Financial Services & Risk Management

Financial Services Documents & Forms

Hartwick employees may download the documents listed below.

Financial Services staff have returned to the office on a rotational basis. We have adapted a few of our processes due to the current situation.

Accounts Payable

Vendor invoices – sent via US mail and to our accountspayable@hartwick.edu will be processed for payment.

Expense reimbursements – please email your completed travel expense form or check request to your supervisor with your receipts attached to the email. When supervisor approves (signature on form or via email) they will forward the completed request to accountspayable@hartwick.edu for processing

Credit card usage – since our Hartwick credit cards are designated to be used for travel, we are anticipating little to no use. If you do need to report credit card charges, please use the same process listed above for expense reimbursements. These should be sent to thornep@hartwick.edu.

Student Refunds – will be printed/processed at the same time as vendor payments.

Payments – Accounts payable will be issuing checks once a week, every Friday. All checks will be mailed.

Payroll

We are continuing to use the online time card for non-exempt staff at this time. We will also accept a scanned and emailed copy of our standard paper time card.

All payroll checks are being mailed to the employee’s home address. We encourage you to sign up for direct deposit.