Online Advising Review and Guide
Please find below a review of resources and some new tools listed as you prepare for advising meetings, whether they be via telephone, video chat in Zoom, Facetime, or by email. Whichever method you choose acceptable, please remember that after an advising meeting to clear an advisee for pre-registration by clicking the Advisee Preregistration Approval link in WebAdvisor.
We recommend that you remind your advisees of your office hours and the method you prefer for making appointments and holding meetings.
A) Navigate: You may want to use Navigate to streamline making advising appointments. Everyone has access to a Shared Drive in Google titled EAB Navigate Resources. There you will find an instructional guide, Navigate Syncing and Campaigns, to set up your calendar for students to make their own appointments (with your posted availability).
*There are also a set of video tutorials coming online shortly that will be posted to the shared drive.
B) Registrar’s Webpage:The Registrar’s Office has posted a comprehensive guide to Pre-Registration, especially new methods for handling courses that require instructor permission. Please also see related guides on the left hand panel of the page: Course Registration Information
C) WebAdvisor: Using the online advising and registration tools available in WebAdvisor will be more important than ever, and can be used to view student course selections and to make course recommendations. Please see two video tutorials linked under the graphics.
- Log in and click My Advisees
(note: when clicking ‘Spring 2020’you will see any advisee assigned to you at any time in the spring term. If a student is no longer your advisee and the change occurred this term, they will still be listed. To see an exact list, leave term blank and enter the current date as both start and end date).
- To View Advisee Course Plan– Select the student advisee you want to review, and from the drop down box, choose Drop Section – to view the courses your advisee has added to their Preferred List.
Students eventually use this screen to register for courses, by choosing from among the courses they have listed. (after their pre-reg. start time and their holds are cleared).
Here you can see what courses they are thinking about, and prepare any comments or questions you have for a follow up advising meeting. Or, add a course using the next step.
Video tutorial of “View Advisee Course Plan”:
- Adding a Course to an Advisee’s Plan – Select a student from your My Adviseeslist and choose Search and Register –This is optional, of course you may also simply recommend the course by email or phone, however this function may very beneficial to some students.
- Choose term student is registering for
- Select up to 5 subjects to search in
- Normally leave all other boxes empty, and click submit
- Browse courses, click on blue link for description and prerequisites
- Click the button to the left of the course to add to student plan
- The student can then keep the course in their list or remove it.
Video Tutorial “Adding a Course to an Advisee’s Plan”:
Please do not hesitate to reach out staff in the Advising Office and Registrar’s Office for support in your remote advising and in giving instructor permission for closed or permission only courses.
Academic Advising Office
Guiding your choices. Growing your options. Going your way.
Teacher, professor, mentor, friend, ally, advocate. These are just some of the ways Hartwick students describe their advisors.
In a campus setting known for its friendliness and support, academic advisors play an influential role in the academic and co-curricular lives of Hartwick students. Advisors invested in helping students achieve success both in and out of the classroom, from enrollment through graduation and beyond.
If you’re a student in need of assistance with virtually any aspect of your college experience, start with an advisor. They are prepared to listen, understand, share, and when necessary to refer you to someone who can help in a different way.
From your arrival, you are assigned to an academic advisor who may be a professor in your major or a faculty member who has volunteered to work with exploratory students. Contact your academic advisor when it’s time to discuss your progress and direction, or when you have a question. Advisors expect students to reach out to them – and not just during course registration time.
At Hartwick, advising starts with the student, engages the whole person, and leads to a graduate.
Coordinator of Academic and Pre-Professional Advising
5th fl. Yager Hall, office no. 8