Registrar's Office Forms
Quick Links
Forms for Students
Course Registration Forms
Add/Drop Form
(please use online ONLY version of add/drop here; Permission required form for INSTRUCTORS ONLY is located here)
Independent/Directed Study Registration
(This form must be submitted in person or by mail/fax, it cannot be submitted electronically)
Senior Project/Thesis Registration
Please use online ONLY version (must be completed by Dept Chair).
Other Forms
Address/Phone Number Change Request
Catalog Year/Anticipated Completion Date Change
Degree Listing of Minor
Use this form to have an interdisciplinary minor listed on your degree audit or to modify existing requirements for non-interdisciplinary minors.
Deletion of Courses from Final GPA
Enrollment Verification
(You may also verify your enrollment through the National Student Clearinghouse)
Experiential Learning Credit Request
Leave of Absence Request
(For General Leaves only. Medical Leaves are managed by the Perrella Health Center).
Major Concentration/Elective Listing
Use this form to declare Global Studies concentration or Public Health Elective distribution. Also use this form to modify Biology from 7-7-7 to 10-7-4. Form can also be used to for interdisciplinary minor requirements.
Non-Degree Student Application
Part Time/Full Time Status Change
Proficiency/Challenge Exam Credit Request
Readmission Enrollment Confirmation
Request to Prevent Disclosure of Directory Information
Request to Release FERPA Protected Information
Request to Send Grades to Parent/Guardian
Student Recommendation Request Consent Form
SUNY Oneonta Exchange Application
Three-Year Bachelor’s Degree Declaration
Transfer Credit/Non-Hartwick Course Approval/Acadeum Courses
Use this form to request permission to transfer a course from another institution, or to request enrollment in a CICU/Acadeum course.
Withdrawal from Hartwick Request
Forms for Faculty
Course Schedule Change Request
Department Chairs must use this form to add a new course or change an existing course. This form must be used to request changes to course caps, titles, instructor name, descriptions, requisites, numbers, etc. All changes must be requested in compliance with scheduling policy.
Degree Audit Waiver/Substitution
Use this form to waive or substitute a major requirement. This form can also be used to submit non-waiver/substitution degree audit modifications for a major. Department Chairs Only! Note that it may take up to 10 business days to process these requests.
Extension of Incomplete Deadline
Use this form to extend the deadline for an incomplete grade. Must be filled out by student and faculty/instructor.
Incomplete Explanation Form
This form must be submitted when issuing a grade of Incomplete in Self-Service. For Faculty and Instructors ONLY!
Incomplete/Pending/Other Grade Change Request
Use this form to submit a final grade for a previously submitted incomplete grade. For Faculty and Instructors ONLY!
“Permission Required” Course Registration Authorization
(Instructors ONLY)
Use this form to grant permission to enroll in a course that requires instructor permission.
Request to Change Final Grade
(Petition to the Committee on Academic Standards)
Use this form to change a previously issued final grade. This form must be returned to Office of the Registrar.
Transfer Credit Evaluation Form
Department chairs should use this form to make adjustments to a student’s preliminary transfer credit evaluation made by the Office of the Registrar.