Hartwick employees may download the documents listed below.
As of June 22, Financial Services staff have returned to the office on a rotational basis. We have adapted a few of our processes due to the current situation.
Vendor invoices – sent via US mail and to our email@example.com will be processed for payment.
Expense reimbursements – please email your completed travel expense form or check request to your supervisor with your receipts attached to the email. When supervisor approves (signature on form or via email) they will forward the completed request to firstname.lastname@example.org for processing
Credit card usage – since our Hartwick credit cards are designated to be used for travel, we are anticipating little to no use. If you do need to report credit card charges, please use the same process listed above for expense reimbursements. These should be sent to email@example.com.
Student Refunds – will be printed/processed at the same time as vendor payments.
Payments – Accounts payable will be issuing checks once a week, every Friday. All checks will be mailed.
Purchase orders will be issued on Wednesday’s for the months of July until mid-August. Only emergency requisitions will be processed on other days of the week. Please plan accordingly to have all requisitions ready to be processed on Wednesdays.
Online requisitions will be available and if you are not able to complete an online requisition and must do a paper one – please download the form for Faculty & Staff. Complete the form (including an email where the purchase order should be sent), send it to the appropriate person to approve, including any quotes, etc. attached to the email. The approver will then forward the approved requisition to firstname.lastname@example.org to be processed.
If you are not on campus to obtain & sign the green copy of the purchase order, you may email you acceptance of the item/service to email@example.com.
We are continuing to use the online timecard for non-exempt staff at this time. We will also accept a scanned and emailed copy of our standard paper timecard.
All payroll checks are being mailed to the employee’s home address. We encourage you to sign up for direct deposit.