitting the application is May 1st.

Bed and Linens

All residential rooms at Hartwick College are furnished with extra-long twin beds (an extra-long twin mattress measures 36″ x 80″).  Beds are adjustable to various heights and configurations, including bunking of beds.

Except for certain rooms in Hilltop and Oyaron Houses, lofting of beds is not permitted.

Rather not pack towels, pillows and bed linens for your stay with us?  That’s fine!  Hartwick College works with a residence hall linens company to provide linens for purchase.

Need storage for the summer months?  See here.

We invite you to explore what Hartwick College can do for you this summer.  We know you will like what you see!

Guiding Eyes for the Blind Program in Residence Halls

Hartwick College proudly partners with the Leatherstocking Region of Guiding Eyes for the Blind puppy raising program. This partnership provides selected Hartwick College students the unique opportunity of  raising one of 10 puppies for an academic year in respective residence halls.  For additional information on the program, please visit the Guiding Eyes for the Blind page in Hartlink.

Due to the impact that a dog may have on a student with allergies and/or fear of dogs, these puppies, their raisers, and puppy sitters will be limited to the following residence halls and floors of residence halls:

  • Apartment Community
  • Ritchie Quad Townhouses
  • Leitzell Suites
  • Hilltop House (1st floor)
  • van Ess Hall (1st floor)
  • Saxton Hall (1st floor)
  • Smith Hall (2nd floor, Charles and Charlotte sides)
  • Oyaron House (1st floor)
  • Wilder Hall (2nd floor)

** Students with allergies and/or fear of dogs should note that these floors and residence halls could have dogs.

** Students that are raising, sitting, or interested in becoming a raiser or sitter for the Guiding Eyes for the Blind program, should select housing accordingly.

Resident Student Organization

Resident Student Organization (RSO) is the overarching term for the group that represents students living on campus.

The RSO is a group of students who live in residence at Hartwick College and work together to represent the interests and needs of all resident students. The RSO will embody the mission of the Office of Residential Life & Housing. The RSO is comprised of the each building’s Hall Council Representatives and any resident student who would like to join. The RSO works toward providing support in establishing equitable community standards to improve life in the residence areas. The members of RSO are very involved and take an active role in making residence living, safe, fun, supportive, engaging, and comfortable. The RSO will increase the sense of individual and group responsibility among resident students and will plan and implement social, educational, and community-based programs across campus.

The RSO has an executive board comprised of a President, Vice President, Historian/Recorder, Public Relations Coordinator, and two RSO Senate Representatives with active members and general members. The Advisor to RSO is the Assistant Director of Residential Life & Housing.

The RSO meets weekly on Tuesdays at 6 p.m. in Dewar Union, Room 401.

Living with a Roommate

Roommate Bill of Rights

  • The right to read and study free from interference.
  • The right to sleep in one’s room without disturbance.
  • The responsibility to control noise and other distractions that inhibit the exercise of study or sleep by another person.
  • The right to recreate in or around the residence halls.
  • The responsibility to modify recreation so that it does not interfere with the rights of others in or around the residence hall.
  • The right to be respected.
  • The right to privacy.
  • The responsibility for the College to maintain such an environment and for students to assist in this effort.
  • The right to be free from fear and intimidation.
  • The right to a safe and healthy living environment.
  • The right to recourse, according to prescribed judicial procedures, against anyone who unduly infringes on one’s rights or property.
  • The responsibility to conduct oneself in a manner that does not infringe on the rights of others and to initiate action should the circumstances warrant.
  • The right to participate in the process of self-governance.
  • The responsibility to be active in the process to insure voicing of one’s opinion or ideas.
  • We have no place for hate!

Roommate Expectations

Community living is an exciting opportunity to meet new people and develop your own independence. Sharing a room and living in close quarters with other students on a residence hall floor requires compromise and consideration 24 hours a day. Roommates must develop a clear understanding of their expectations of one another that assures fairness and consideration.

When situations arise that cause disturbance in community living, such as disrespect for others, noise, or abuse of physical surroundings, students are encouraged to work together as roommates, suitemates, a floor, or hall to achieve a healthy balance in their shared living environment. If interpersonal or roommate conflict reaches a level at which communication becomes challenging or residents feel uncomfortable, we encourage them to reach out to their Resident Advisor (RA) first to work together to find a solution.

Roommate Agreements

To ensure a positive living environment, each group of roommates/suitemates must complete a roommate agreement together. The roommate agreement must be reviewed with the RA of the floor in which the roommates reside. During roommate disagreements, the roommate agreement will be revisited and adjusted. If the agreement is violated, Residential Life and Housing staff have the ability to change housing assignments if appropriate and necessary.

Roommate Tips

For some students, living with a roommate will be a new experience. While you and your roommate do not have to be close friends, you do have to live together and share in many aspects of college life. The best way for you and your roommate to get to know each other and avoid unintentional conflicts is to talk about your likes, dislikes, sensitivities, and attitudes.

Your roommate most likely grew up in a different family, was educated in a different school, formed a different set of friends, and developed a set of values, beliefs, opinions, and habits that are different from your own. Most of us often overlook that our own habits, behaviors, and attitudes may cause unintended aggravation to others.

Some find it awkward at first to explore each other’s backgrounds, goals, motivations, and lifestyles. Others have little difficulty finding these conversations. However, the patterns of cooperation, communication, and mutual trust can help make your room an enjoyable and comfortable place to live. We encourage you to sit down together and work out a living environment that is mutually agreeable. Your RA is available to assist you in getting to know your roommate and to help you complete a roommate agreement.

Effective Packing

Hartwick residence halls provide you with a bed, dresser, closet or wardrobe, desk and chair, window blinds, and comfortable living space.

As most occupants of typical residence hall rooms would tell you, being creative with the space you have is the key to success. Plastic stackable storage items are useful for organizing your belongings. You also might want to invest in space-saving hangers (you can find them in most stores that sell home goods) that are meant for more than one item. 

It’s a good idea to get in touch with your future roommate before move-in day. This will give you an opportunity to coordinate who will bring what. It will save space in your room later on, and also provide an opportunity to break the ice with your future roommate!

Keep in mind:

  • Your room here at Hartwick may not be as big as your room at home.
  • If there are clothes in your closet that you haven’t worn in the past two years, it would be a good idea to leave them home; chances are you won’t start wearing them now!
  • If you’re going home for the fall break, plan to bring these items back at that time. If you’re not planning a trip home before cold weather hits, pack a box before you leave and ask your family to ship it to you in November.
  • You will be shocked to see how much you acquire between online shopping and our local stores.  Save room for added possessions and bring things you no longer need home on visits or ship them to your family.

After you’ve gathered the basics, there may be a few comforts of home that you’ve forgotten.
It may make move-in day easier if you wait to purchase some of these items when you get to campus once you see what your room still needs or is missing.

Items to consider:

  • Mattress cover or pad for added comfort.
  • First Aid-Kit – Make sure to bring a first aid kit with at least all of the basics.
  • Pain reliever (Advil, Tylenol) – to help with headaches, sore muscles, and all minor injuries.
  • Coffeemaker with auto shut-off. Keurig style pots are permitted.
  • White board – For your door so neighbors and friends can leave messages.
  • Shower Flip Flops – Protect your feet.
  • Surge protector – extension cords and multi outlet adapters are NOT allowed.
  • Umbrella – Stay dry on your walk to class! These are also sold in our bookstore.
  • Laundry bag/basket and laundry detergent – there are washers and dryers in available in every building.
  • Extra-long sheets – our beds are 80 inches long. Regular twin sheets will not fit. Students also may order sheets through a College partner.
  • A fan and window screen – summer lingers until the end of September and air conditioners are not permitted without approval.
  • Wastebasket.
  • Desk or clip-on lamp for over your bed.
  • Small rug or slippers – All of our floors are tile and can be a little chilly.
  • Bathroom caddy – to carry toiletries; the best are wire mesh caddies that you can bring into the shower with you and will allow water to drain out.
  • A bathrobe.
  • Cooking pot, Tupperware bins, cup, plate, bowl, fork, knife, and spoon.
  • Decorations – posters and your favorite items will personalize your room.
  • Refrigerator – small refrigerators are allowed in residences halls. (Students also can rent microfridges through a College partner.)

What Not to Bring – pdf


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