The Center Hours are Monday through Friday, 8 a.m. to noon and 1-5 p.m. We are normally closed when the College is officially closed.
The Copy/Mail Center is the place to go for your copy jobs. Open to students, faculty, and staff where your WICKit card is accepted for payment. External customers may also use our services but at slightly higher rates.
Our goal is to do our best to complete your copy jobs correctly and on time. We can work with you on special requests, however, last-minute requests can unfairly interrupt or delay service to others. We only ask that you observe the copy guidelines, and in return, we will do our best to meet your requirements.
For copy services, email: Copycenter@hartwick.edu.
The Copy/Mail Center must abide by copyright laws. It is the responsibility of the department or the person submitting materials to be copied to obtain and be able to produce the appropriate permission to allow the Copy/Mail Center to make copies. For example, all Hartwick photos must have approval from the Communications department before copies can be made.
Please make sure that all staples are removed from originals and replaced with paper clips. Staples will damage the copier.
For copies of handouts or booklets, please number all originals consecutively.
If you plan to use your own paper, please provide a sample so that we can verify that it will run through our copier without any problems.
Originals with black text boxes will waste toner. To prevent this, change the text box to a lighter shade, such as a deep gray.
Copy Center charge slips must be completed with an account number and signed prior to any job processing. If you are permitting students to charge copies to your department, they should be provided with your departmental account number. The student’s name and your name must be placed on the charge slip.
Tests/exams should be delivered in sealed envelopes to the Copy/Mail Center Supervisor only – mark the outside of the envelope with the words “Exam” and place a completed Copy Center charge slip inside. Students are not allowed to accept, deliver, or pick up tests/exams unless prior arrangements are made with the Copy/Mail Center (607-431-4522).
Please contact Office DEPOT OfficeMax for your Blue Book purchases.
| Service | Hartwick Internal |
External |
| Scanning* | *Save paper! Scan to your Hartwick e-mail account. | |
| 8.5 x 11 loose pages – no charge for loose pages | Bound pages will be 0.03 per page | Bound pages will be 0.04 per page |
| Binding 1.5” / 2” comb size | 1.02 / 1.39 | 1.00 |
| Laminate per 8.5×11 and 11×17 sheet | 1.00 | 1.00 |
| Stapling – standard or saddle stitch (inquire in advance of page count limit | 0.01 per Staple | 0.01 per Staple |
| 3 Hole Punch | No Charge | No Charge |
| “Z”, “C” or bi-fold | No Charge | No Charge |
| Paper pads, glued at top | FREE! | $0.50 small pad $1.00 large pad |
Black/White Requests |
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| 8.5×11 – standard 20# white or pastel paper | 0.02 | 0.03 |
| 8.5×11 – glossy 32# white premium paper | 0.04 | 0.05 |
| 8.5×11 – cardstock 65# or 110# white paper | 0.05 | 0.06 |
| 8.5×14 – standard 20# white paper | 0.03 | 0.04 |
| 11×17 – standard 20# white paper | 0.04 | 0.05 |
| 11×17 – glossy 32# white premium paper | 0.08 | 0.10 |
| 11×17 – cardstock 65# white paper | 0.10 | 0.12 |
Color Requests (black background = color) |
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| 8.5×11 – standard 20# white or pastel paper | 0.30 | 0.37 |
| 8.5×11 – glossy 32# white premium paper | 0.34 | 0.36 |
| 8.5×11 – cardstock 65# or 110# white paper | 0.34 | 0.36 |
| 8.5×14 – standard 20# white paper | 0.46 | 0.53 |
| 11×17 – standard 20# | 0.75 | 0.85 |
| 11×17 – glossy 32# white premium paper | 0.80 | 0.90 |
| 11×17 – cardstock 65# white paper | 0.80 | 0.90 |
| Operator assistance with design, importing and exporting files, etc. | No charge during business hours. Overtime will be billed after hours | $20 per 20 minute increment during business hours |
Office Supplies: *Prices are subject to change |
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| Case Standard 8.5 x11 20# white paper (10 reams) | 44.99 | NA |
| Ream HC letterhead – 500 | 28.48 | NA |
| Ream HC 2nd page – 500 | 27.00 | NA |
| Box HC standard envelopes – 500 | 27.00 | NA |
*Price List Notes
The large poster printer is located in Clark Hall Room 138, within the Copy Center.
To schedule your poster printing needs, please view the online Poster Printer calendar page. Navigate to the “Week” tab to view time slots available Monday-Friday between 8:00 a.m. and 5:00 p.m. for each poster request. E-mail your preferred time slot(s) to clarkposterprinter@hartwick.edu. The calendar will be updated with e-mailed requests on a first come-first serve basis. You will receive an e-mail confirmation giving your time slot(s) and estimated turn-around time(s) and verifying parameters about your poster (listed below). Turn-around time will usually be the same day or the next day.
The Copy/Mail Center is the place to go for mailing and shipping services. Open to students, faculty, and staff where your WICKit card is accepted for payment. We can process most first-class USPS mail (U.S. Postal Service – see guidelines below), and UPS (United Parcel Service) including overnight.
Our goal is to do our best to fulfill your requests correctly and on time. We can work with you on special requests, however, last-minute requests can unfairly interrupt or delay service to others. We only ask that you observe the mail guidelines outlined below, and in return, we will do our best to meet your requirements. Please contact us with questions or to plan your next mailing.
Questions about mail services, email: copycenter@hartwick.edu.
View current US Postal Service prices and regulations.
Mail (UPS and USPS) Guidelines
We are a UPS pickup site Monday through Friday, so you do not need to call UPS if you have a call tag or an ARS label (Authorized Return Service). At this time, we only use UPS and USPS services. If you wish to use other carriers, such as FedEx, arrangements must be made by you directly with the carrier.
Our postal equipment is capable of sealing envelopes, applying postage according to the weight of each piece, and charging back departments based on account numbers provided.
Facilities staff deliver and pick up mail from the Oneonta Post Office Monday through Friday.
Hartwick return addresses:
| Faculty or staff: Person name Department or building name (optional) Hartwick College 1 Hartwick Drive PO Box 4020 Oneonta, NY 13820 |
Student: Student name Hartwick College # [campus box no.] 1 Hartwick Drive PO Box 4020 Oneonta, NY 13820 |
In order to efficiently handle our large volumes of mail, we ask that departments adhere to the following guidelines:
Packages for UPS must be delivered to the Copy/Mail Center by 4 p.m. for same-day shipment. Use street addresses–PO Box numbers are not accepted. For international shipments, the recipient’s telephone number, description and value of contents are required.
Mail items or pieces for USPS Mail must be delivered to the Copy/Mail Center by 2:15 p.m. for same-day mailing.
Let us know about your large mailings well in advance (two weeks at the minimum) so that we can plan for extra postage and staffing.
If your mail piece has a gloss finish, please affix a label or order mail piece with a flat finish where the postage is to be applied, to prevent smudging of the meter ink, to ensure delivery. Or, ask for pre-printed postage labels for you to apply if postage stamps are not an option.
Since the postage machine does not handle irregular or small-sized postcards very well, please use postage-paid postcards or manually apply postage stamps to these types of postcards.
Roll(s) of stamps are available at the Oneonta Post Office.
Large Mail Jobs
If you have a large mailing, it can be very cost effective to plan an entire mailing through all its stages. From concept, design, printing, fulfillment, and mailing, a knowledgeable professional can save you money, time, and headaches. The Copy/Mail Center or an out-sourced vendor can help with the planning. You should also consider the following in your planning process:
Address verification and correction services such as Coding Accuracy Support System (CASS), which verifies addresses as deliverable and bar codes and/or National Change of Address (NCOA) service, which cross checks and corrects addresses with the USPS database. Intelligent Mail Bar Code (IMBC) is required for all USPS package pieces.
While the Copy/Mail Center will be able to handle large prepared first-class mailings, you may want to consider other mailing and service options based on your mailing requirements. For example, mailings of more than 200 identical pieces may qualify for non-profit standard (bulk) discounts; 500 first-class pieces can also qualify for discounts. These discounts can add up to significant savings. If you have a mailing that qualifies for “bulk” rates, we require that you use outside vendors for mail fulfillment services such as folding, inserting, addressing, and mailing according to U.S. Postal Service guidelines, in order to obtain the discount.
Download the Bulk Mail Job Specification Form
Should We Use “In-house” or “Out-sourced” Mail Services?
Use Copy/Mail Center if:
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Use Out-Sourced Service Provider if:
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Out-Sourced Service Providers
If you find that you need the help of an outside service provider, the following list is for your convenience. The Copy/Mail Center does not endorse any one vendor over another – you should shop your job with multiple vendors to get the best service and price. Note: Verify the bulk-mailing USPS Permit number indicia being used is on record with the drop-off mailing Post Office well in advance to avoid delays.
| Vendor | Contact | Services |
| Curtis 1000 Utica, NY |
Terry Tesak Ttesak@Curtis1000.com Voice: 800-776-0997 ext. 3595 Cell: 315-664-6969 Fax: 315-735-7988 |
Design, printing, mail fulfillment |
| Immediate Mailing Services, Inc. Syracuse, NY |
Mark Stagnitta mstagnitta@immediatemailing.com Voice: 800-466-4189 Fax: 315-463-6070 |
Mail fulfillment |
| PJ Green, Inc. Utica, NY |
Lisa Darling LisaD@pjgreen.com Voice: 315-235-2645 Fax: 315-724-6344 |
Design, printing, mail fulfillment |
| Velocity Print Solutions Scotia, NY |
Tom Husted, Account Executive thusted@velocitygaincontrol.com Cell: 607-341-5562 www.velocitygaincontrol.com |
Design, printing, mail fulfillment |
| Chenango Union Printing-Direct Mail Solutions Norwich, NY |
mailingsolutions@chenangounion.com Voice: 607-334-1958 Fax: 607-334-9205 |
Design, printing, mail fulfillment |