Event Scheduling

Hartwick College Staff, Faculty & Students:

To schedule an event on campus, please fill out the online facility and event request form. This form is the only way to schedule an event.

Make a Facility and Event Request

Please note, however, that filling out a request does not guarantee location availability. Before submitting your request, please peruse our Scheduling Policies and Scheduling FAQ.

You will need the following information when scheduling an event:

If you are an outside group or alumni looking to book your event on campus, please contact Coordinator of Special Events and Rentals at specialevents@hartwick.edu or click HERE.

  • date and time span of event (set-up times and event times may differ)
  • first- and second-choice locations
  • contact person and telephone number
  • type of event and name of group attending
  • event title and description for publicity purposes
  • approximate number of people attending
  • catering requests
  • audio/visual requests
  • set-up requirements
  • department account number

You may wish to review the campus online calendar prior to making your request with the online reservation form.

For Pine Lake facility requests, contact Erin Toal, Coordinator of Pine Lake Residency at ToalE@hartwick.edu or 607-278-5429.