Reporting Crimes & Emergencies

Witnesses and victims of a campus crime or emergency, or those who are suspicious of people or situations on campus, are encouraged to contact Hartwick College Campus Safety immediately.

To make a report or file a complaint, dial 607-431-4111, or from a campus phone, dial 4111.

Dialing 911 on a cell phone will connect the caller to the Otsego County 911 Center.

Campus Safety Response

If a crime, violation of College policy, or emergency is reported, Hartwick College Campus Safety will respond immediately and follow these procedures:

  • A Campus Safety officer will be dispatched to the scene to assess the situation and attend to the needs of any victims. Should the situation warrant it or the victim request it, outside agencies such as the police, ambulance, or rape crisis team will be contacted.
  • At the scene the Campus Safety officer(s) is responsible for maintaining order, taking statements from victims and witnesses, preserving evidence, and contacting College officials and counseling services if needed.
  • The responding Campus Safety officer(s) also will file a written report of the incident with the Director of Campus Safety who, in turn, will share this report with the Assistant Vice President for Student Experience.
  • All serious crimes, e.g. burglaries, robberies, arson, and sexual assault, will be investigated by the Oneonta Police Department or New York State Police.
  • All Cleary crimes or serious incidents that occur on campus or in the community at large will be reported to the members of the campus community in a timely manner via various means, including Campus Safety alerts, campus bulletin boards, email distribution lists, and the College newspaper.
  • A violation of the sexual misconduct policy may be reported to the Title IX coordinator by phone, email, in person or online, or to other officials as provided in the sexual misconduct policy.

Campus Safety Reporting

Annual Campus Security Report

Your personal safety and the security of the campus community are of vital concern to Hartwick College. A copy of the Hartwick College Annual Security Report is available (Download Hartwick’s Annual Campus Safety Report) or upon request by contacting the Office of Campus Safety, Hartwick College, Dewar Union, Oneonta, NY, 13820, 607-431-4111. The Annual Security Report (ASR) contains the specific procedures and details for preparing this report.

This report includes statistics for the most recent three-year period concerning reported crimes that occurred on campus, on property owned or controlled by the College, and on public property immediately adjacent to and accessible from the campus. The report also includes information regarding the law-enforcement authority of the Campus Safety office, and policies on matters affecting campus safety such as crime prevention, alcohol and drug use, sexual assault, state sex offender registry, and reporting of crimes.

The Cleary Act

The Crime Awareness and Campus Security Act, enacted in 1990, is now known as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act). The College reports its campus statistics on an annual basis in accordance with the Clery Act. Campus crime statistics for Hartwick and other colleges and universities may be found at the U.S. Department of Education’s Website.

Crime Logs

In furtherance of your right to know, Hartwick College maintains a public crime log. The crime log includes only incidents reported to campus safety, but covers all crimes – not just those required in the annual report – meaning crimes like harassment and theft are included in the log.

The crime log contains “any crime that occurred on campus…or within the patrol jurisdiction of Campus Safety and is reported to Campus Safety.” The log includes the “nature, date, time, and general location of each crime” as well as its disposition if known.

Certain limited information may be withheld to protect victim confidentiality, ensure the integrity of ongoing investigations, or to keep a suspect from fleeing. Only the most limited information necessary may be withheld and even then it must be released “once the adverse effect…is no longer likely to occur.”

Reading the Crime Log

Note: Incidents with a case number that start with “NA” involve information received from other College Administrators, who are defined by federal law as “campus security authorities”. These administrators share non-identifying information with Campus Safety that is provided by the victim. In these incidents, the victim did not file an official campus safety report and therefore it is not always possible to provide information regarding the five areas typically covered in the Crime Log, i.e. nature/classification, date reported, date occurred, time, general location, off campus, and disposition. Because an official report was not filed, there will be no disposition. These incidents are reported to Campus Safety for statistical purposes and are posted to the Crime Log as the information is received by Campus Safety.

According to Federal Law, an institution may withhold any of the required fields of entry, i.e. the nature, date, time, location and/or disposition if any of the following conditions apply:

  1. The disclosure is prohibited by law;
  2. If disclosure would jeopardize the confidentiality of the victim;
  3. If disclosure would jeopardize an ongoing criminal investigation or the safety of an individual;
  4. If disclosure would cause a suspect to flee or evade detection; or
  5. If disclosure would result in the destruction of evidence.

Crime Log Disposition Definitions (effective February 2010)

Open Case (OC): The case is currently being investigated by Campus Safety.

Unfounded (UF): The case is determined through investigation to be false or baseless. No offense occurred nor was attempted.

Referred to College Department (RCD): The case is referred to the appropriate supervisory employee or to Hartwick College Human Resources Department. Those departments review the case and determine if disciplinary action will be initiated.

Referred to OPD (ROPD): The case is being investigated by the City of Oneonta Police.

Referred to OFD (ROFD): The case is being handled by the fire department and/or emergency squad.

Referred to Outside Agency (ROA): The case is being investigated by a law enforcement agency other than OPD. The specific agency will be identified in the disposition.

Closed. Referred to SC (CSC): The case has been forwarded to the Office of Student Conduct. SC is responsible for reviewing the case and for determining whether or not the student(s) involved will be charged with a violation(s) of the Student Code of Conduct.

Closed. Off campus incident (OCI): Case occurred off campus and is not within the College’s jurisdiction. OPD did not investigate the case.

Closed. Subject barred PNG (CSB): The subject(s) has been issued a College bar (persona non gratis) notice which restricts the subject from entering or accessing any College property. A violation of a bar notice may result in that person’s arrest for trespassing.

Closed. Subject arrested (CSA): The subject(s) has been arrested by either OPD or NYSP

Closed. No suspects or witnesses (CNSW): Case has no solvability.

Closed. No identifiable suspect (CNIS): A description of the subject is available but positive identification of the subject has not been made.

Closed. Reclassified (CR): The original incident report classification has been changed to accurately reflect the appropriate classification, based on the results of the investigation.

Closed. No further action (CNFA): No further investigative action is required