Housing Selection & Requirements

Students will use the housing portal for all of their housing needs while attending Hartwick College.

Housing Portal

Residency Requirements

Hartwick College is a residential liberal arts and sciences college. The Office of Residential Life and Housing offers our residential students a variety of experiential learning opportunities to support their academic, social, and personal success.  All students are required to live in college housing through their senior year.

Hartwick College will provide housing for all students that are eligible for housing, as space allows. Submitting appropriate applications, forms, and documentation before associated deadlines is required.  All applications and forms can be found on the Housing Portal.

Only students currently enrolled and registered as full-time students are permitted to occupy College residences.

Full Time Students

All full-time students are required to live in college housing through their senior year.

Three-Year Degree Program students are required to live on campus for the entire three years.

Housing Eligibility

Part-time students are not eligible to live in Hartwick College residence halls. In some cases, students in their final semester of their senior year may be eligible for an exception to this policy, depending on the situation. These students must have the written permission of the Director of Residential Life and Housing to live in on-campus College housing. A part-time student is: a student enrolled for eight credits or fewer during the fall semester; a student enrolled for less than three credits during the January term. Any student who falls to part-time student status, except for those with written permission from the Director of Residential Life and Housing, will be removed from their on-campus residence.

 

Non-traditionally aged students (24 years of age or older) must have the written permission of the Director of Residential Life and Housing to live in on-campus College housing. Hartwick College will place Non-traditionally aged students together in an on-campus residence.

Off-Campus Living

For students who meet the Exemptions to the Residency Requirements, the Housing Exemption Application for the succeeding fall semester must be completed by the appropriate deadline. The Housing Exemption Application must be submitted through the housing portal. Once a housing exemption has been granted, a student wishing to move back to on-campus College housing during the academic year must notify the Residential Life and Housing Office of their desire to live in College housing. College housing will be provided in such cases as space becomes available after students required to live on campus have been housed.

Students are strongly encouraged not to sign a lease until written approval is provided. Hartwick College students are billed for room and board until they have submitted all necessary paperwork and received written approval from the Office of Residential Life and Housing to live off campus. Students should contact the Financial Aid Office to discuss the impact of their decision to live off campus on their financial aid award. Students receiving financial aid may have their award reduced once permission is granted for them to live off campus.

Exemptions to the Residency Requirements

Students seeking exemption from the college’s residency requirement must complete and submit the Housing Exemption Application through the housing portal. Students are exempt from the college’s Residency Policy if they can show that they are:

A recognized fraternity/sorority member living at the recognized fraternity/sorority house

Fraternity/Sorority members who wish to reside at the recognized fraternity/sorority house must complete the Greek Housing Exemption Application in the Housing Portal. This exemption requires a roster submitted by the organization’s president.

An Approved Commuter

A commuter is defined as someone who lives within a 30-mile radius of the campus at parent or guardian’s home. Commuters must submit appropriate documentation by the due date on the Housing Exemption Application found in the Housing Application. Students listed as a commuter and later found living in off-campus quarters will be assigned a room and meal plan on campus and charged accordingly.

Married

This exemption requires marriage certificate and the Housing Exemption Application found in the Housing Application. Hartwick College does not offer married/family housing.

Domestic partnership or Civil Union

This exemption requires documentation recognized by the state where partnership/union is established and the Housing Exemption Application found in the Housing Application. Hartwick College does not offer married/family housing.

Supporting dependent children

This exemption requires dependent birth certificates and the Housing Exemption Application found in the Housing Application. Hartwick College does not offer married/family housing.

23 years of age or older

For this exemption, a student must be 23 years of age or older by the first day of classes of the Academic Year. A birth certificate and the Housing Exemption Application found in the Housing Application  must be submitted by the deadline.

Fifth Year Senior

A student must have completed 8 semesters at full time status not including January Term.

Other

Any student that has received written approval to live off-campus from the Office of Residential Life and Housing.

Housing Selection Process

If you have more questions after reading through the Housing Selection Process, please view our FAQs located in the housing portal.

All students at Hartwick (remote, commuting, residential, RAs/SRAs, etc.) will need to log in to the housing portal to complete the housing application starting on 3/2/22. If you fail to complete the housing application, you will not be allowed to go through the housing selection process. You should fall into one of the following categories:

 

-Log into the housing portal.
-Click Housing Application (located in the light blue bar). If you cannot locate the Housing Application, click the three lines in the light blue bar and it will show more options for you.
-Click continue on Academic Year 2022-2023.
-Fill out the Missing Persons Contact (if you choose to provide this information). Click Save & Continue.
-Select Housing Exemption Choices OR Residential Housing Application and click Save & Continue. (If you select Housing Exemption Choices, select the exemption that applies to you. Fill out the appropriate fields and click save & continue. If you have been previously approved and select that option, check the box and click save & continue. Complete the General details page and click save & continue. Select your meal plan and click save & continue) OR (If you select Residential Housing Application, click Start Housing Application. Confirm your General Details).
-If you have an approved accommodation, please note that it will take you to the Accommodations Preferences section. Click Save and Continue. Ensure the information on the Accommodations Information page is correct and click Save & Continue.
-If you have no approved accommodation, you will be taken to the Roommate Matching Questionnaire page.
-On the Roommate Matching Questionnaire page, continue to fill out the Roommate Matching Questionnaire. Click Save and Continue.
-On the Theme Community Application page, please select if you are interested in a theme community or if you want to skip and be directed directly to the room preference page.
-If you want to be a part of a theme community, select the community from the drop down menu and click Save & Continue. Answer the questions listed for the community that you’re interested in and click Save & Continue.
-If you do not want to be a part of a theme community, select Room Preferences from the drop down menu and click Save & Continue.
-On the Room Preference page, please select your room space preference (1 being the type of room you want the most, 3 being the least). You can select up to 3 preferences. Click Save & Continue.
-Read through the entirety of the Housing Contract and input your student number as your signature. Click Save & Continue.
-You will be directed to the Application Status & Summary page. You are all set and will be provided more information regarding Steps 2-4 as we navigate the remainder of the housing selection process.

If an accommodation or Theme Community student – you will receive placement on March 11, 2022. If you’re not an accommodation or Theme Community student, locate your initial housing number on Monday, April 11th.

You will then create roommate group by April 25, 2022. Residential Life & Housing will then average and announce the updated housing numbers (from the roommate groups) on Monday, May 2, 2022. Locate your group’s updated housing number via the housing portal.

Select your housing – May 3rd Seniors; May 4th Juniors; May 5th Sophomores; May 6th-May 28th Remaining students

Housing Selection Information Sessions & Discussions

Residential Life & Housing offers a variety of ways for students to obtain information and get their questions answered regarding the Housing Selection Process.

Virtual Open Office Hours

Friday, March 4, 2022 from 4-6PM: Virtual Open Office Hours

Tuesday, March 15, 2022: Virtual Open Office Hours 

Wednesday, March 30, 2022 from 9AM-10AM: Virtual Open Office Hours

Thursday, April 12, 2022 from 10AM-11AM: Virtual Open Office Hours

Thursday, April 21, 2022 from 3-4PM: Virtual Open Office Hours

Tuesday, April 26, 2022 from 11AM-Noon: Virtual Open Office Hours

Friday, April 29, 2022 from 10-11AM: Virtual Open Office Hours

Friday, April 29, 2022 from 2-3PM: Virtual Open Office Hours

Monday, May 2, 2022 from 11AM-Noon: Virtual Open Office Hours

Tabling Information Sessions

March 14th-18th: Tabling in Residence Halls

Oyaron: Tuesday 3/15 from 1-2:30pm
Hilltop: Tuesday 3/15 from 2:30-4pm
Saxton: Thursday 3/17 from 2:30-4:30pm
  • Leitzell: Thursday 3/17 from1-3pm
  • Apts: Friday, 3/18 from 1-3pm
  • Holmes: Tuesday 3/15 from 4-5pm
    Smith: Wednesday 3/16 from 4-5pm
    VanEss: Thursday 3/17 from 4-5pm
    Wilder: Friday 3/18 from 4-5pm

Tabling in Commons Lobby:

Thursday, March 10, 2022 from Noon-1PM

Friday, March 18, 2022: Blue Pride Friday

Tuesday, April 19, 2022 from 11AM-1PM

Tuesday, May 3, 2022 from 3-4PM

Wednesday, May 4, 2022from 2-3PM

Thursday, May 5, 2022 from 4-5PM

 

Lunch n Learn Open Office Hours

Weekly on Thursdays throughout the Spring 2022 semester from Noon-1PM in the Student Experience Lobby (4th Floor Dewar): Lunch n Learn: Housing Selection

Live Chat

During business hours, you will see a ‘live chat’ feature when you log into the portal. Asking questions in the live chat feature in the portal will allow you to get a quick response.

Housing Accommodations

The Office of Residential Life is committed to supporting all residential students and recognizes that some students have residential needs that can best be met prior to the standard housing selection process. Our office works closely with AccessAbility Services in providing these accommodations.

Students with housing accommodations must complete the Disclosure of a Disability from found on the AccessAbility Services website.  Appropriate documentation must be included with the form. It is then reviewed by the appropriate office and the decision communicated to the committee for discussion. Housing Accommodations are approved by a committee composed of members of the staff from the Perella Health Center, the Counseling Center, the Center for Student Success, and Student Experience. Once a final accommodation has been determined, that decision is communicated to the student and appropriate offices. 

Students with approved housing accommodations that require placement before housing selection will go through the Accommodations Preference process and be placed by the Office of Residential Life and Housing prior to housing selection. While disclosures are accepted throughout the year, students will be expected to go through the housing selection process if they have not been approved by a certain date. The Office of Residential Life and Housing will make allowances for accommodation spaces during the housing selection process and will work with late-approved students after selection to place them in a space that meets their accommodation.

All residential halls have a full kitchen. Students with housing accommodations will be placed in buildings that meet their class year and accommodation needs. Seniors typically live in the Apartments, Townhouses, Leitzell Suites, and Pine Lake Cabins. Juniors and Sophomores typically live in van Ess Hall, Wilder Hall, and Smith Hall. First Year students typically live in Hilltop House, Oyaron House, Saxton Hall, and Holmes Hall.

Housing Agreement

All new and returning students residing in a College residence must submit the Housing Application on the Housing Portal, or the Housing Exemption Application found in the Housing Application, which includes the Housing Agreement, by the appropriate deadline. Students that do not submit the Housing Application by this deadline will be placed in housing after the other students have been housed. Failure to submit the Housing Application may result in cancellation of a student’s registration at Hartwick. 

Right to Assign & Relocate

The Residential Life and Housing Office reserves the right to assign any vacancy in College-owned housing at any time and/or to reassign any student at any time.

Housing Waitlist

Students interested in being added to a waitlist for a specific building or type of room should email reslife@hartwick.edu with their request. As rooms become available, they will be allocated to students based on the order of the waitlist. A student is not required to accept the offer of a room change from the waitlist if it is offered. Students should understand that if they assume occupancy in a room and there is a cost difference, their contract will be amended and the room rate charges will be adjusted accordingly.

Residential Life & Housing

4th Floor, Dewar Union
Hartwick College
Oneonta, NY 13820
607-431-4501
reslife@hartwick.edu