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Living on Campus

Move-In, Move-Out & Important Dates

Fall 2025 Check-In Process

Commuter and Off Campus Students

Please refer to your Hartwick Email for more information.

New Incoming Students

New Incoming/Transfer Student Move-In will occur on Thursday, August 21, 2025 (for students who did not attend summer orientation) and Friday, August 22, 2025.

 

Move-In Information

Returning Students

Returning Student Move-In will occur on Saturday, August 23, 2025 and Sunday, August 24, 2023.

 

Please refer to your Hartwick Email for more information.

 

Early Arrival Process

The only students permitted to arrive prior to their assigned check-in date at the beginning of each semester are those students whom college departments have requested to be on campus. These may include student athletes for practice, students working on campus, or students on campus for training purposes. No other early arrival approvals can be made, so please be sure to plan accordingly.
Students who do not get approved to arrive early and arrive prior to their assigned check-in day will be charged $250 per day. There are no early arrivals approved for J Term.

Responsibility of Approved Early Arrivals

Any violation of institutional policy during the early arrival period will subject the student to immediate removal from College housing until the start of the semester, as well as Student Conduct action.
Any student approved to be on the Early Arrival list will be sent home if:
They violate college policy;
They allow their roommate to move in before they are approved to do so;
They are no longer part of the group/team/reason for arriving early; or
They are no longer part of the office/team/group that invited the student to campus early.

College Breaks

October Break

 

Residence halls will remain open during this break. The Office of Residential Life & Housing will reach out to all on-campus students prior to this break to request information about their intent to remain in any College-approved housing during a College recess (other than between fall semester and January Term). Failure to do so may result in loss of privilege to reside in residence halls, or other College-approved housing, during break.

November Break

 

Residents will be able to register to remain on campus for the break period. The Office of Residential Life & Housing will reach out to all on-campus students prior to this break to request information about their intent to remain in any College-approved housing during a College recess (other than between fall semester and January Term). Failure to do so may result in loss of privilege to reside in residence halls, or other College-approved housing, during break.

End of Fall Semester Break

Hartwick College and its on-campus residential communities will close at Noon EST on Friday, December 12, 2025 for the Fall 2025 Semester. All on campus residents will receive an e-mail to their Hartwick e-mail that lists the instructions on how to depart campus for the end of the Fall 2025 semester.

End of J-Term Break

Residents will be able to register to remain on campus for the break period. The Office of Residential Life & Housing will reach out to all on-campus students prior to this break to request information about their intent to remain in any College-approved housing during a College recess (other than between fall semester and January Term). Failure to do so may result in loss of privilege to reside in residence halls, or other College-approved housing, during break.

Spring Break

 

Residence Halls close at Noon on Saturday, March 16, 2024. The Office of Residential Life & Housing will reach out to all on-campus students prior to this break to request information about their intent to remain in any College-approved housing during a College recess (other than between fall semester and January Term). Failure to do so may result in loss of privilege to reside in residence halls, or other College-approved housing, during break.

Move-Out

Closing of the Residence Halls

For the Spring 2025 semester, residence halls close on Noon EST on Friday, May 16, 2025. No extensions will be granted.

 

*Graduating Seniors will be able to stay through Commencement. Residential Life & Housing will be in contact to all graduating seniors prior to finals week to inquire about their plan(s). Residence Halls close for graduating seniors at 8PM on Saturday, May 17, 2025. No extensions can be granted.

Checking Out of Your Room Assignment

Prior to the end of each semester, all students will receive communication regarding the process of departing of their room.

Storage Options

Hartwick College’s official storage provider is Dorm Room Movers.

 

Here’s how it works:

  • They send you boxes and tape. You pack – that’s it.
  • They pick up your items, store them while you’re away, and deliver everything back before you return.
  • Graduating or not returning to campus? Dorm Room Movers can also ship boxes home or to your new school.

Why DRM is the right choice for you:

  • Up to $100 coverage included per box. 
  • Climate-protected storage and 24/7 security.
  • BBB A+ accredited.

Register now and join more than 60,000 students that have made life easier for them and their parents by storing & shipping with Spaceship!

Have questions? Learn more, text (856) 369-3676 or call (855) 552-8624

Graduating Seniors

All graduating seniors and approved students must be out of their Residence Hall by 8:00 p.m. on the day of Commencement. No extensions will be granted.

Closing Extensions

Residential Life & Housing cannot accommodate ANY extensions and these above times/dates are firm. Students need to find alternative living arrangements off-campus for the night(s) needed.

 

A charge of $500 (per day) will be added to a student’s account if found in violation of not abiding by the Residence Hall/Area closing policies.

Questions about Move-In, Move-out, and/or College Breaks? Please reach out to Residential Life & Housing.

Residential Life & Housing

4th Floor, Dewar Hall
Hartwick College
Oneonta, NY 13820
607-431-4501
[email protected]