Forms for Students
Course Registration Forms
Add/Drop and Instructor Permission
(please use online ONLY version of add/drop here; Permission required form for INSTRUCTORS ONLY is located here)
Course Block Form
Independent/Directed Study Registration (this form must be submitted in person or by mail/fax, it cannot be submitted electronically)
Senior Project/Thesis Registration. Please use online ONLY version (must be completed by Dept Chair): Senior Project/Thesis Registration (online form)
Address/Phone Number Change Request
(online version click here)
Catalog Year/Anticipated Completion Date Change
Degree Completion Request
Degree Listing of Minor Use this form to have an interdisciplinary minor listed on your degree audit or to modify existing requirements for non-interdisciplinary minors.
Deletion of Courses from Final GPA
Enrollment Verification (you may also click here to verify your enrollment through the National Student Clearinghouse)
Experiential Learning Credit Request
Leave of Absence Request (for General Leaves only. Medical Leaves are managed by the Perrella Health Center). Click here for online version.
Major Concentration/Elective Listing Use this form to declare Global Studies concentration or Public Health Elective distribution. Also use this form to modify Biology from 7-7-7 to 10-7-4. Form can also be used to for interdisciplinary minor requirements.
Name Change Request (you may also change your SSN using this form)
Part Time/Full Time Status Change
Pass/Not-Pass Grade Election
Proficiency/Challenge Exam Credit Request
Readmission Enrollment Confirmation
Replacement Diploma Request
Request to Prevent Disclosure of Directory Information
Request to Release FERPA Protected Information
Request to Send Grades to Parent/Guardian
Return from Leave of Absence Request
Special Student Application (Non-Degree)
Student Recommendation Request Consent Form
SUNY Oneonta Exchange Application
Three-Year Bachelor’s Degree Declaration
Transfer Credit/Non-Hartwick Course Approval Use this form to request permission to transfer a course from another institution (form updated May 2017).
Transfer Credit Appeal/Change
Waiver of the Foreign Language Requirement
Waiver of the Physical Education Requirement
Withdrawal from Hartwick Request (pdf)
Withdrawal from Hartwick Request (online version)
Forms for Faculty
Course Schedule Change Request
Department Chairs must use this form to add a new course or change an existing course. This form must be used to request changes to course caps, titles, instructor name, descriptions, requisites, numbers, etc. All changes must be requested in compliance with scheduling policy.
Degree Audit Waiver/Substitution
Use this form to waive or substitute a major requirement. This form can also be used to submit non-waiver/substitution degree audit modifications for a major. Department Chairs Only! Note that it may take up to 10 business days to process these requests.
Extension of Incomplete Deadline
Use this form to extend the deadline for an incomplete grade. Must be filled out by student and faculty/instructor.
Incomplete Explanation Form
This form must be submitted when issuing a grade of Incomplete in WebAdvisor. For Faculty and Instructors ONLY!
Incomplete/Pending Grade Change Request
Use this form to submit a final grade for a previously submitted incomplete grade. For Faculty and Instructors ONLY!
Request to Change Final Grade (Petition to the Committee on Academic Standards)
Use this form to change a previously issued final grade. This form must be returned to Office of the Registrar.
“Permission Required” Course Registration Authorization (Instructors ONLY)
Use this form to grant permission to enroll in a course that requires instructor permission.