Housing Selection

Housing Selection Process

The Hartwick College Housing Selection Process is a credit-based housing system. The more completed credits you have at the time of selection, the higher ranked you will be for housing selection.  For Housing Selection, the cut-off date for completed credits is March 1 of each academic year. Any changes to your official transcript must be made prior to these deadlines. To submit changes to your transcript, please see the Office of the Registrar.

Housing Selection Timeline

All students who will reside in Hartwick College owned housing must submit the Housing Agreement to be eligible for housing selection. Agreements for fall are due by Friday, April 5, 2019

Failure to submit the Housing Agreement by the specified deadline may result in your eligibility for Housing Selection to be revoked.

Independent Living Housing Selection (Townhouse, Apartments, Leitzell and Pine Lake Cabins

  • Students applying for Independent Living Housing must submit the Housing: Independent Living Applicationby Friday, April 5, 2019.
  • Independent Living Housing Selection rankings, based on the combined Housing points of the group, will be posted by 3:00 pm on Monday, April 8, 2019.
  • Two-person Pine Lake Cabins and two-person Apartments selection will take place on Tuesday, April 9, 2019. This will be done via email, based on the rankings.
  • Four-person Leitzell suites, Pine Lake Cabins, Townhouses and Apartments selection will take place on Thursday, April 11, 2019 in the Farrington Room at 6:00 pm. At least one member of the group must be present to select this space or have an approved Housing: Room Selection Proxy Form for the group.
  • Groups that apply for Independent Living Housing options, but do not receive one, will automatically be placed on a waitlist, in the order of the rankings.

General Room Selection

  • Students going through the General Room Selection process will receive a Housing Appointment email on Monday, April 15, 2019
  • Only students who have not selected a Townhouse, Leitzell Suite, Apartment Community, or a Pine Lake cabin room will receive a Housing Appointment email.
  • Open Room Selection will begin on Wednesday, April 17, 2019 in the Farrington Room and continue through Tuesday, April 23, 2019.
  • Students should not miss or “skip” class to attend their housing selection appointment.  Students should submit a Housing: Room Selection Proxy form prior 12:00 pm of the day of their housing appointment.

Living Off-Campus 

Housing Points

Are calculated by your Earned Credits multiplied by 10 + GPA (to the thousandths) multiplied by 10 + additional/subtracted points based on the list below.

  • +2 points for club/organization/Athletic team leadership position (President, Vice President, Captain, etc.).
  • +2 points for active participation (two nights or more hosting) in the Hartwick Overnight Program (HOP).
  • +1 points for active club/organization/athletic team participation.
  • +1 points for passive participation (one night hosting) in the Hartwick Overnight Program (HOP).
  • +1 points for “Note Takers” working with AccessAbility Services Office.
  • – 50-point deduction for each policy violation.


Student A has…

82 credits, a 3.154 GPA, leadership roles in two clubs, active in two other clubs and has one violation.  (82 credits x 10) + (3.154 GPA x 10) + 4 pts. (Two leadership roles) + 2 pts. (1 points for each active club) -50 pts. (violation) = 820 + 31.54 + 4 + 2 – 50 = 807.54 total points

Student B has…

45 credits, a 2.546 GPA, captain of athletic team, active in one club and three violations. (45 credits x 10) + (2.546 GPA x 10) + 2 pts. (leadership role) + 1 pts. (active in club) – 150 pts. (three violations) = 450 + 25.46 + 2 + 1 – 150 = 325.96 total points

Room Selection Proxy

Room Selection Proxy (for current students only) is submitted by a student that cannot make their housing selection appointment. The student must complete a Room Selection Proxy Form and identify who will be the Room Selection Proxy. This can be another student (intended roommate) or the Office of Residential Life and Housing.

Online Room Selection Viewing

This feature allows students the opportunity to see available rooms before their appointment time. You will need your Hartwick username and password for access. This is only available for the Spring Housing Selection.

Please remember to refresh often to ensure you are looking at the most up-to-date information.

You are able to filter and sort rooms by building, capacity, gender, and availability using the available filters on the top of the page. You also can click on the “Floor Plan” link to see an image of the layout of the floor and where the room is in the building.

Online Viewing Tool

How to Filter Rooms

By Availability

  • Next to “Filter on Availability” choose “Show All Rooms”; you will see all of the rooms including the ones that have been filled.
  • Or choose “Avail” to see only rooms that have not already been filled.

By Building

  • Next to “Filter on Building” choose “Saxton” if you only want to see rooms in Saxton; choose “Van Ess” to see only rooms in Van Ess, etc.
  • Click on “Show All Buildings” to return to the original filter.

By Capacity

  • Next to “Filter On Capacity” choose “1” if you want to see only singles, “2” if you want to see only doubles, and “3” if you want to see only triples.
  • Click on “Show All Capacities” to return to the original filter.

How to Sort by Rooms

  • Click on any of the underlined headings in the black bar and the page will be sorted by that category. For Example: If you click on “Room,” it will sort the rooms by numerical order. To reverse the order, click on “Room” again.
  • You also can see the “Room Availability” heading on the top of the page. It will show the filters and sorts you have in effect, along with the number of rooms that match your criteria.


Ex. 1: You are looking for a double in Oyaron House

  1. Click on “Oyaron House” on the top of the page so only rooms in Oyaron House are visible.
  2. In the Filter on Capacity section above the black header, click on “2” to make it so only the double rooms appear.
  3. You can now click on “Avail Rooms” on the top of the page to show only the rooms that no one has already selected.
  4. You can now look through the rooms to see which one you are interested in, and click the “Floor Plan” link to see where the room is in the building.

Ex. 2: You are looking for a single in Saxton Hall

  1. Click on “Saxton Hall” at the top of the page so only rooms in Saxton Hall are visible.
  2. In the Filter on Capacity section above the black header, click on “1” to make it so only the single rooms appear.
  3. You can now click on “Avail Rooms” on the top of the page to show only the rooms that no one has already selected.
  4. You can now look through the rooms to see which one you are interested in, and click the “Floor Plan” link to see where the room is in the building.

If you have any problems or issues using the system, please see your Area Coordinator or visit the Residential Life Office on the 4th Floor of Dewar Union.

Theme Communities at Hartwick

Theme Communities offer students who share educational, social, and/or extracurricular interests the opportunity to live together. Students will be able to explore their passions with a cohort of like-minded students and enjoy an increased sense of belonging.

The benefits of living in a Theme Community are:

  • develop a network of friends;
  • make an easier transition to college;
  • meet students who have a common interest/goal;
  • participate in activities related the Theme Community;
  • experience a residential setting that is an active, supportive, and exciting place to live and learn.

The expectations of living in a Theme Community are:

  • While Theme Community activities are not required, students are encouraged to participate in the activities and programs focused on the theme of the community;
  • We encourage each student to become a partner in their education by becoming an active leader and learner within the Theme Community;
  • Build a sense of academic pride in the living space;
  • Bring faculty, staff, and students together outside the classroom with programming & events;
  • Respect. This Theme Community offers exposure to a wide variety of people, perspectives, and personalities and develops residents’ regard for individual differences and their ability to participate effectively in the larger community;
  • Create an inclusive community that promotes self-awareness and positivity;
  • Create meaningful connections to academics, campus initiatives, and social experiences;
  • Respect and abide by the Student Code of Conduct and Campus Policies;
  • Work with the Residential Life Staff to improve the Theme Community living experience and share new ideas.

Our Theme Communities Are…

Pine Lake Environmental Campus – at Pine Lake

Pine Lake Environmental Campus provides students with opportunities for hands-on research, academic study, and self-discovery. Students can live in and learn from a primarily natural setting. Pine Lake is a place where challenge, reflection, and recreation can lead to personal renewal, growth, appreciation of nature, and responsible environmental stewardship. If you like the outdoors and living in a natural setting, Pine Lake is for you!

  • Students living at Pine Lake may not be under College disciplinary sanction and should be in good academic standing (GPA greater than 2.25).
  • Portions of the Lodge will be reserved for a first-year living learning community. All First-Year Students must live in Robertson Lodge.
  • Information about what Pine Lake provides (furnishings, etc.) and what you should and should not bring is in the Pine Lake Handbook.

Physical and Life Sciences – Smith Hall

Are you a nursing or science major? Will you be spending a lot of time in Johnstone Science Center in classes and labs? Want to live with like-minded, academically-focused students? Are you a student who has an interest in science, technology, engineering, math, and physical and health sciences? If you answered yes, then this Theme Community is for you. Be around students who value the sciences, just like you.

P.R.I.D.E. – People Respecting Identity, Diversity and Equality – 4th floor Oyaron House

Hartwick is supportive of LGBTQ & Ally students. This Theme Community intentionally allows for students who are LGBTQ-friendly to live together in a positive, supportive community. In addition to creating a safe space for students of all identities, this theme community embraces honest dialogue about gender, gender expression, sexuality, and interpersonal relationships as a means toward self-awareness. All members of this community participate in Safe Space Training. This community offers gender-inclusive housing.

Wellness Living: Mind, Body, and Soul – 3rd floor of Wilder Hall

This community fosters balanced living through personal journeys of wellness. Students will work to cultivate and maintain a healthful lifestyle as it applies to self and community. Through programming efforts, students will become more aware of their strengths and challenges in the dimensions of wellness such as fitness and physical health, community wellness, emotional wellness, and mental wellbeing. Residents commit to living substance-free.

Fame: All About the Arts – 1st floor of Wilder Hall

Hartwick has a variety of ways that students are involved with the arts, whether or not they’re majors. If you enjoy creating art in any medium or if have a passion for all the performing arts, then this is the place you want to live. Plus, the floor is close to Anderson Center for the Arts!

Honors Housing – 4th floor of Wilder Hall

Honors Housing provides students with a special experience by fusing residence hall living with honors learning, and provides a stimulating intellectual and social atmosphere for you to enjoy. Honors Housing can allow for students to interact with other members of the honors community, contribute to an environment of mutual respect by recognizing differences in individuals, and allow learning to be ongoing.

  • Students must be in the Honors Program in good standing, or be the roommate of a student in the Honors Program. (Roommate is expected to adhere to Theme Community guidelines and expectations.)
  • All Honors Program requirements are to be completed.

Off-Campus Housing

All students who are eligible (fraternity/sorority, commuters, exemption students) to live off-campus must submit the appropriate application by the stated deadline.

  • Students eligible to live in a recognized fraternity or sorority house (Alpha Omicron Pi, Alpha Sigma Phi, Gamma Phi Delta, Phi Sigma Phi and Tau Kappa Epsilon), must submit the Fraternity/Sorority Housing Application by Friday, April 5, 2019.
  • Students eligible as a commuter student or under a housing residency exemption , must submit the Commuter and Housing Exemption Application by Friday, April 5, 2019.

*Students approved for off-campus living will not be considered for on-campus housing. 

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