Annually (usually in December), Department Chairs provide the Registrar’s Office with the upcoming academic year schedule reflecting all courses offered, including all course dates and times, course numbers, titles, instructor assignments, curricular identifiers (course types), load, and any other information requested. This schedule must include all offerings and descriptive information available for a course and must be in the format requested by the Registrar’s Office.

Classes offered by a department must be uniformly distributed over all of the available daytime class periods. For a large department, this means scheduling a section in all of the time slots and repeating the process as many times as necessary. For example, if your department offers 20 sections in a term, no time slot should be used more than twice. Grouping classes in a limited number of time slots is not permitted.

To ensure that each class meets pre-existing contact hour requirements, each section must adhere to the class schedule time block guidelines. Scheduling outside of the guidelines is allowed only under extenuating circumstances and must be in compliance with NYSED regulations for contact hours, only then can they be considered/approved by the Dean of Academic Affairs. All submitted classes will be reviewed by the Registrar’s Office to ensure scheduled contact hours are in compliance with NYSED regulations. If contact hour requirements are not met, the Registrar’s Office will contact the Department Chair to alter the schedule and ensure the class is offered in a manner that ensures compliance.

No classes, studios, or laboratories may be scheduled during common hours. These times have been reserved for meetings or other events.

The Registrar’s Office will factor in the pedagogical and technological needs and expected enrollment of classes to assign all classrooms. Classroom requests submitted with course schedules will be taken into consideration, but are considered requests only and are not guaranteed – courses are scheduled based on the needs of the overall academic program, and not the individual instructor. Once these classrooms are assigned, no class will be moved to another classroom except for the following conditions:

• The enrollment exceeds the classroom capacity
• ADA issues of faculty or students
• Demonstrated Distance Learning need for a class