Hartwick employees may download the documents listed below.
As of March 23, Financial Services is now operating remotely. We have adapted a few of our processes temporarily due to the current situation.
Vendor invoices – sent via US mail and to our email@example.com will be processed for payment.
Expense reimbursements – please email your completed travel expense form or check request to your supervisor with your receipts attached to the email. When supervisor approves (signature on form or via email) they will forward the completed request to firstname.lastname@example.org for processing
Credit card usage – since our Hartwick credit cards are designated to be used for travel, we are anticipating little to no use. If you do need to report credit card charges, please use the same process listed above for expense reimbursements. These should be sent to email@example.com. Original receipts can be turned in when we return to normal in person operations.
Student Refunds – will be printed/processed at the same time as vendor payments – every other week, see below.
Payments – Accounts payable will be issuing checks every other week – corresponding with the faculty/staff payroll. Check dates are 3/27, 4/10, 4/24, etc. All checks will be mailed.
Given the frequency of the payment runs, you may receive reimbursements more slowly, but we are continuing to process all paperwork as it is received.
Online requisitions will be processed as usual and the PO will show in the Datatel system, however we will not be printing the 4 part form. Instead a pdf of the PO will be sent via email to the vendor with a cc: to the requisitioner. It is imperative that you provide an email where the PO should be sent when completing the requisition. You will not be receiving the green/yellow copies. When an item or service has been received, please email firstname.lastname@example.org.
If you are not able to complete an online requisition and must do a paper one – please download the form for Faculty & Staff. Complete the form (including an email where the purchase order should be sent), send to the appropriate person to approve, including any quotes, etc. attached to the email. The approver will then forward the approved requisition to email@example.com to be processed.