Registrar's Office Forms

Forms for Students

Course Registration Forms


Add/Drop Form
(please use online ONLY version of add/drop here; Permission required form for INSTRUCTORS ONLY is located here)

Independent/Directed Study Registration
(This form must be submitted in person or by mail/fax, it cannot be submitted electronically)

Senior Project/Thesis Registration
Please use online ONLY version (must be completed by Dept Chair).


Other Forms


Address/Phone Number Change Request

Advisor/Major/Minor Change

Apostille Process

Catalog Year/Anticipated Completion Date Change

Degree Completion Request

Degree Listing of Minor
Use this form to have an interdisciplinary minor listed on your degree audit or to modify existing requirements for non-interdisciplinary minors.

Degree Verification

Deletion of Courses from Final GPA

Enrollment Verification
(You may also verify your enrollment through the National Student Clearinghouse)

Experiential Learning Credit Request

Graduation Application

Leave of Absence Request
(For General Leaves only. Medical Leaves are managed by the Perrella Health Center).

Major Concentration/Elective Listing
Use this form to declare Global Studies concentration or Public Health Elective distribution. Also use this form to modify Biology from 7-7-7 to 10-7-4. Form can also be used to for interdisciplinary minor requirements.

Name Change Request

Non-Degree Student Application

Part Time/Full Time Status Change

Pass/Not-Pass Grade Election

Petition–Late Add

Petition–Late Withdrawal


Proficiency/Challenge Exam Credit Request

Readmission Application

Readmission Enrollment Confirmation

Replacement Diploma Request

Request to Prevent Disclosure of Directory Information

Request to Release FERPA Protected Information

Request to Send Grades to Parent/Guardian

Student Recommendation Request Consent Form

SUNY Oneonta Exchange Application

Three-Year Bachelor’s Degree Declaration

Transcript Request

Transfer Credit/Non-Hartwick Course Approval/Acadeum Courses
Use this form to request permission to transfer a course from another institution, or to request enrollment in a CICU/Acadeum course.

Transfer Credit Appeal/Change

Withdrawal from Hartwick Request


Forms for Faculty

Course Schedule Change Request
Department Chairs must use this form to add a new course or change an existing course. This form must be used to request changes to course caps, titles, instructor name, descriptions, requisites, numbers, etc. All changes must be requested in compliance with scheduling policy.

Degree Audit Waiver/Substitution
Use this form to waive or substitute a major requirement. This form can also be used to submit non-waiver/substitution degree audit modifications for a major. Department Chairs Only! Note that it may take up to 10 business days to process these requests.

Extension of Incomplete Deadline
Use this form to extend the deadline for an incomplete grade. Must be filled out by student and faculty/instructor.

Incomplete Explanation Form
This form must be submitted when issuing a grade of Incomplete in Self-Service. For Faculty and Instructors ONLY!

Incomplete/Pending/Other Grade Change Request
Use this form to submit a final grade for a previously submitted incomplete grade. For Faculty and Instructors ONLY!

“Permission Required” Course Registration Authorization
(Instructors ONLY)
Use this form to grant permission to enroll in a course that requires instructor permission.

Request to Change Final Grade
(Petition to the Committee on Academic Standards)

Use this form to change a previously issued final grade. This form must be returned to Office of the Registrar.

Transfer Credit Evaluation Form

Department chairs should use this form to make adjustments to a student’s preliminary transfer credit evaluation made by the Office of the Registrar.


Contact the Registrar's Office.

Registrar's Office