All campus organizations will have an approved Constitution on file with Student Senate as part of the formal recognition process. The Director of Campus Activities, in conjunction with Student Senate, will annually review the bylaws of all recognized organizations to ensure they are in compliance with the general rules and regulations of the College and support its educational mission.
Advertisements, Marketing and Publicity
All club flyers and posters to be hung in public view are to be approved by The Office of Campus Activities. Students may submit event advertising materials along with their event registration requests in Hartlink. Community organizations wishing to publicize or market on-campus should contact Campus Activities to seek additional information about posting policies and expectations.
The advertising of alcohol, whether as part of an event or otherwise, is not permitted. In addition, the advertising, marketing, and merchandising of credit cards is also prohibited unless authorized permission is granted. Advertisements posted in violation of these policies will be removed and disposed of, and those responsible may be subject to action by the College.
New Member Orientation
Hartwick College is an institution of higher education devoted to excellence in teaching, research, and service. A part of that mission is fulfilled by the College’s commitment to the development of students through academic and co-curricular activities. All recognized student organizations (clubs, athletic teams, fraternities, sororities, etc.) have the potential to contribute significantly to a student’s intellectual and personal development. In keeping with its commitment to foster a positive academic environment, Hartwick College unconditionally opposes any situation that could be considered hazing as part of admission into, affiliation with, or as a condition for continued membership in a group or organization as defined within our Code of Student Conduct (Section 4, 30).
New member orientation guidelines include:
- Membership-related activities must not interfere with the rights and activities of others and should always reflect the best interests of the members and the College community as a whole. Activities may not interfere with college work or have the potential to do so.
- The negligence, gross negligence, consent of the student/participant, or any assumption of risk by the student/participant is not a defense to any action brought pursuant to the College hazing policy.
- All new member, initiation, and induction activities must end at a minimum of 14 days prior to the last week of classes each semester.
- New member, initiation, and induction activities are not permitted to occur between the hours of 11 p.m. and 7 a.m. This means that all new member activities must end prior to 11 p.m. or begin after 7 a.m. This policy prohibits activities associated with the new member education process that include overnight stays in prospective fraternity or sorority housing or in special accommodations established for the purpose of keeping the new members in one location.
For further clarification of policies and documents necessary for student organizations, please see the Campus Activities Office.
Fraternity & Sorority Life
Fraternity & Sorority Policies & Procedures